JAYASHREE ROYCHOUDHURY
Kolkata
Summary
Dynamic professional with extensive experience in executive support and office administration at Ideal Insurance Brokers Pvt Ltd. Proven track record in project coordination and vendor management, achieving significant cost savings through process improvements. Proficient in ERP systems and adept at stakeholder communication, ensuring seamless operations and enhanced productivity.
Overview
15
15
years of professional experience
Work History
Deputy Manager - Corporate Services
Ideal Insurance Brokers Pvt Ltd
03.2025 - Current
- Client communication, email handling, meeting scheduling, event management and calendar coordination.
- Travel planning, VISA, File management, CRM updates, and confidential director-level support.
- Petty cash and banking support, expense submission, membership renewal, and admin coordination.
- Selected for an achievement tour to Bangkok on a pan-India basis.
Executive Assistant
Emami Ltd
11.2024 - 03.2025
- Calendar management, meeting coordination, inventory oversight, and critical personal purchases for Director.
- Travel logistics, reimbursement handling, documentation, and interdepartmental follow-ups.
- Volunteered in perfume-testing panel for new product launch.
Executive Assistant
Karuna Management Services Ltd
11.2023 - 10.2024
- Briefing Director, drafting communications, task follow-ups, and meeting logistics.
- MIS scrutiny, business growth analysis, ERP involvement, and admin coordination.
- ERP implementation (finalization stage).
- Successfully executed Project Jeet in North Maharashtra & West Bengal.
- Cleared outstanding NPC of ₹9.66 Lakhs to NIL since 2022.
Executive / Sales Coordinator
Hydrokrimp AC Pvt Ltd
07.2019 - 11.2023
- Direct coordination with the Director, cross-functional management, crisis handling, and factory-office communication, end to end process management from the Kolkata office.
- Vendor management, price negotiation, tenders, quotation development, Price comparison, Rate Contract, customer support, and global procurement.
- Procured fire sleeves from China at the best competitive rates.
- Finalized deals from ₹5 Lakhs to ₹80 Lakhs.
- Executed IMME 2022 exhibition representing the company.
- Worked on ₹3 Cr+ TATA Steel VMI contract & ₹82 Lakhs NMDC order.
- Contributed to ERP implementation.
Back Office Executive
Kishorilal Shyamsundar Pvt Ltd
02.2019 - 07.2019
- Printing program planning, ERP updates, stock reconciliation, reporting, and coordination with branches, Head office reporting. Meeting & Planning.
Office Communicator
Tarway Exports Pvt Ltd
04.2016 - 02.2019
- Overseas Client communication, document management, logistics coordination, proforma invoice preparation, Sample approval dispatch, factory coordination and report handling. Sample price listing.
Process Associate - AR & Internal Audit
Capgemini India Pvt Ltd
08.2010 - 08.2013
- Bank reconciliation, invoice processing, AR follow-ups, vendor communication, and Internal Audit, company policy compliance- Reporting for cost forecasting and process improvement.
- Won Project Star Award (Q3 2011).
- Implemented process improvement idea reducing 50% workload.
- Ensured $10,000+ cost savings through auditing.
Education
MBA - Finance & Marketing
EIILM
01.2010
B.Com - Hons - Accounts & Finance
Calcutta University
01.2007
Skills
- Executive Support
- Calendar & Travel Management
- VISA Processing
- Vendor Management
- Office Administration
- Reporting & MIS
- Interdepartmental Coordination
- Client Handling
- Procurement & Rate Contract
- Project Coordination
- Expense Management
- Stakeholder Communication
- Facility Management
- Budget Planning
- HR activities
- Event Management
- Confidentiality
Technical Skills
- ERP Systems
- PeopleSoft
- Tally
- MS Office Suite
- Google Workspace
- Concur
- SAP
- Zoom/MS Teams/Google Meet
- Ariba
- Gem portal
- Spine
- Oracle/ GFS
Languages
English
Proficient (C2)
C2
Bengali
Proficient (C2)
C2
Hindi
Proficient (C2)
C2
Timeline
Deputy Manager - Corporate Services
Ideal Insurance Brokers Pvt Ltd
03.2025 - Current
Executive Assistant
Emami Ltd
11.2024 - 03.2025
Executive Assistant
Karuna Management Services Ltd
11.2023 - 10.2024
Executive / Sales Coordinator
Hydrokrimp AC Pvt Ltd
07.2019 - 11.2023
Back Office Executive
Kishorilal Shyamsundar Pvt Ltd
02.2019 - 07.2019
Office Communicator
Tarway Exports Pvt Ltd
04.2016 - 02.2019
Process Associate - AR & Internal Audit
Capgemini India Pvt Ltd
08.2010 - 08.2013
MBA - Finance & Marketing
EIILM
B.Com - Hons - Accounts & Finance
Calcutta University