Summary
Overview
Work History
Education
Skills
Accomplishments
LEADERSHIP IMPACT
Timeline
Generic
INDU GANAPATHY

INDU GANAPATHY

Administrative Professional, Executive Assistance
Chennai

Summary

Dynamic and highly resourceful professional with over 28 years of extensive experience in administrative, corporate communication, and secretarial functions. Proven expertise in coordinating, planning, and organizing a diverse range of administrative activities, ensuring efficiency and effectiveness in fast-paced office environments. Recognized for exceptional organizational skills and a collaborative spirit, consistently fostering teamwork while maintaining a proactive approach to challenges. Committed to upholding a professional and positive demeanor, even in high-pressure situations.

Overview

29
29
years of professional experience

Work History

EA to CEO

Surana & Surana International Attorneys
- 04.2025
  • Company Overview: Surana & Surana International Attorneys is a leading law firm based in Chennai, India, known for its expertise in corporate law, dispute resolution, and intellectual property. It is the first law firm in Asia to be ISO 9001 certified and is recognized for its ethical practices, quick turnaround, and client-focused legal solutions.
  • Supported the CEO in strategic and operational functions across departments.
  • Managed confidential communications, schedules, travel, and high-level stakeholder coordination.
  • Drafted briefs, reports, and presentations for internal and client-facing use.
  • Facilitated cross-functional collaboration and ensured timely execution of firm-wide initiatives.
  • Maintained discretion and efficiency in a fast-paced legal environment.
  • Key Skills
  • Executive Support & Calendar Management
  • Confidential Communication Handling
  • Strategic Planning Assistance
  • Stakeholder Coordination
  • Cross-functional Collaboration
  • Verbal & Written Communication
  • Interpersonal & Relationship Management
  • Time Management & Multitasking
  • Discretion & Professionalism

Manager – Admin/HR

Power Centre Private Limited
08.2022 - 03.2025
  • Company Overview: Since the year 1972, Power Centre has been an organization that fulfilled the highest degree of customer commitment and support. Every IT solution requires reliable hardware and software, along with the right technical support and service. In keeping with changing technology and the growing demand for cutting edge IT infrastructure, Power Centre became a Microsoft Certified Partner as early as 1997. Power Centre also works with various other leaders in the IT field such as Symantec, Adobe, Apple, Oracle, Dell, Lenovo, VMWare and NetAPP Storage. The relationship with Microsoft has helped Power Centre deliver innovative solutions based on Microsoft technology that help customers realize their full business potential.
  • Reporting to Directors.
  • Facilities Management: Ensuring smooth operations of facilities including office spaces, equipment, and utilities.
  • Security Management: Overseeing security protocols, access control, and emergency preparedness.
  • Vendor Management: Managing relationships with vendors for services such as maintenance, cleaning, catering, etc.
  • Travel and Logistics: Facilitating travel arrangements, accommodation, and transportation for employees.
  • Approval of Expenses
  • Arranging for Meetings and Get togethers.
  • Internal Communications Human Resources:
  • Talent Acquisition: Attracting, screening, and hiring qualified candidates to fill open positions.
  • Employee Relations: Handling employee grievances, conflicts, and maintaining a positive work environment.
  • Performance Management: Establishing performance standards, conducting evaluations, and providing feedback.
  • Training and Development: Identifying training needs, organizing workshops, and implementing development programs.
  • Administration and Human Resource

Head of Administration & Corporate Affairs

Hello FM, Chennai
07.2006 - 07.2022
  • Leading Administration & Corporate Affairs for the entire network of FM stations, reporting directly to the CEO & the COO.
  • Interface with the Statutory Bodies like the Ministry of Information & Broadcasting, Prasar Bharati, Wireless Planning Commission, BECIL, governing the operations of the FM Radio Station.
  • Serving as the liaison between Government and Statutory bodies and the senior management, communicating needs and concerns so they can be handled expeditiously.
  • Establishing and strengthening efficient corporate communication processes.
  • Supervising the day-to-day operations of the administrative department and staff members.
  • Working with the accounts and finance teams to set budgets, monitor spending, and process payroll and other expenses.
  • Ensuring and providing administrative services in a timely and accurate manner.
  • Dealing with vendors and service providers of FM Radio Operations.
  • Ensuring timely and accurate processing of all statutory payments and related correspondence.
  • Planning, scheduling, & promoting office events, including meetings, conferences, interviews, orientations, & training sessions.
  • Coordinated both external and internal meetings, receiving guests, and visitors.
  • Close coordination with the Legal Advisor of the vertical
  • Ensuring the CEO & COO are fully briefed on, or prepared for any engagement, meeting with all necessary documentation and information, and conducting weekly diary meetings for an extremely active calendar(personal/professional).
  • Effective Diary management – coordinating, planning scheduling meetings on calendars.
  • Commanded CEOs’ & COO’s personal and professional schedules.
  • Managing all forms of incoming and outgoing communication (phone calls, emails, faxes, etc.) on behalf of the CEO & COO and bringing into notice to consider the matters requiring personal attention, with associated deadlines, and documentation.
  • Planned and managed CEO’s & COO complex and frequently changed travel arrangements, preparing complex travel itineraries, arranging travel, visa, and accommodation.
  • Processed travel expenses and reimbursements in line with the company’s policies
  • Manage all the administration including filing, photocopying, travel expenses, and reimbursements.
  • Coordinate communications, track, and follow-on requests, and identify those of importance that require immediate attention.
  • Assisting in preparing presentations, letters, reports, executive summaries, newsletters, correspondence, taking minutes and dictations, or providing any other general assistance during presentations.
  • Finding out important events and functions CEO & COO should be aware of and may want to attend including meetings, outings, exhibitions, and conferences (both local and international).
  • Distributing company-wide announcements, booking conference rooms, venues for events, and coordinating catering for an executive committee meeting.
  • Preparing & coordinating agenda papers for Management level meetings for the CEO & COO before the meetings.
  • Liaising with departmental and corporate staff and with other organizations and associations on behalf of the assisting in other official or personal tasks and errands as they may be assigned.
  • Administration & Corporate Affairs
  • Executive Assistance

