James M
Adminsterative Clerk And Accountatnt
Hyderabad,TG
Summary
Dynamic Procurement Administrator with a proven track record at Defence Force, excelling in supplier relationship management and strategic sourcing. Achieved significant cost savings through effective vendor negotiations and performance evaluations. Skilled in supply chain optimization and fostering collaboration, ensuring timely deliveries and high-quality products.
Overview
21
21
years of professional experience
5
5
Languages
3
3
years of post-secondary education
1
1
Certificate
Work History
Procurement Administrator
Defence Force
01.2023 - 03.2025
- Negotiated favorable contract terms with suppliers, securing advantageous pricing and delivery schedules.
- Prepared detailed reports on procurement performance metrics, enabling informed decision-making by management.
- Assessed supplier performance regularly through scorecards and evaluations, promoting continuous improvement in service levels.
- Conducted market research for potential vendors, identifying those that met quality and pricing requirements.
- Managed supplier relationships, ensuring timely deliveries and high-quality products.
- Implemented inventory control systems to better manage stock levels and minimize surplus supplies.
- Reduced company expenses with effective cost-saving measures in vendor negotiations.
- Created purchase orders to monitor stock levels, verify purchase requisitions, and expedite customer orders.
- Managed database of vendor details and pricing information to maintain organization.
- Implemented policies and procedures for optimal purchasing methods and cost control.
Administrative Clerk
Defense
03.2020 - 12.2022
- Entered data into system and updated customer contacts with information to keep records current.
- Communicated with customers via phone and email to confirm deliveries and respond to inquiries.
- Created welcoming environment for customer by greeting and assisting, as well as quickly responding to customer inquiries and needs.
- Input data and processed system change to generate accurate reports.
- Maintained a professional office environment by ordering necessary supplies, managing inventory levels, and organizing workspaces.
- Managed daily mail distribution for both internal employees and external customers or clients.
Clerk
Defence Force
07.2016 - 01.2020
- Maintained filing system and organized customer documents for easy retrieval of information.
- Enhanced office organization with regular maintenance of files, records, and supplies inventory.
- Utilized strong multitasking skills to manage multiple priorities and tasks, ensuring timely completion of each assignment.
- Supported administrative staff with timely completion of daily tasks, ensuring smooth office operations.
- Managed incoming calls professionally, directing callers to appropriate personnel or taking detailed messages when necessary.
- Provided quality clerical support through data entry, document management, email correspondence, and overseeing operation of office equipment.
- Reduced errors in data entry by carefully inputting information into computer systems with attention to detail.
Instructor
Defense
01.2015 - 05.2016
- Promoted classroom safety, collaboration, and best practices.
- Promoted a positive learning environment by establishing clear expectations and maintaining consistent classroom management techniques.
- Tested and evaluated students on materials presented in workshops and classes.
- Increased student participation via engaging lectures and assignments.
Receptionist
Defense
01.2013 - 11.2014
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Responded to inquiries from callers seeking information.
- Resolved customer problems and complaints.
- Confirmed appointments, communicated with clients, and updated client records.
- Maintained a well-organized reception area with updated materials, contributing to a welcoming environment for visitors.
- Corresponded with clients through email, telephone, or postal mail.
- Managed multiple tasks and met time-sensitive deadlines.
Hospitality Team Member
Defense
01.2011 - 12.2013
- Helped resolve conflicts or disputes among guests or team members courteously, maintaining a harmonious working environment.
- Ensured all safety protocols were followed within the hotel premises, minimizing potential risks to guests'' wellbeing.
- Provided support to other team members during peak periods, ensuring seamless guest experiences and overall operational efficiency.
- Assisted event planners in organizing successful meetings and conferences by coordinating necessary logistics such as catering and audiovisual equipment setup.
Stewarding Supervisor
Defense
12.2009 - 12.2012
- Assisted in budget management by tracking expenses and identifying cost-saving opportunities within the department.
- Conducted performance evaluations for stewarding staff, identifying areas for improvement and providing constructive feedback.
- Streamlined inventory management system, resulting in reduced waste and cost savings.
- Provided ongoing mentoring guidance to junior stewards helping them understand their roles better contributing success.
Catering Server
Pvt
01.2004 - 01.2009
- Provided friendly, courteous service to create memorable moments for guests.
- Maintained tidy and organized dining room, kitchen and serving stations to comply with cleanliness standards.
- Assisted in event setup and teardown, ensuring a smooth transition between functions.
- Collaborated with kitchen staff to ensure accurate and timely delivery of menu items.
Education
MBA - Human Resources Management
Ranidurgavati University
Jabalpur, India 04.2017 - 04.2020
Diploma in Inventory Management - Inventory Management
College of Materials Management
Jabalpur, India 04.2001 -
Bachelor of Commerce And Computers - Commerce
MAHBUB COLLEGE
Hyderabad, India 04.2001 -
High School Diploma - Commerce
Kendriya Vidyalaya
Secunderabad, India 04.2001 -
Skills
Supplier relationship management
Vendor evaluation
Supply chain optimization
Strategic sourcing
Timeline
Certified [Job Title],Govement e Market
02-2025
Procurement Administrator
Defence Force
01.2023 - 03.2025
Administrative Clerk
Defense
03.2020 - 12.2022
MBA - Human Resources Management
Ranidurgavati University
04.2017 - 04.2020
Clerk
Defence Force
07.2016 - 01.2020
Instructor
Defense
01.2015 - 05.2016
Receptionist
Defense
01.2013 - 11.2014
Hospitality Team Member
Defense
01.2011 - 12.2013
Stewarding Supervisor
Defense
12.2009 - 12.2012
Catering Server
Pvt
01.2004 - 01.2009
Diploma in Inventory Management - Inventory Management
College of Materials Management
04.2001 -
Bachelor of Commerce And Computers - Commerce
MAHBUB COLLEGE
04.2001 -
High School Diploma - Commerce
Kendriya Vidyalaya
04.2001 -
Languages
English
Intermediate (B1)
Hindi
Bilingual or Proficient (C2)
Tamil
Elementary (A2)
Telugu
Elementary (A2)
Marathi
Elementary (A2)
Certification
Certified [Job Title],Govement e Market
Work Availability
monday
tuesday
wednesday
thursday
friday
saturday
sunday
morning
afternoon
evening
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Quote
Remember that not getting what you want is sometimes a wonderful stroke of luck.
Tenzin Gyatso, Fourteenth Dalai Lama
Accomplishments
- Supervised team of 25 staff members.
- Resolved product issue through consumer testing.
- Supervised team of 4 staff members.
- Documented and resolved Audit which led to Clear the Audit.
- Achieved by completing the task with accuracy and efficiency.
- Used Microsoft Excel to develop inventory tracking spreadsheets.
Interests
Running and Physical Activity