Indraveer Aswal
New Delhi
Overview
12
12
years of professional experience
Work History
Planner HR Sea Operations
MISC Shipmangement (S) Pte Ltd
Delhi
03.2023 - Current
- Managing ranks in charge and assisting with Marine HR Manager in daily departmental operations in planning section.
- Ensure MISC appointed Manning Offices operate efficiently to maintain a top-tier administration system for MISC Shipmangement HR Department.
- Report any issues related to staffing planning, medical, or performance, etc. To the Marine HR Manager.
- Prepare and forecast manpower requirements with Marine HR Manager and HR Head and prepare gap analysis reports when required.
- Plan, source and coordinate recruitment of ship staff to meet crew manning requirements. Process recruitment applications when required for all ship staff positions including Senior Officers, Senior Engineers, Junior Officers, Junior Engineer, Electrical Engineer, Gas Engineers, Rating including Galley ship staff.
- Collaborate with designated manning offices globally to ensure their adherence to the following requirements: Company’s policies & procedures in Marine HR Department All officers & crew employed must be qualified, experienced and certified as per STCW 95 requirements. Additionally, appropriate in-house courses or external training will be arranged as needed.
- Manage crew-related policy matters including crew welfare program, coordination of crew evaluation, promotion, counseling, NTBR etc.Ensure Matrix compliance assignments are done for Tanker Fleet as stipulated in our IDMS Supervise the recruitment of Brazilian crew members and their deployment on Petrobras TC vessels to ensure compliance with RN06 regulations in Brazilian waters when necessary.
- Coordinate with Manning offices for new applicants. Upon receipt, discuss with the Recruitment Manager regarding the interview process. After the interview is approved, coordinate with the Manning office for readiness, update the portfolio in Compas, and assign ship staff accordingly.
- Ensure that crew changes are conducted in an effective, timely, cost-efficient manner while respecting the needs of the ship’s personnel. Coordinate with Fleet Ops teams and Marine HR Ops team to obtain necessary crew change approval from Charterers as required.
- Review crew evaluations from vessels and highlight any exceptions to the Marine HR Manager. Respond promptly to vessel queries related to rank managed, consulting with the Marine HR Manager as necessary.
- Coordinate readiness follow-ups with the manning offices and assign ship staff accordingly Review unassigned ship staff for all fleets and ensure the appropriate assignments are planned for those ready to join in the timely manner and send the list every fortnight to discuss with the Marine HR Manager in case of any performance or medical issue.
- Coordinate with Crew Accounts and Manning office to process sick leave for crew members who signed off for medical reasons.
- Submit total costs to Insurance department after collating costs from the vessel’s PIC. Accountable for maintaining Compass, overseeing Flights, and planning for new build deliveries.
- Enhance Compas by coordinating with the service provider, manning office, and Marine HR operations to address and resolve any issues in collaboration with the service provider.
- Coordination with the manning office and Marine HR Ops for briefing at the Singapore office for Master, Chief Engineer, Chief Officer and Second Engineer.
- Monitor the completion status of Crew Queries for all fleet and ensure the queries are addressed in accordance with MISC requirements.
- Monitor E-Appraisal statuses for all fleet vessels and ensure the completion status is more than 95%.Manage the Long Service Award program for MISC fleets.
- Review and oversee daily issues submitted by the Marine HR Operations Department, providing solutions for matters related to Marine HR planning.
Ship Administrative Assistant
Eaglestar Marine (S) Pte Ltd.
