Summary
Overview
Work History
Education
Skills
Timeline
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Jinesh Bhavsar

Summary

Detail-oriented Event Coordinator with extensive experience in managing both large and small-scale events. Proven ability to build strong relationships with venue management, ensuring seamless execution and outstanding event experiences. Core competencies include logistical planning, stakeholder collaboration, and effective problem-solving. Committed to delivering high-quality results that exceed client expectations.

Overview

2023
2023
years of professional experience

Work History

Event Manager

freelance
Ahmedabad
09.2019 - 11.2022
  • Planned travel arrangements for speakers or VIPs attending the event.
  • Monitored event trends and competitor activities, adapting strategies to maintain competitive edge.
  • Coordinated with cross-functional teams to align event objectives with corporate branding and marketing strategies.
  • Chose facilities, inspected spaces and planned set up and execution to exceed client expectation.
  • Worked with professional and trade associations to create memorable and successful events.
  • Created detailed timelines for the execution of each event.
  • Coordinated and allocated equipment, supplies and staff for events.
  • Resolved any issues that arose during the course of an event in a timely manner.
  • Developed and implemented event plans, including budgets, venues, catering, décor, entertainment and special guests.
  • Designed and maintained spreadsheets documenting vendor, facility and guest information.

Event Coordinator

R.C Events
Ahmedabad
  • Resolved unexpected issues and emergencies during events, maintaining poise and ensuring participant satisfaction.
  • Provided on-site support during the day of the event including problem solving if necessary.
  • Assisted guests throughout the duration of an event by providing directions or answering questions about available amenities.
  • Supervised staff members responsible for registration desk setup and management during events.
  • Coordinated with internal teams to ensure timely delivery of products and services for events.
  • Managed on-site event staff and volunteers, providing training and supervision to ensure high levels of service.
  • Worked closely with audio visual technicians and other technical personnel in setting up equipment at the venue.

Event Assistant

Astute Events
Ahmedabad
  • Created detailed timelines and checklists to ensure smooth operation of events.
  • Greeted incoming guests, accepted payments, reviewed tickets, and directed to facility locations.
  • Managed registration tables, efficiently processing attendee check-ins and distributing materials.
  • Set up and packed up event equipment, leaving area clean and tidy.
  • Collaborated with security personnel to address any safety concerns or emergencies.
  • Monitored event progress to identify potential risks or issues that could arise.
  • Conducted pre-event briefings for volunteers and staff, ensuring clarity on roles and responsibilities.
  • Managed crowds and monitored safety during performances.
  • Monitored event activities to ensure compliance with safety regulations and venue policies.
  • Documented event proceedings through photos or notes for post-event reports.

Event Staff Member

JP Events
Ahmedabad
  • Documented event proceedings through photos or notes for post-event reports.
  • Distributed equipment and kept records of item status.
  • Refused admittance to unwelcome persons or persons without tickets or passes.
  • Managed inventory and sale of merchandise.
  • Recorded details of attendance or sales activities.
  • Managed multiple projects at once while meeting tight deadlines.

Education

BBA - Sports And Event Management

LJ INSTITUTE OF SPORTS AND EVENT MANAGEMENT
Ahmedabad
04-2019

Skills

  • Events logistics management
  • Guest management
  • Project management
  • Menu planning
  • Problem-solving
  • Decision-making
  • Staff management
  • Special events planning
  • Wedding trends proficiency

Timeline

Event Manager

freelance
09.2019 - 11.2022

Event Coordinator

R.C Events

Event Assistant

Astute Events

Event Staff Member

JP Events

BBA - Sports And Event Management

LJ INSTITUTE OF SPORTS AND EVENT MANAGEMENT

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Jinesh Bhavsar