Gabriel Hector

• Working with projects, planning and coordinating with the team and Disciplines to make sure the work meets the time line with reliable output
• Archiving/Scanning/printing - Renaming, Recording and filing incoming hard copies of documents and drawings (Internal and external)
• Assist in the preparation of the minutes of meetings with the project managers and head of department
• Assist with the general project administration
• Scanned, filed and transmitted various documents and adhered to digital filing procedures.
• Monitored due dates and deadlines and worked to submit all documents on time or early.
• Checked accuracy and completeness of documents to identify deficiencies and recommend corrective actions.
• Coordinated document exchange between departments, contractors, suppliers, and customers.
• Maintained accurate records of all project-related documents, facilitating quick retrieval when needed.
• Managed version control effectively, ensuring that all team members accessed the most up-to-date documents for reference or editing purposes.
• Established and managed document distribution matrix and document control register.

• Coordinating with Technical team to assist in monitoring the insurance, certificates, reports and surveys, and follow up on them before the term ends
• Assisting with MSQ team with safety catches, campaigns, and with internal and external audits
• Assisting HSEQ works, coordinating with MSQ and HSEQ Manager
• Assisting to create inspection requests, SLE calls, and Audit requests and following up till it ends and uploaded in ShipSure
• Distributing broadcasts and circulars to the vessels
• Follow up of ISM, ISSC and MLC due date and arrange to renew
• Having good understanding in CSRs, managing the vessel CRSs are correct and applying for adding or deleting of CSR as per the vessel entry and exit
• Handling various vessels with daily report, intimating vessels and the captain with PMS works, incident reports, defects and voyage activities and position list
• Creating inspections in Ship Sure and intimating Supernatant to close with comments
• Meeting margin targets on assigned work
• Successful day to day management of vessel works
• Following instructions and procedures

• Establishes recruiting requirements by studying organization plans and objectives and meeting with managers to discuss needs
• Determines applicant requirements by studying job descriptions and job qualifications
• Assisting on projects, to deliver successful activations
• Managing project data library and project data
• Meeting margin targets on assigned work
• Successful day to day management of project and controls
• Following instructions and procedures
• Collects technical data and vendor documents, creating transmittals with special company software and record the data and document with EDMS
• Delivering the appropriate data to the client as well as to the vendor within a time margin
• Managing the quality of documents before delivery
• Being the 'anchor point' for the project control team and ensure that the organization always has an entry record and delivery record
• Maintaining appropriate logs and records for the transaction of documents and report to the management daily, Weekly, and monthly

• Archiving/Scanning/printing - Renaming, Recording and filing incoming hard copies of documents and drawings (Internal and external)
• Assist in the preparation of the minutes of meetings with the project managers and head of department
• Assist with the general project administration
• Assist in preparing a 'Mockup' for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly)
• Demonstrated proficiency with large-scale Document Control management software (ACONEX)
• Demonstrated success on the job, as evidence by satisfactory performance, acceptance of responsibilities and growth in previous positions
• Develop and maintain document control processes for the efficient management and recording all documentations
• Ensure that all the relevant project documentation are registered / maintained in the electronic Document Management System (EDMS)
• Ensuring all management system documentation is the current version and easily accessible
• Liaise with procurement and commercial team, client and sub-contractors effectively and resolve problems and issue's relating to documentation
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the project manager as set out in project communication and document control and site supervision quality procedures
• Maintaining document logs for correspondence, MRI, RFI, NCR, Drawings (Incoming & Outgoing)
• Understand and manage client EDMS system

• Ensure that all the relevant project documentation are registered / maintained in the electronic Document Management System (EDMS)
• Ensuring all management system documentation is the current version and easily accessible
• Liaise with procurement and commercial team, client and sub-contractors effectively and resolve problems and issue's relating to documentation
• Maintaining a register of all incoming and outgoing mail, stamping and recording of mail before circulating for distribution to the project manager as set out in project communication and document control and site supervision quality procedures
• Maintaining document logs for correspondence, MRI, RFI, NCR, Drawings (Incoming & Outgoing)
• Understand and manage client EDMS system
• Archiving/Scanning/printing - Renaming, Recording and filing incoming hard copies of documents and drawings (Internal and external)
• Assist in the preparation of the minutes of meetings with the project managers and head of department
• Assist with the general project administration
• Assist in preparing a 'Mockup' for operations manuals (e.g., develops the index, binders, dividers, etc., and ensures timely printing and assembly)

• Data entry & Back-office works
• Quality check and processing customers data in system