10.2021 - 03.2023
- Assist Master with day to day Written Communication between Ship & Owners, Charterer’s, Agents & other Parties
- Requisitioning, handling of Purchase orders, Inventory control using company softwares & maintaining of Stores
- Handling of onboard accounts / payrolls
- Providing IT Support onboard, handling of all company based software
- Internal communication between the crew & vessel Management
- Preparation/Maintaining/Updating of Vessel’s Manuals such as SOPEP, ISPS File, LSA/FFA Maintenance Files, Safety Meeting Reports, Crew Medical Reports/Crew Contracts/Crew Certificates and Licenses / Drug & Alcohol Test records etc
- Keeping a track on the Expiration/Renewal of Various Certificates and highlighting same to the Office for any deviations
- Being Part of the Bridge Team during Emergencies and Port Operations
- Assisting Master in Handling of Port Formalities, documentation, Vetting & Class Inspections, Terminal Questionnaires, Q88 & HVPQ
- Have clear understanding of the Vetting Questionnaires, Crew Matrixes and OCIMF Requirements
- Have a good hand on the Trading & Non Trading Certificates
- Co-coordinating Crew changes and liaising with the Travel Agents for Flight Schedules and Ticketing for Shipboard Staff
- Assist Master with the Cargo Documentation viz
- B/Ls, LOPs etc
Amos Controller
Celestyal Cruises
10.2020 - 10.2021
- Monitoring and Creating Requisition in Amos
- Inventory Control including Inventory Audits in Amos
- Receiving Stores in Amos and sending reminder to purchase to update RF Status
- Pending requisition status sending to office including ships to update the RF
- Assisting Chief Engineer in day to day communication with Master, Hotel Director and Technical Department
- Prepare Pending list of Landing forms and sending to Office for review
- Preparing Monthly, Quarterly, Six Monthly and Yearly Forms and time to time sending to the Office
- Updating work and rest hours for Technical department in Company Specific Software
- Coordinating with Office for any query regarding requisition etc
- Coordinating with Suppliers/Vendors and helping them to get correct spare parts onboard
- Assisting Chief Engineer for his daily jobs
- Day to day Communication with Office regarding Purchase order and spare parts query
- Updating and registering Spare parts, new equipment in Amos system
- Participating during vessel Bunkering and preparing all Bunkering documents as per company requirement
- Creating work orders in the Computer Based Software
- Deactivating the duplicate entry in Amos
- Assisting PMS Supt
- For Maintaining Amos System
- Giving Amos Training to Deck and Engine Officers
- Monitoring & Maintain PMS in Amos System
Fleet Administration Officer
Shell International and Trading Company Ltd.
12.2018 - 10.2020
- Maintain records of Officer's and Crew Certification
- This is to include updating of all onboard databases (Masters Accounts etc.) and all Crew certification communications with SSML, Flag state (Flag State Endorsements/ Medical certification) and ENG 1's
- Prepare Filipino Ratings crew monthly wage information for transmitting to UPLwages, including monthly MPO's and communicate same to UPL
- Prepare Cash to Master, Crew cash advances and update on board accounting records / databases
- Responsibility for distribution of CTM onboard
- Prepare all standard reporting requirements as directed by the SMT e.g
- MAR, Monthly report, Quarterly Reports
- Maintenance and production of pre-port paperwork as directed by the Master (Crew lists, declarations etc)
- Assist Master with day to day Written Communication between Ship & Owners, Charterer’s, Agents & other Parties
- Co-coordinating Crew changes and liaising with the Travel Agents for Flight Schedules and Ticketing for Shipboard Staff
- Assist Master with the Cargo Documentation viz
- B/Ls, LOPs etc
- Act as Masters Administration Assistant during in-port visitations by various parties including but not limited to Customs, Immigration and Health personnel, SIRE and Port State inspectors
- All administrative related issues with both the Seagull Training Programme
- Monitor individual Officers and Crew hours of work
- Prepare deviations template
- Maintaining individual Officers and Crew on board training records
