JENNIFER IDALANI

Office Management

Vendor management, Travel dashboard, Admin Induction, Plant service management, Booking of training and auditorium room, Employee Fitness management, Employee Safety management, AMC services. Arrangement of monthly and yearly event

Travel Management

Initiating of visa, booking hotel, flight tickets, cab for employees and keeping the records of all travel and expenses.

New Joiner

Joining kit assets arrangement sending it via courier, ID card SEZ (Special Economic Zone) card processing and with all the new joiner formalities

Housekeeping & Security

Staffing, Processing of stock, Office hygiene, Security management, Upgrade of office assets, Attendance of both department

HR Dept

Arrangement of monthly CSR activities and small event, Trophies and vouchers, birthday, and anniversary celebration

Finance Dept

Invoice processing with all SEZ (Special Economic Zone) compliances, Purchase order to be made according to the agreement

• Meeting arrangements & Follow up on day-to-day bases and work support to the Director -Maintaining the necessary records and company documents and preparation of the document if required -Set up of meetings and appointments.
• Even organizing of conference at the venue and hospitality.
• Communicating and replying on the meeting mails on behalf of Director.
• Travel plan, arrangement of Invitation letter, visa, hotel, bookings flight tickets, cab, and keeping the records of all travel and expenses.

• Handling reception work with all the floor maintenances.
• Handling housekeeping and security staff with shift and attendance.
• Processing of invoice in software system according to the purchase order.
• Arrangement of higher management conference and working lunch if requires.
• Internal and External training arrangement.
• Event arrangement quarterly.
• CSR activity and small monthly activity.
• Purchasing of housekeeping, stationery, and tea/coffee material.
• BCP records of material.

• Handling front office & all reception duties.
• Keeping reception neat and clean.
• Attending Calls (Incoming & Outgoing).
• Handling courier incoming & outgoing and maintain records day to day bases.
• Booking of meeting room daily and board room, conference room.
• Checking of medicine every month and to order the stock.
• Providing of temporary access card to employees and keeping records.
• Checking of bills of all the vendors maintaining the excel sheet.
• Distribution of cheque to all the vendors.
• Records of employee’s data joiner and leavers and keeping it update every month.
• Assets material inward & outward records (Making of gate pass).
• Monthly celebration of employee birthday.
• Records of stationery, housekeeping, pantry material monthly and Ordering of the monthly stock of stationery and housekeeping.
• Guest house assets records, Guest check in and check out details, feedback records of the service.
• Food menu update on weekly.
• Cab services pick and drop records for local area and out of station.