Irshad Hasin Khan
Gaya
Summary
Seasoned facilities management professional with over 14 years of experience dedicated to enhancing operational efficiency and maintaining optimal facility conditions. Recognized for a strong commitment to teamwork and results, with the ability to adapt seamlessly to evolving organizational needs. Expertise in maintenance oversight and project coordination ensures reliability and flexibility in all tasks. Skilled in utilizing problem-solving techniques to effectively address and resolve facility-related challenges, contributing to a safe and high-performing environment.
Facilities management professional with robust experience in overseeing operations, ensuring safety, and maintaining efficiency. Strong focus on teamwork, adaptability, and achieving tangible results. Skilled in troubleshooting, coordination, and effective communication. Recognized for reliability and proactive approach to solving challenges.
Overview
14
14
years of professional experience
1
1
Certification
1
1
Language
Work History
Facilities Specialist Executive
CBRE
12.2023 - 12.2025
- Review of scope alignment with Operational plans and expected business value.
- Review and approve Scope, Cost and Schedule Baselines.
- Review of Unified strategies and action plans that focus on issues critical to Project and team success.
- Troubleshooting and maintaining all kinds of Mechanical & Electrical equipment & systems such as HVAC (Chillers, package AC units, Cold Rooms, Refrigerators), plumbing, electrical, low current systems, generator, BMS and other MEP equipment.
- To Complete project management, supervision and maintenance MEP Maintenance Contract for High Rise Towers, Commercial Complex, Substations, etc.
- Experience using CMMS (Computerized Maintenance Management Systems) to plan proactive maintenance and record reactive tasks.
- Maintained inventory and submitted written requests for supplies to keep stock levels even.
- Contacted trade-specific companies for equipment and building repair quotes.
- Ensured safety compliance by coordinating routine audits, training sessions, and updating safety policies as needed.
- Managed vendor relationships to secure the best pricing and service levels for facility-related contracts.
- Managed space allocation requests efficiently, optimizing available resources and minimizing disruptions to ongoing operations.
- Served as liaison between facilities department and other internal stakeholders, promoting open communication channels to resolve any conflicts quickly and effectively.
- Enhanced facility efficiency by conducting regular inspections and identifying areas for improvement.
- Maintained accurate records of all building systems, equipment warranties, and maintenance schedules to facilitate effective asset management practices.
- Implemented energy-saving initiatives that resulted in significant reductions in utility expenses over time.
- Assisted in budget development and monitoring for facilities department, identifying opportunities for cost savings while maintaining high-quality services.
Facilities Specialist Project Lead
Al-Rashid Group
08.2021 - 11.2023
- Maintain accurate records, documentation, and drawings for facility systems and assets.
- Conducted regular facility inspections to identify repair needs or improvements.
- Updated tracking system monitoring facilities-related materials, supplies and equipment.
- Coordinated emergency response plans, regularly reviewing protocols and conducting drills to ensure preparedness across the organization.
- Built relationships with vendors and contractors to support timely and cost-effective services.
- Directed vendors, facilities staff, and service providers as required to create efficient and non-disruptive work environment.
- Maintained physical condition of facilities, applying available resources and personnel to achieve safe, clean, and functional environment.
- Prepared reports and schedules with accuracy.
- Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
- Negotiated contracts with vendors to obtain favorable and cost-effective terms and conditions.
- Enhanced customer satisfaction by streamlining communication channels and improving response times.
- Assisted with logistical requirements for events and meetings.
- Monitored expenditures and recommended vendor changes to eliminate issues.
- Performed routine facility walk-throughs to identify potential issues before they escalate into costly repairs or safety hazards.
- Collaborated with cross-functional teams on facility projects, ensuring timely completion without disrupting daily operations.
- Reduced maintenance costs through implementation of preventive maintenance procedures and scheduling.
- Managed maintenance staff effectively, providing ongoing training opportunities to improve skills and foster a positive working environment.
- Greened company operations by implementing recycling programs, reducing waste, and promoting environmentally friendly practices throughout the organization.
- Coordinated facility-related safety trainings for employees, ensuring all personnel were knowledgeable about emergency procedures and response protocols.
- Developed a proactive approach to equipment maintenance, significantly reducing downtime due to malfunctions or repairs.
Sr.FM Eng.
Tadbeir Real Estate co., (KSA)
01.2019 - 02.2021
- Oversaw compliance with regulatory requirements pertaining to building codes, environmental guidelines, and workplace safety regulations in all managed facilities.
- Kept stakeholders informed of project progress and facility performance metrics, promoting transparency and fostering strong working relationships.
- Managed subcontractors effectively, ensuring quality workmanship within budget constraints.
- Increased staff competency by providing regular training sessions on best practices in facility management engineering.
- Leveraged technical expertise to troubleshoot complex mechanical, electrical, or plumbing issues quickly.
- Conducted thorough analyses of facility systems performance, identifying opportunities for improvement or replacement where necessary.
