Jaya Jaswal
Executive Assistant
Summary
Proactive and goal-oriented professional with excellent time management and problem-solving skills. Known for reliability and adaptability, with swift capacity to learn and apply new skills. Committed to leveraging these qualities to drive team success and contribute to organizational growth.
Overview
11
11
years of professional experience
Work History
Manager Assistant
Bain and Company
08.2022 - Current
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
- Coordinated international travel arrangements, ensuring seamless logistics for executives attending global conferences.
- Handled confidential and sensitive information with discretion and tact.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Served as a liaison between departments to facilitate effective communication throughout the company.
Executive Assistant
PwC
09.2016 - 07.2022
- Contributed to revenue growth with meticulous management of client relationships, tracking progress on projects and providing prompt follow-up on inquiries.
- Expedited invoice processing with accurate data entry into accounting software while adhering to company guidelines regarding payment terms or vendor requirements.
- Improved communication between the Managing Partner and staff by serving as a liaison, facilitating meetings, and ensuring timely dissemination of information.
- Facilitated successful events by coordinating logistics, managing budgets, securing venues, liaising with vendors, and providing on-site support during execution.
- Safeguarded confidential information through strict adherence to company policies and guidelines on data privacy and security.
- Collaborated effectively across departments to support cross-functional initiatives that contributed to overall company success.
- Developed efficient systems for document retention, file organization, and data retrieval which facilitated easy access to critical information when needed.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
- Volunteered to help with special projects of varying degrees of complexity.
Sr. Executive Assistant
Jubilant Foodworks Ltd.
07.2015 - 08.2016
- Managed complex calendar scheduling with focus on proper allocation of executive availability.
- Prepared meeting agendas and briefing papers for members of board of directors and executive team.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Contributed to smooth business operations by planning and organizing meetings and conferences.
- Created expense reports, budgets, and filing systems for management team.
- Played a vital role in onboarding new employees, providing necessary orientation materials and guidance for seamless integration into the workplace culture.
- Facilitated successful meetings and events through meticulous planning, coordination, and logistical support.
- Expedited workflow with timely responses to internal and external inquiries via phone calls or emails.
- Meticulously maintained records of important documents using both physical filing systems and digital storage solutions.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Served as a reliable point of contact for internal and external parties, maintaining professionalism in all interactions.
- Handled confidential and sensitive information with discretion and tact.
Executive Assistant
New Holland Fiat (India) Pvt. Ltd
05.2014 - 12.2014
- Performed secretarial activities like calendar management, travel booking, minutes of meeting, arranging conference calls, replying to client emails on behalf of the Director.
- Assisted other senior managers during their core area of campaigns, in making presentations, providing administration support like paying bills, ordering sufficient stationary, booking a cab or hotels.
- Maintained daily tracker of performance of all regions/teams (north, south east and west) and sales growth of all regions/teams weekly, monthly, and yearly.
- Responsible for new joiners’ induction; for providing IT assets to them; introducing them to all the senior managers and top management.
- Coordinate and organize department related special events.
- Assisted HR department in carrying out reference checks of new joiners.
Education
MBA - Human Resources Management
Amity University
04.2001 -
B.E - CSE
Panjab University
04.2001 -
Skills
Calendar Management
Executive Support
Project Coordination
Budget Management
Travel Coordination
Event Planning
Communication Skills (Written & Verbal)
Time Management
Problem-Solving
Cross-Functional Collaboration
Google Workspace (Docs, Sheets, Meet, Calendar)
Data Management & Reporting
Timeline
Manager Assistant
Bain and Company
08.2022 - Current
Executive Assistant
PwC
09.2016 - 07.2022
Sr. Executive Assistant
Jubilant Foodworks Ltd.
07.2015 - 08.2016
Executive Assistant
New Holland Fiat (India) Pvt. Ltd
05.2014 - 12.2014
MBA - Human Resources Management
Amity University
04.2001 -
B.E - CSE
Panjab University
04.2001 -