Senior Assistant - Finance,Accounts,Purchase Dept.
KBPS, Government of Kerala Undertaking
03.2012 - Current
- Managed daily office operations, ensuring efficient workflow and organization.
- Provided exceptional customer service, addressing inquiries and resolving issues promptly.
- Maintained accurate records and files, improving data retrieval efficiency.
- Coordinated meetings and appointments, optimizing executive schedules.
- Preparation of reports and documentation for management.
- Handled incoming and outgoing correspondence, ensuring timely communication.
- Guide and trained new staff on office procedures.
- Processed and prepared various documents, including business forms and expense reports.
- Reviewed and reconciled payment discrepancies, ensuring compliance with regulations.
- Updated and coded documents according to company policies and procedures.
- Entered invoices and processed vendor payments, ensuring timely transactions.
- Maintained and updated filing systems, ensuring efficient data retrieval and organization.
- Welcomed clients and visitors, directing them to appropriate personnel or departments.
- Assisted staff with document preparation, including copies, faxes, and mail distribution.
- Provided comprehensive clerical support to enhance office operations and workflow.
- Coordinated office supplies and equipment maintenance, ensuring availability and functionality.
- Managed incoming calls, directing inquiries and providing accurate information to callers.
- Coordinated office operations, ensuring efficient workflow and timely completion of tasks.
- Managed correspondence and communication with clients and vendors.
- Screened visitors and directed them to appropriate personnel or departments.
- Processed financial documents and maintained organized filing systems.
- Reduced paper usage by 50% by digitizing records for multiple departments.
- Oversaw office supply inventory, optimizing purchasing to stay within budget constraints.
- Contributed to a positive work environment with strong interpersonal skills and proactive teamwork attitude.
- Worked closely with management to provide effective assistance for specific aspects of business operations.