- Streamlined work processes for increased productivity, utilizing effective communication and collaboration with team members.
- Maintained high levels of customer satisfaction through prompt resolution of issues related to facilities management operations.
- Coordinated emergency response efforts during incidents affecting facility operations, minimizing downtime and ensuring employee safety at all times.
- Collaborated with architects and designers to ensure that new construction projects adhered to established building codes and standards for safety and efficiency.
- Implemented cost-saving measures by negotiating better contracts with vendors and suppliers.
- Enhanced safety measures by conducting regular inspections and addressing potential hazards promptly.
- Reduced maintenance costs through preventative maintenance programs and timely repairs of equipment.
- Optimized space utilization by redesigning floor layouts, increasing overall functionality and capacity.
- Monitored budgets closely, making adjustments as needed to maintain financial stability while achieving project goals on time.
- Delivered proactive solutions for aging infrastructure challenges through comprehensive asset management plans.
- Improved facility efficiency by implementing energy-saving initiatives and optimizing building systems.
- Created and maintained daily and weekly reports for upper management.
- Scheduled and oversaw maintenance, repair and installation activities.
- Monitored daily progress and work quality to provide guidance and direction to mechanics and installers.
- Optimized supply levels to keep stock within ideal parameters for expected needs.
- Monitored product quality and communicated necessary improvements to site superintendent.
Facility Project Engineer
Seder Group
06.2015 - 07.2018
- Performed routine and comprehensive custodial maintenance of assigned facilities in alignment with specifications.
- Contributed to the development of long-term strategic plans for facilities growth and improvement through data analysis and forecasting trends in organizational needs.
- Implemented preventive maintenance on machines and equipment to optimize safety and operational quality.
- Contributed to the overall success of the organization by fostering a positive work environment and promoting teamwork among staff members.
- Increased staff competency through targeted training sessions on facility equipment operation and maintenance best practices.
- Conducted routine maintenance checks on building systems such as fire alarms, sprinklers, and security features for optimal functionality.
- Coordinated with internal departments to schedule necessary repairs or renovations while minimizing disruptions to daily operations.
- Evaluated new technologies or products for potential integration into existing processes to enhance efficiency further.
- Reduced energy consumption through regular audits and updates to heating, ventilation, and air conditioning systems.
- Provided prompt resolution of employee concerns related to workspace conditions or safety issues in the facility environment.
- Enhanced facility operations by implementing efficient maintenance schedules and procedures.
- Directed teams handling roofing, paving, lighting and other updates to facility.
- Ensured safety compliance by conducting regular inspections, addressing potential hazards, and enforcing facility regulations.
- Managed a team of technicians for optimal performance in maintenance tasks and timely completion of projects.
- Assisted in budget planning by providing detailed estimates for repair costs, equipment upgrades, and other facilities-related expenses.
- Collaborated with cross-functional teams to support company-wide initiatives and improve overall productivity.
- Managed RFQ and RFP processes for bidding capital projects.
- Maintained accurate records of all maintenance activities, ensuring proper documentation for future reference or audit purposes.
- Provided guidance for janitorial staff and event plans.
- Served as point of contact for internal and external customers seeking support and information.
- Collaborated with contractors, vendors and stakeholders to support on-time projects completion.
- Maintained facility grounds, equipment, and safety compliance.
- Ordered, maintained and distributed supplies and inventory.
- Established and maintained relationships with external vendors for prompt restocking of needed items and supplies.
- Held classes to teach staff facility procedures.
- Conducted regular facility inspections to identify repair needs or improvements.
- Oversaw building automation system and monitored HVAC, security and audio-visual systems, maintaining functionality of equipment.
FM Engineer
Orion Secure Gujarat, India
09.2014 - 05.2015
- Maintain all designated areas as per contract.
- Every work order should be completed under given time frame ( SLA ) as per agreements.
- Managed established Facilities Infrastructure Service (FIS) and oversaw commercial & retail properties.
- Liaised with corrective, preventive, MEP and quality & safety unit inspectors in the Facilities Management Section.
- Carried out regular inspections of building premises ensuring high level of customer satisfaction and safety.
- Managed swimming pool, Air Conditioning, Electrical Room, Mechanical Room and external area include but not limited to street light, drainage line, fire hydrant, Irrigation Pump Room, Landscaping, Wall Paint work etc.
- Developed processes & procedures and settled benchmarking measures and key performance indicators
- Generated management reports and undertook management presentation regarding the service
- Prepared monthly reports on budgetary controls, service delivery & innovation
- Negotiated and sourced all contracted services through specification, market testing and performance monitoring
- Handled stand-by generator sets, HVAC, UPS, energy savings device, safety and security, Building monitoring system, potable water network system , Fire fighting system, sewage treatment plant, lift stations, sub-stations and switchgears
- Evaluated design drawings for electro-mechanical in coordination with consultants/ contractors/suppliers
- Renewed, implemented and executed preventive maintenance contracts for HVAC, Signs, Fire Extinguisher, Fire/Security and CCTV System, FX Boards, Generator sets, UPSs and Elevators
- Key Result Areas:
FM Engineer
Al Iftiqaar Company
07.2013 - 08.2014
- Planned, executed and monitored corrective, preventive, and proactive maintenance.
