Jigar Chauhan
Event Manager
AHMEDABAD,GUJARAT
Summary
Professional Wedding Planner with expert knowledge of wedding industry to plan every event from engagement to honeymoon. Leverages established relationships with reputable suppliers to negotiate discounts, deals and upgrades and acts as neutral and objective professional to reduce stress and pressure for couple. Offers inspiration, advice and support while planning seamless string of events to result in exceptional celebration with family and friends.
Independent Event planner offering more than 10 years of expertise in planning events such as weddings, sweet sixteens, bar and bat mitzvahs and quinceaneras. Accomplished in managing event planning activities from start to finish while fully incorporate clients' special requests and maintaining budgets. Committed to achieving goals and surpassing client expectations.
Overview
10
10
years of professional experience
6
6
years of post-secondary education
3
3
Languages
Work History
Business Development
Shree Events
Ahmedabad, Gujarat
08.2011 - Current
- Grew business from ground up, including developing business plans, hiring all staff and obtaining initial investments.
- Devised, deployed and monitored processes to boost long-term business success and increase profit levels.
- Formulated business plan to launch company services .
- Applied performance data to evaluate and improve operations, target current business conditions and forecast needs.
- Developed and managed relationships with vendors and suppliers.
- Surpassed revenue objectives year over year through strategic promotional plans.
- Evaluated suppliers by assessing quality, timeliness and compliance of deliveries to maintain tight cost controls and maximize business operational efficiency.
Corporate Events
Shree Events
Ahmedabad, Gujarat
08.2011 - Current
- Managed administrative logistics of events planning, including contract signing, fee collection, event booking and event promotions.
- Coordinated florists, photographers, videographers, musicians, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events.
- Solicited feedback from clients to assess event success and uncover opportunities for improvement.
- Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
- Delivered smooth training execution by coordinating seminar functions, including site selection, scheduling, marketing, reservations, materials, event management and follow-up.
- Streamlined event efficiencies by accurately coordinating and managing customer itineraries.
- Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
- Supervised onsite teams, including caterers, audio-visual technicians, and facility management team.
- Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and rehearsal and day of event coordination.
- Led vendor negotiations to obtain cost-effective services and products.
- Enhanced client satisfaction ratings by scheduling on-site service requests, managing show logistics and booth functionality needs to meet demands.
- Managed event logistics and operations, including support staff, vendor services and volunteers.
- Accurately calculated and processed expenses during and after events.
- Liaised with marketing and PR colleagues to promote special events in social calendars.
- Executed on-time and under-budget project management on complex issues for corporates.
- Coordinated schedules and timelines for all events.
- Selected and ordered décor and event materials.
- Organized, coordinated and deployed events while focusing on delivering superior customer service.
- Organized, coordinated and deployed events while focusing on delivering superior customer service.
Wedding Planner
Shree Events
Ahmedabad, Gujarat
08.2011 - Current
- Negotiated prices with suppliers, inspected venues and selected vendors to meet couple expectations.
- Conducted initial consultation with clients to discuss wedding details, venue options and other logistics to understand vision and budget.
- Compiled contracts for vendors and clients prior to starting work to meet legal, health and safety obligations.
- Directed pace of wedding and reception through multitasking and liaising with vendors to carry out event as planned with little or no deviations.
- Created and designed tailor-made wedding plans to maximize client budget, keep client happy and cultivate referrals.
- Fulfilled contractual obligations, including communications, vendor coordination, schedule creation, budget administration and rehearsal and day of event coordination.
- Supervised onsite teams, including decorator,caterers, audio-visual technicians, event managers, florist, choreographer,artist managers celebrity managers and facility management team.
- Coordinated florists, photographers, videographers, musicians, officiants and ceremony participants during rehearsals and pre-ceremony, ceremony and reception events.
- Attended bridal industry events to promote services and build relationships with prospective vendors.
- Assisted with wedding set up and decoration.
- Assisted in scheduling bands, caterers and photographers.
- Used critical thinking to break down problems, evaluate solutions and make decisions.
- Used coordination and planning skills to achieve results according to schedule.
- Supervision , co-ordination & execution of Hospitality management, logistic management, production management, artist management, celebrity management, technical management, back stage management, F & B & whole wedding planing.
- Used MS office and other software tools to create documents and other communications.
- Carried out day-day-day duties accurately and efficiently.
Education
Diploma IT - Information Technology
Government Polytechnic
Ahmedabad 05.2004 - 07.2008
Cabin Crew Course - Aviation & Hospitality Management
AHA
Ahmedabad 02.2009 - 07.2010
Skills
Meeting planning
Multitasking abilities
Business administration
Vendor and contract negotiations
Venue selection
Scheduling
Events logistics management
New Business Development
Hospitality management
Celebrity Management
Production Management
Event Management
Back Stage Management
Venue Recce
Dsstination Wedding
Business Management
Administration
Client relations
Vendor relationship management
Marketing and advertising
Vendor management
Branding
Contract negotiations
Team mentorship
Client meetings
Market Analysis
Time management
Budgeting
Staff Management
Timeline
Business Development
Shree Events
08.2011 - Current
Corporate Events
Shree Events
08.2011 - Current
Wedding Planner
Shree Events
08.2011 - Current
Cabin Crew Course - Aviation & Hospitality Management
AHA
02.2009 - 07.2010
Diploma IT - Information Technology
Government Polytechnic
05.2004 - 07.2008