Merchandiser & In house designer

Amethyst, Chennai
11.2003 - 07.2006
  • Reported directly to the Founder and Owner Ms. Kiran Rao.
  • Responsible for merchandising and in charge of in-house designing of clothes & accessories. Haute couture garments for high profile customers- Industrialists, Media personalities & Visiting Foreign Dignitaries.
  • Understood client’s requirements, designed garments, organized fittings, and made alterations.
  • Planned and developed merchandising strategies that balance customers’ expectations and the company’s objectives
  • Analyzed sales figures, customers reactions, and market trends to anticipate product needs and plan product ranges/stock.
  • Collaborate with buyers, suppliers, distributors, and analysts to negotiate prices, quantities, and time scales.
  • Produced layout plans for stores and maintain store shelves and inventory
  • Monitored stock movement and consider markdowns, promotions, price changes, clear-outs, etc.
  • Built constructive customer relationships and teamed with channel partners to build pipelines and close deals.

Sales and Designer

Kalpa Druma, Chennai
06.1998 - 11.2003
  • Reported directly to the Managing Director, Late. Mr. K. S. Parameswaran & the present MD, Mrs. Lakshmi Devi.
  • Part of the founding team of Kalpastree, the exclusive Women’s section.
  • Managed the in-house design of clothes, accessories, blinds, curtains & cushions. Coordinated with weavers and artisans in designing new products and fabrics.
  • Produced concepts, made sketches by hand / on computers, developed patterns, liaised with weavers, analyzed trends in fabrics, colors, and shapes, sourced suppliers, selected, and bought fabrics and trims, and adapted existing designs for mass production.
  • Managed layout plans of the store and maintained inventory of products and merchandising of various items.
  • Analyzed sales figures - reported growth, expansion, and change in markets to the Management for decision making.

Ticketing and Visa Processing

Travel India Bureau
04.1996 - 05.1998
  • Responsible for computerized reservation of Air tickets-domestic & international, Issue of tickets, Maintenance of daily sales report, Passport & Visa documentation, Interaction with corporate clients.
  • Provided effective customer services to clients both on the phone and direct to enhance customer satisfaction and have continued business.
  • Attended & resolved Customer queries and complaints and provided them with the appropriate solution.

Education

Diploma - Airline Travel, Ticketing & Travel Management

IITC
01.1996

Diploma - Textile Designing Dyeing & Printing

Madras Polytechnic for Women
01.1995

B.A. - Psychology

JBAS College
01.1994

Skills

  • Strong ethical standards
  • Administration
  • Corporate Communication
  • Data & Diary Management
  • Agenda & Minute Making
  • Filing & Documentation
  • Travel Management

Accomplishments

  • 27+ Years of Experience: Gained extensive expertise in administration, HR, and corporate affairs across diverse industries.
  • Multi-Lingual Proficiency: Leveraged fluency in 5 languages to communicate effectively across multicultural teams and regions.
  • Leadership in Dynamic Environments: Successfully managed operations during critical transitions and organizational restructuring.
  • Statutory Compliance: Played a pivotal role in ensuring high levels of statutory compliance through proactive support.
  • Recognition for Excellence: Consistently acknowledged for outstanding contributions to organizational growth and efficiency.

LEADERSHIP IMPACT

  • Equipped with exceptional ability to facilitate all aspects of internal and external communication.
  • Support the day-to-day administrative, financial, and operational functions by working collaboratively with C-level executives.
  • Adept at scheduling meetings, preparing agendas and following up on action items.
  • Hold strong quantitative problem solving and prioritization skills.
  • Extensive experience coordinating and overseeing business presentations, meetings, special events, and projects.
  • Skilled in Word, Excel, Outlook, Internet Explorer, Chrome, etc.
  • Possess excellent English written and spoken communication & interpersonal skills with strong analytical, team building, escalation management & organizational abilities.

Timeline

Manager – Admin/HR

Power Centre Private Limited
08.2022 - 03.2025

Head of Administration & Corporate Affairs

Hello FM, Chennai
07.2006 - 07.2022

Merchandiser & In house designer

Amethyst, Chennai
11.2003 - 07.2006

Sales and Designer

Kalpa Druma, Chennai
06.1998 - 11.2003

Ticketing and Visa Processing

Travel India Bureau
04.1996 - 05.1998

EA to CEO

Surana & Surana International Attorneys
- 04.2025

Diploma - Textile Designing Dyeing & Printing

Madras Polytechnic for Women

Diploma - Airline Travel, Ticketing & Travel Management

IITC

B.A. - Psychology

JBAS College
INDU GANAPATHYAdministrative Professional, Executive Assistance