MS Office
Jayaram C S
Administrator
Bengalore
Summary
Dynamic administrator with proven expertise at Dr S R Chandrasekhar Institute of Speech and Hearing, excelling in office management and staff coordination. Enhanced productivity through effective time management and streamlined processes, while implementing a digital document management system that reduced paper waste. Strong leadership and resource optimization skills drive operational success.
With proven ability to streamline operations and enhance productivity. Adept at coordinating teams, managing resources, and driving projects to successful completion. Strong focus on collaboration, problem-solving, and adapting to changing needs. Skilled in office management, strategic planning, and effective communication.
Overview
21
21
years of professional experience
5
5
Certifications
5
5
Languages
Work History
Administrator
Dr S R Chandrasekhar Institute of Speech and Hearing
12.2019 - Current
- Coordinated communications, financial processing, registration, recordkeeping, and other administrative functions.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
- Maintained electronic and paper filing systems for easy retrieval of information.
- Tracked office supplies and restocked low items to keep team members on-task and productive.
- Maximized office space utilization by maintaining a clean, organized work environment that encouraged productivity and efficiency.
- Contributed to a positive work environment by fostering strong working relationships among colleagues.
- Assisted in event planning efforts for company gatherings, conferences, or workshops to enhance employee engagement and networking opportunities.
- Boosted productivity by prioritizing tasks, managing schedules, and coordinating meetings for staff members.
- Demonstrated exceptional multitasking abilities while juggling diverse responsibilities, including reception duties and ad-hoc administrative tasks.
- Reduced administrative errors by diligently proofreading office documents and maintaining accurate records.
- Facilitated smooth operations by maintaining updated inventory records, anticipating supply needs, and placing timely orders for essential materials.
- Improved workplace efficiency with the regular maintenance of office equipment and proactive troubleshooting of technical issues.
- Assisted in preparation and processing of payroll to facilitate prompt staff payments.
- Expedited invoice processing by accurately reviewing vendor submissions, reconciling accounts payable discrepancies, and conducting timely payments.
- Safeguarded company information by maintaining strict confidentiality protocols and ensuring secure document storage practices.
- Enhanced team collaboration with the establishment of clear communication channels and guidelines.
- Optimized budget management by monitoring expenses, negotiating supplier contracts, and identifying cost-saving opportunities.
- Aided in employee onboarding through training new hires on office procedures, software applications, and company policies.
- Managed executive travel arrangements, optimizing itineraries for cost-effectiveness and time management.
- Oversaw inventory management, ensuring office supplies were adequately stocked without overordering.
- Implemented digital document management system, reducing paper waste and promoting environmental sustainability.
- Coordinated office maintenance and repairs, ensuring safe and pleasant working environment.
- Managed payroll processing for staff, ensuring accuracy and timely disbursement of salaries.
- Supported onboarding process for new hires, facilitating smooth transition into team.
- Coordinated with vendors to reduce office supply expenses, negotiating contracts that favored our budget constraints.
- Conducted initial interviews for administrative positions, helping to identify candidates aligned with company values.
- Improved office efficiency by streamlining filing systems, ensuring documents were easily accessible.
- Managed office inventory levels, ensuring adequate supplies were available while minimizing waste and unnecessary spending.
- Maintained personnel records and updated internal databases to support document management.
- Established an organized filing system that streamlined document retrieval and reduced misplaced files.
- Improved employee productivity with effective time management strategies for daily tasks.
- Served as a liaison between departments, fostering open communication channels that improved overall organizational function.
- Managed human resources functions, including hiring, onboarding, and employee evaluations for optimal team performance.
System Administrator
Dr S R Chandrasekhar Institute of Speech and Hearing
05.2006 - 12.2019
- Worked with users to determine areas of technology in need of improved usability.
- Improved security measures by conducting vulnerability assessments and applying necessary patches.
- Increased efficiency in the workplace by ensuring seamless integration of new applications into existing systems.
- Diagnosed and resolved complex technical issues through in-depth analysis, facilitating uninterrupted business operations.
- Enhanced system performance by optimizing server configurations and implementing regular updates.
- Contributed to cost-saving initiatives by analyzing resource usage trends and recommending infrastructure adjustments accordingly.
- Provisioned new software and hardware for use, following established security policies.
- Oversaw file system and storage upgrades while safeguarding data integrity and redundancy.
- Drove continuous improvement of IT governance processes.
- Streamlined network operations, significantly reducing downtime by implementing robust monitoring tools.
- Reduced recovery time during system outages, meticulously developing and testing disaster recovery plans.
- Improved data integrity and reliability by designing and implementing robust backup and recovery strategy.
- Enhanced system security with deployment of advanced firewall and intrusion detection systems.
- Improved system efficiency, conducting comprehensive audits to identify and rectify performance bottlenecks.
- Optimized hardware utilization, conducting detailed assessments and reallocating resources for better performance.
- Diagnosed and resolved hardware and software issues.
- Monitored networks and network devices to resolve technical problems quickly.
- Installed and configured network printers and other peripheral devices.
- Planned and implemented upgrades to system hardware and software.
- Managed onboarding and offboarding of employees.
System Administrator
Sri Adhichunchanagiri First Grade College
05.2004 - 04.2006
- Reduced downtime by proactively identifying and resolving potential issues through thorough system monitoring.
- Established effective communication channels between IT support staff and end-users, leading to improved issue resolution times overall.
- Installed important security and functionality patches to maintain optimal protections against intrusion and system reliability.
- Simplified troubleshooting processes by creating detailed documentation for system configurations, procedures, and best practices.
- Enabled smooth transitions during hardware and software upgrades, minimizing disruptions to endusers.
- Managed user access rights to maintain a high level of information security while ensuring appropriate levels of accessibility for authorized personnel.
- Supported the implementation of new technologies by providing technical expertise and training to colleagues as needed.
- Managed onboarding and offboarding of employees.
- Completed reports detailing network and systems performance and downtime issues.
Education
MBA - Human Resources Management
KSOU
Mysore 04.2001 -
Bachelor of Arts - Sociology
SAFGC
Channarayapatna 04.2001 -
Skills
Office administration
Administrative support
Staff management
Recordkeeping and file management
Office management
Time management
Decision-making
Document management
Employee supervision
Project coordination
Work Planning and Prioritization
Technical support
Resource optimization
Record preparation
Project management
Program leadership
Accomplishments
- Achieved Audtomation by introducing Client Database management for Case Reports tasks.
Software
Canva
Windows
Certification
IT Security: Defense against the digital dark arts
Timeline
IT Security: Defense against the digital dark arts
03-2021
System Administration and IT Infrastructure ServicesSystem Administration and IT Infrastructure Services Coursera
03-2021
Operating Systems and You: Becoming a Power UserOperating Systems and You: Becoming a Power User Coursera
02-2021
The Bits and Bytes of Computer NetworkingThe Bits and Bytes of Computer Networking Coursera
01-2021
Technical Support FundamentalsTechnical Support Fundamentals Coursera
12-2020
Administrator
Dr S R Chandrasekhar Institute of Speech and Hearing
12.2019 - Current
System Administrator
Dr S R Chandrasekhar Institute of Speech and Hearing
05.2006 - 12.2019
System Administrator
Sri Adhichunchanagiri First Grade College
05.2004 - 04.2006
MBA - Human Resources Management
KSOU
04.2001 -
Bachelor of Arts - Sociology
SAFGC
04.2001 -
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