Jayashankar M

Administrative & Travel Coordinator

Key Responsibilities:

• Managed end-to-end travel arrangements for 400+ employees, covering domestic and international trips including flight bookings, hotel accommodations, visa processing, forex handling, and ground transportation.
• Collaborated closely with executive leadership (CEO, CFO, and Partners) to organize high-level travel plans and meeting logistics.
• Developed, implemented, and onboarded corporate travel and administrative policies to ensure compliance, streamline processes, and optimize costs.
• Negotiated with travel vendors and service providers to secure favorable contracts, maximizing service quality and cost-efficiency.
• Oversaw day-to-day administrative operations, including procurement, petty cash management, corporate credit card reconciliation, and office facility upgrades (e.g., HVAC).
• Scheduled and coordinated internal meetings, corporate events, and executive calendars, ensuring seamless execution.
• Led the onboarding and management of HRMS and biometric attendance systems, enhancing workforce tracking accuracy.
• Administered corporate health insurance processes, including employee enrollment and ongoing support.
• Created and managed purchase orders, tracked payment cycles, and maintained procurement records for compliance and audits.
• Managed the full vendor lifecycle, including onboarding, policy integration, contract negotiation, and performance evaluation.

Key Achievements:

• Reduced corporate travel expenses by 30% through strategic vendor negotiations and implementation of a centralized travel booking platform.
• Boosted administrative efficiency by 20% by streamlining workflows and adopting digital tools.
• Successfully led the upgrade of office infrastructure, including HVAC systems, improving overall workplace comfort and energy efficiency.
• Played a pivotal role in implementing digital HRMS and biometric systems, improving attendance monitoring and reporting.

Key Skills:

• Corporate Travel Management & International Visa Handling (Policy Creation & Onboarding)
• Administrative Operations & Office Management (System Implementation & Oversight)
• Vendor Negotiation, Onboarding & Procurement (Policy Design & Execution)
• Budgeting, Cost Optimization & Petty Cash Management
• Corporate Credit Card & Expense Reconciliation
• Calendar Management & Corporate Event Coordination
• HRMS Implementation & Biometric Attendance Systems (Rollout & Monitoring)
• Corporate Health Insurance Management (Enrollment & Support)
• Executive Support & Cross-Functional Collaboration

• Successfully provided students with the best travel deals and well-researched international and domestic travel options, improving overall student satisfaction.
• Expertly negotiated competitive rates with vendors, contributing to company profitability while maintaining quality and service standards.
• Managed all aspects of travel arrangements, including airfare, hotel bookings, and rental car reservations, for students across 13 centers in South India.

Technical Skills & Tools

• Proficient in operating systems , CRS (Central Reservation Systems), GDS (Global Distribution Systems), and Kunkka software for online booking platforms.
• Enhanced team productivity by streamlining communication and implementing efficient project management tools.