Jayasree Krishna Kumar

Description of Duties

Compliances & Audits

• FCRA annual return Filing with FCRA Division, Ministry of Home Affairs.
• TDS Management - Review of TDS on monthly basis, timely deposit of TDS and coordinating with the tax consultant for filing of quarterly returns & provision of Form 16A. Updating teams about new provisions from time to time.
• Assisting Sr. Finance Manager/ FD with Income Tax assessments.
• Extending support during various audits viz., statutory, and donor audit by coordinating & arranging information and documentation and offering explanations, if any.

Accounts

• Reviewing Invoices, ensuring policy compliances and accounting for the same.
• Ensuring transactions are correctly segregated and entered in respective books – FC & LC.
• Extending support for month & year end closure.
• Expenses, vendors & employees' ledger reconciliations.
• Managing Travel Advances & reimbursements.
• Reviewing Field Offices' books of accounts during month & year end closure.
• Training & building capacity of the team with respect to new accounting processes.
• Ensuring correct allocation of expenses to donors.

Cash & Bank

• Cash Forecast Process – coordinating with state/ program teams and assisting FD during consolidation.
• Managing Banking Operations - Fund Transfers, updating the authorized signatories, and liaising with the bank officials.
• Managing petty cash.

Others

• Managing Gratuity Trust - Accounts, auditing, and gratuity payment to employees.
• Assist FD/ AFM in AP&B Activities
• Donor Management & Donor Reports
  Insurance – Review & management.
• Serving as a member of the Internal Complaint Committee (ICC).
• Interacting with Senior Management, Program and HR department for reporting purpose & as and when required.

Description of Duties: - Reporting to Finance & Accounting Manager

· Preparation of Bank and Cash reconciliation statements.

· Preparation of cheque and bank book

· Maintain cash, monthly petty cash requisition statement, monthly cash utilization statement and cash book.

· Preparation of salary

· Preparation and maintenance of voucher & verification of Bills.

· Preparation of Budget, Statements & Invoices

· Data entry in local accounting software including releasing of payments.

· Co-ordination bank related assignments such as issue of cheques/demand draft, NEFT fund transfer. Obtaining of bank statements.

· Maintaining of records relating to Bank payments.

· Partner NGO Accounting- Selection procedure, capacity building, Review of Financial statement, Obtaining UC and Audit closure of NGO Partner Audit

· Financial Analysis – To implement and analyses financial budget and forecasts, ensuring alignment with programmatic strategies and head office requirements.

· Assisting at the time of Annual Budget & Monitoring of Budget State wise and program wise.

· TDS Return, FCRA Return, PF Return & 35 AC Return

· Works related to Gratuity, Accident Insurance, Fidelity Insurance etc.

· Bank Reconciliation, Party Reconciliation & Inter Office Reconciliation.

· Preparation of Schedule of Funding Agencies, Fixed Assets and Depreciation to Balance Sheet.

· Preparation of salary in salary package

· Responsible for issuing donation receipts after full documentation of full details of donors as well as collecting FIRC for foreign donation

· Local Fund Management – Preparation of separate spending pattern and budget for Non FCRA Money and invest the balance amount for various periods as per program design.

Description of Duties: - Reporting to Finance Officer

· Look after the day-to-day routine Accounting work

· Voucher Entries Related Accounts

· Look after the Cash and Bank Accounts

· Book -Keeping

· Preparation and maintenance of voucher & verification of Bills.

· Bank/Cash Entry & Reconciliation