Jal Irani
Admin Assistant
Pune,Maharashtra
Summary
Dedicated administrative professional with successful experience in fast-paced office settings. Hardworking team player with expertise in completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.
Overview
5
5
years of professional experience
4
4
Languages
Work History
Admin Assistant
ZS Associates Pvt Ltd
Pune
12.2018 - Current
- Increase managers’ productivity (screening calls, interacting with vendors and clients, and email correspondence)
- Provide scheduling support to multiple individuals (appointment, calendar, and meeting management)
- Complete administrative processes (time and expense reports)
- Prepare domestic and international travel logistics (itineraries, visas, etc.)
- Coordinate internal and external meetings/activities (i.e
- Facility reservation and set-up, hotel accommodations, catering, etc.)
- Prepare and organize documents for client proposals and presentations as needed (contract tracking, printing, organizing and archiving meeting / support materials);
- Address problems and troubleshoot with internal and external stakeholders
- Handle special projects with demanding deadlines.
- Received and sorted incoming mail and packages to record, dispatch, or distribute to correct recipient.
- Scheduled office meetings and client appointments for staff teams.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Coordinated and scheduled meetings and conference calls to optimize scheduling of senior staff.
- Volunteered to help with special projects of varying degrees of complexity.
- Completed forms, reports, logs and records to quickly handle all documentation for human resources.
Junior Recruitment Consultant
Nuun Digital Pvt Ltd
Pune
06.2018 - 11.2018
- Working on assigned recruitment accounts
- Working within a team environment to ensure success
- Communicate with internal stakeholders as well as new applicants
- Ensure a service-oriented approach is applied to all tasks
- Ensure Recruitment is completed as per guidelines
- Ensure all candidate resumes are formatted under Nuun’s and/or Client’s formatting standards
- Ensure all candidate resumes are diligently uploaded and maintain in Nuun’s Applicant Tracking System (ATS), with completed profile details and all searchable parameters
- Support recruitment team on all recruitment and staffing-related work, as necessary.
- Utilized recruitment technology tools and platforms to streamline recruitment processes.
- Identified and sourced qualified candidates for open positions to meet organizational needs.
Education
Bachelor of Commerce (B. Com) -
University of Pune
HSC - Commerce
University of Pune
Skills
Ability to ensure a company’s policies, procedures and controls are in complianceComfortable in learning new job rolesProactive, enthusiastic attitude to work and committed to continuous process improvementExcellent drive, enthusiasm, and commitmentAccurate, diligent, and able to meet targets and deadlines essentialStrong decision-making skillsAbility to operate within strict deadlines
Meeting minutes
Process optimization
Office administration
Spreadsheet management
Conference planning
Office management
Administrative support
Internal communications
Project Management
Time management
Scheduling
Travel administration
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Timeline
Admin Assistant
ZS Associates Pvt Ltd
12.2018 - Current
Junior Recruitment Consultant
Nuun Digital Pvt Ltd
06.2018 - 11.2018
Bachelor of Commerce (B. Com) -
University of Pune
HSC - Commerce
University of Pune