- Provided guidance and support during regulatory inspections; ensuring compliance with all applicable codes and standards.
- Monitored utility usage trends to proactively detect anomalies or inefficiencies in building systems operation.
- Prioritized critical repair tasks based on risk assessment analysis; minimizing downtime risks that could jeopardize business continuity.
- Scheduled and supervised adherence to preventive maintenance of building components to ensure trouble free operations
- Handled all hard & soft services in a building, including electro-mechanical services (Chillers - Screw type, AHU’s, FCU’s
- Liaison with contractors externally and ensured smooth execution of outsourced contracts job
- Supervised renovations & repair works in residential &commercial buildings by using FOSROC
- Involved in surveying of sites, handled cost and provided estimation to clients
- Maintained vendor relations to ensure cost-effective purchase of supplies
- Handled a log of all shift activities, and resolved issues to prevent escalation.
- Oversaw daily operations and maintained productivity & quality standards
- Ensured productive relationship with suppliers & clients
- Improved facility efficiency by implementing preventive maintenance programs and optimizing equipment performance.
FM Engineer
Arihant Super Structure Ltd.
08.2011 - 06.2013
- To foresee any problems during the installation so that proper corrective action can undertaken to resolve the issue.
- Developed and coordinated effective predictive, preventive, and corrective maintenance approaches.
- Conducted root cause analyses to identify recurring issues and implement long-term solutions.
- To co-coordinating with the required on site people to find a solution to the problem.
- Preparing detailed scope of work and work breakdown structure.
- Pumps Maintenance, Valves check
- Pre filter and post filter must work efficiently as per desired set point..
- To prepare the major activities completion and planned next day of scope of work.
- Ensure the corrective and preventive action is implemented based on the approved change request.
- Facilitated effective communication between different departments regarding maintenance schedules to minimize disruption to production timelines.
- Responded to maintenance requests to repair equipment malfunctions.
- Reduced downtime through efficient troubleshooting and swift repairs of mechanical systems.
- Improved plant efficiency with routine inspections and adjustments to optimize performance.
- Increased equipment lifespan, conducting thorough preventative maintenance on machinery.
- Frequently diagnosed mechanical problems and determined how to correct issues.
- Investigated equipment failures to diagnose faulty operation and made appropriate maintenance recommendations.
- Developed comprehensive documentation detailing maintenance schedules, procedures, and guidelines for reference by all personnel involved in upkeep activities.
- Optimized energy consumption through diligent monitoring of equipment performance and implementing energy-saving measures where applicable.
- Collaborated with engineering team to design custom solutions for unique mechanical challenges.
Education
B.Tech - Mechanical Engineering
IMS Engineering College
Ghaziabad01.2011
Diploma - Mechanical Engineering
Aligarh Muslim University
Aligarh01.2008
Skills
Proficient in:
MS Office (Word, Excel & PowerPoint) and Internet Applications
Windows 2000 & XP Operating Systems
Facilities management
Asset management
Electrical systems
Energy management
Building operations
Security systems
HVAC systems
Plumbing systems
Building automation
Repairs and maintenance
Vendor coordination
Pest control
Teamwork and collaboration
Customer service
Organizational skills
Affiliations
Registered as a PMI member and certified PMP holder
Certification
PMI-PMP
TRAININGS / WORKSHOP ATTENDED
- Successfully completed:
- Attended Facilities Management Workshops on air-conditioning, firefighting system, concrete repair methods, pumps & pumping
- Systems, elevator systems, swimming pools, pest control, civil defence, water tank cleaning, Jotun Paint systems, etc.
- Attended seminar on “Engineering Management” at A.M.U, Aligarh ( INDIA )
- Attended workshop on “Fluid Mechanics and Hydraulic Machine” at A.M.U, Aligarh
- Attended workshop on “THERMAL ENGINEERING” at A.M.U, Aligarh
- Attended “Piping Engineering” course, Hyderabad, India
- Attended the International Conference on “Smart Technologies for Mechanical Engineering” (STME-2008).
Timeline
Facilities Specialist Executive
CBRE
12.2023 - 12.2025
Facilities Specialist Project Lead
Al-Rashid Group
08.2021 - 11.2023
Sr.FM Eng.
Tadbeir Real Estate co., (KSA)
01.2019 - 02.2021
Facility Project Engineer
Seder Group
06.2015 - 07.2018
FM Engineer
Orion Secure Gujarat, India
09.2014 - 05.2015
FM Engineer
Al Iftiqaar Company
07.2013 - 08.2014
FM Engineer
Arihant Super Structure Ltd.
08.2011 - 06.2013
Diploma - Mechanical Engineering
Aligarh Muslim University
B.Tech - Mechanical Engineering
IMS Engineering College