- Maintaining Bar / Bond records
- Responsibility for preparing same as directed by the Master
- Typing and updating Information books (no input to content)
- Providing IT Support onboard, handling of all company based software
- Internal communication between the crew & vessel Management
- Preparation/Maintaining/Updating of Vessel’s Manuals such as SOPEP, ISPS File, LSA/FFA Maintenance Files, Safety Meeting Reports, Crew Medical Reports/Crew Contracts/Crew Certificates and Licenses / Drug & Alcohol Test records etc
- Keeping a track on the Expiration/Renewal of Various Certificates and highlighting same to the Office for any deviations
- Administration Assistant to all formal meetings onboard, including work meetings, monthly SMT and Safety meetings
- Responsible for typing minutes of same as directed by SMT and SSO
- Act as Support to Shipboard Safety Officer
- Act as Support to Shipboard Security Officer
- Distribution of PTW / RA (ensuring they are placed locally on site etc) as directed by the C/E
- Overall responsibility of monitoring and maintaining records of the Unsafe Act Awareness (UAA) scheme including promotion of same (onboard competitions etc)
- Maintenance of Visitors Access Log
- Maintain valid records of all medical stores in line with Flag State requirements
- Responsible for monitoring of medicine expiry dates and ordering of replacements
- Maintaining general reading file in line with SMS and as directed by the Master
- Maintenance of Controlled Document Administration in line with Office Manual
- Maintenance of the ships archives - ensuring all out of date documents etc are destroyed in line with official policy
- Inventory and organization of ships plans and drawings
- Requisitioning, handling of Purchase orders, Running of stores and checking of spare gear including victuals at the time of delivery
- Updating PROP accordingly
- Maintaining and update the vessels HVPQ Q88, Terminal Questionnaires
- Have clear understanding of the Vetting Questionnaires, Crew Matrixes and OCIMF Requirements
- Have a good hand on the Trading & Non Trading Certificates
- Maintaining and monitor crew overtime on a weekly basis and reported regularly back to SMT
- Compilation and maintenance of the key register
- Carried out any lawful command and delegated duty as issued by the Master and Chief Engineer
Ship Administrative Assistant
Eaglestar Marine (S) Pte Ltd.
06.2018 - 12.2018
Technical Inventory Controller/ Administrator
Cruise Management International Inc.
12.2017 - 06.2018
Technical Inventory Controller/ Administrator
Celestyal Cruises
04.2016 - 12.2017
Technical Inventory Controller/ Administrator
V SHIPS
04.2015 - 04.2016
Administrative Officer
Target Ship Management Singapore
09.2013 - 04.2015
Ship Administrative Assistant
Tanker Pacific Management Singapore
11.2012 - 09.2013
Education
Bachelor of Commerce - Commerce
HNB Garhwal University
Rishikesh, Uttrakhand11-2010
MBA - Human Resources Management
Manipal University Jaipur
Jaipur, RajsthanSkills
- Recruitment coordination
- Manpower forecasting
- Effective communication
- Time management
- Problem-solving aptitude
- Staffing analysis
- Performance evaluation
- Training organization
Languages
Hindi
First Language
English
Upper Intermediate (B2)
B2
References
References available upon request.
Timeline
Planner HR Sea Operations
MISC Shipmangement (S) Pte Ltd
03.2023 - Current
Ship Administrative Assistant
Eaglestar Marine (S) Pte Ltd.
10.2021 - 03.2023
Amos Controller
Celestyal Cruises
10.2020 - 10.2021
Fleet Administration Officer
Shell International and Trading Company Ltd.
12.2018 - 10.2020
Ship Administrative Assistant
Eaglestar Marine (S) Pte Ltd.
06.2018 - 12.2018
Technical Inventory Controller/ Administrator
Cruise Management International Inc.
12.2017 - 06.2018
Technical Inventory Controller/ Administrator
Celestyal Cruises
04.2016 - 12.2017
Technical Inventory Controller/ Administrator
V SHIPS
04.2015 - 04.2016
Administrative Officer
Target Ship Management Singapore
09.2013 - 04.2015
Ship Administrative Assistant
Tanker Pacific Management Singapore
11.2012 - 09.2013
Bachelor of Commerce - Commerce
HNB Garhwal University
MBA - Human Resources Management
Manipal University Jaipur
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