Jessica Tangri
Executive Assistant to CEO
Mumbai
Summary
Executive Assistant skilled at offering high-level administrative support to senior-level staff. Expert in travel management, expense tracking and schedule coordination. Expertly assists executive team using exceptional communication and organizational skills.
Overview
13
13
years of professional experience
3
3
Languages
Work History
Executive Assistant to the Chief Executive Officer
Burson Group India
05.2017 - Current
- Managing complex calendar scheduling with focus on proper allocation of executive availability.
- Preparing meeting agendas and briefing papers for members and executive team.
- Responding to emails and other correspondence to facilitate communication and enhance business processes.
- Organizing and coordinating conferences and monthly meetings.
- Processing travel expenses and reimbursements for executive team and senior management group.
- Contributing to smooth business operations by planning and organizing meetings and conferences.
- Screening calls and emails and initiated actions to respond or direct messages for managers.
- Optimizing scheduling efficiency by coordinating meetings, appointments, and travel arrangements for the CEO.
- Coordinating travel arrangements by booking airfare, hotel, and ground transportation.
- Facilitating smooth operations within the executive office by overseeing daily tasks and assignments.
- Maintaining confidentiality by handling sensitive information with discretion and professionalism.
- Increasing meeting effectiveness with detailed preparation of agendas, materials, and minutes.
- Managing complex projects to successful completion, ensuring timely delivery of results to the CEO.
- Ensuring timely completion of action items by tracking progress and following up on delegated tasks from the CEO.
- Managing executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Updating and maintaining databases and records.
- Managing mail and both incoming and outgoing correspondence, mail, email and faxes.
- Taking notes and dictation at meetings.
- Handling logistics, catering, agendas and travel arrangements for meeting and event planning for CEO.
- Greeting arriving visitors.
- Organizing logistics and materials for each meeting and took detailed notes for later dissemination to key stakeholders.
- Coordinating with finance for closing P.Os and other invoices.
- Fill in Timesheets.
- Coordinating with other Senior Level Personnel in the organization at various geographical locations.
- Handling the safekeeping of confidential documents & Agreements.
- Office relocation & New office set up.
- On-boarding for the new hire - Seating arrangement, IT solutions etc.
- Leave maintenance / Employee record management / Induction etc.
- Updating client SQI’s on a regular basis for all Practices/functions.
Executive Assistant to the Managing Director
Vertex Motion Pictures Pvt. Ltd.
04.2013 - 01.2017
- Optimized time management for the Managing Director by handling day-to-day tasks such as calendar management, phone calls, and email correspondence.
- Provided administrative support to the Managing Director.
- Streamlined communication flow by managing correspondence and scheduling for the Managing Director.
- Coordinated logistics for meetings, ensuring a seamless experience for all attendees.
- Maintained an organized digital filing system that allowed easy access to critical documents while adhering to document retention policies.
- Created a welcoming environment for visitors by managing reception duties professionally.
- Enhanced office efficiency through meticulous organization and prioritization of tasks.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and initiated actions to respond or direct messages for Managing Director.
- Updated and maintained confidential databases and records.
- Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
- Office relocation & New office set up.
- Library maintenance (maintained with the list of all the hard drive and DVD of all the shows).
Jr. Executive Assistant to BOD
Talati & Panthaky Associated Pvt. Ltd.
02.2012 - 11.2012
- Calendar Management - (meeting invites / blocking time / etc).
- Travel Management - visa, flights, hotel, insurance, ground logistic, forex, foreign delegates, colleagues & clients.
- Expense Management - office expense claim /travel expenses/reimbursement.
- Vendor Management -(AMC/Negotiation/Payment/Invoicing).
- MOM - Took Minutes of the Meeting and circulated accordingly.
- Office admin - Handled complete office administration.
- Coordinated with other Senior Level Personnel in the organization.
- Handled the safekeeping of confidential documents & Agreements (co-ordinate till it is fully executed).
- Processed travel expenses and reimbursements for executive team and senior management group.
- Answered high volume of phone calls and email inquiries.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
Education
Diploma -
Davar's College of Commerce
Mumbai, India 04.2001 -
Skills
- Office administration
- Meeting planning
- Executive support
- Time management
- Expense & Invoice management
- Calendar Management
- Database management
- Business correspondence
- Mail management
- Document preparation
- Travel administration
Accomplishments
- Awarded Certificate of Merit /Circle of Excellence for exceeding expectations on performance and service quality for the year 2017-18 at Genesis Burson Group
- Awarded Outstanding Individual Office Support Staff at the BCW APAC Moving People Awards for the year 2021 t Genesis Burson Group.
Timeline
Executive Assistant to the Chief Executive Officer
Burson Group India
05.2017 - Current
Executive Assistant to the Managing Director
Vertex Motion Pictures Pvt. Ltd.
04.2013 - 01.2017
Jr. Executive Assistant to BOD
Talati & Panthaky Associated Pvt. Ltd.
02.2012 - 11.2012
Diploma -
Davar's College of Commerce
04.2001 -
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