JIMIT Kothari

Facility Operations & Maintenance:

• Oversee daily operations and maintenance of the facility, including building systems (HVAC, electrical, plumbing, etc.), ensuring they run efficiently and are properly maintained.
• Manage preventive maintenance programs, and coordinate emergency repairs to minimize downtime and disruptions.

Vendor and Contractor Management:

• Oversee the selection, negotiation, and management of external vendors and contractors for services such as cleaning, security, landscaping, and repairs.
  Maintain strong relationships with vendors to ensure high-quality service, compliance with contracts, and cost control.
  Monitor vendor performance, and ensure service-level agreements (SLAs) are met.
  

Budget & Financial Management:

• Develop and manage the facility’s operating budget, ensuring cost-effective solutions, and staying within budgetary limits.
• Track expenditures and identify areas for cost savings without compromising service quality.
• Monitor energy usage, and implement energy-saving initiatives to reduce operational costs.

Compliance and safety:

• Conduct regular safety inspections, audits, and drills, including emergency response procedures, and safety equipment inspections.

Maintain records of inspections, repairs, and maintenance for compliance purposes.

Travel, Hotel, Cab Booking Profile:

* Taking care of Hotel booking & Cab booking & Flight booking portfolio as well.

• Supervision of the meeting room, server room, canteen, and cafe area, and UPS room.
• Managing 20 office boys' attendance, uniforms, ID cards, access cards, payroll, and complaint-query solutions, etc.
• Responsible for the overall purchase of all items, and also ensuring smooth execution from PO generation to items onboard.
• Responsible for new joiner ID card, access card, and welcome kit.
• Responsible for event management of the company and the office decoration part as well.
• Responsible for Hotel booking, Cab booking, Flight booking
• Responsible for Audit & Compliance documents like GST & Shop establishment & Property tax, Professional tax

• Responsible for office infrastructure, such as workstations, meeting rooms, cabins, and the café.
• Negotiate contracts with vendors, ensuring competitive pricing, quality service, and compliance with terms.
• Monitor and evaluate vendor performance to ensure compliance with service level agreements (SLAs).
• Taking care of bidding and GBPA parts if the amount is greater than 25,000.
• Taking care of requisitions, purchase orders, GRNs, and the billing part.
• Taking Care of MIS data like electricity, Property tax, Hotel booking, Cab booking etc
• Taking care of event management and office decoration.