Jitendra Yadav

MICE Department (Meetings, Incentives, Conferences & Exhibitions) - Finance

• Liaising with American Express Banks for dispute reconciliations and detecting accounts needing special scrutiny through detailed financial investigations.
• Conducting debt analysis, organizing and reconciling large datasets, processing payments, clearing invoices, and resolving discrepancies for accurate accounts.
• Reconciliation with all vendors for Management Fees & Bank Charges on monthly basis.
• Expenses provision on monthly basis.
• Solving all finance queries regarding payment.
• Co-ordinate with all Cipla Associate companies for Airfare ,Hotel & Car vendor payment & reconciliation
• Resolving internal Audit queries for all above expense
• New vendors documents scrutinies & approval in the system (Krypton) for Cipla Empl, Doctor & Associate
• Coordination with Airlines & Vendor for Airfare GST invoice for GST Return file with account team.
• Training and supporting junior team members on credit management processes, payment formats, and dispute resolution procedures.

Planning Report-

• Preparing planning report for conference on monthly, Quarterly, & Yearly basis. It will help us for better Planning & Coordinating with Therapy.

MIS Report -

MIS report for Airfare, Hotel & Car exp. On Monthly, Quarterly & Yearly basis.

• MIS report for Vendor on Monthly, Quarterly & Yearly
• It will help us for better Planning, better Pricing & better Cost Controlling.
• Also provide data as per requirement.

MICE Department - Event Team

• International conference for the Doctors – Sending Invitation mail & Coordinate with Doctors
• Arranging Registration, Visa, Flight & Hotel requirement as per Marketing department
• Also coordinating other things during international conference (Transit Stay, Airport Transfer etc.)

We arranged conference as per below countries in 2020.

• Dubai (UAE) - DD Conference - Qty 02 Doctors
• USA - AAOS Conference - Qty 01 Doctor
• UK - N & G Conference - Qty 01 Doctor
• Turkey - IMS Conference - Qty 01 Doctor
• South Korea - WOC Conference - Qty 50 Doctors

We arranged conference as per below countries in 2019.

• USA - ADA Conference - Qty 50 Doctors
• Japan - APACRS Conference - Qty 30 Doctors
• Dubai (UAE) - IVF & RM Conference - Qty 16 Doctors
• Indonesia - IMCAS Conference - Qty 04 Doctors
• USA - AACE Conference - Qty 03 Doctors
• Portugal - EAACI Conference - Qty 03 Doctors
• Ireland - Euro Pead Conference - Qty 03 Doctors
• Portugal - EAACI Conference - Qty 02 Doctors

We arranged conference as per below countries in 2018.

• Dubai(UAE) - Achiever Awards - Qty 650
• Cipla Empl, Taiwan -
• APSR Conference - Qty 64 Doctors,
• Thailand - APAS Conference - Qty 04 Doctors

Other Work -

• Airfare Vendor Citi statement on monthly basis
• Coordinate with all our accounts team for vendor payment on time
• Coordinate with all vendors for No Due Certificate on quarterly basis
• Resolving internal Audit queries for all above expense
• Airfare provision on monthly basic
• Prepare MIS cost report as per senior

Travel Team - Finance

• Checking Airfare, Hotels, Visa, Insurance & Currency invoices in details for payment
• Reconciliation with all vendors for Management Fees & Discount on monthly basis
• Disputed invoices reconciliation on monthly basis with all vendors
• Provision for Airfare, Hotels, Visa & Insurance on monthly basis
• Prepare all MIS expenses details on monthly, Quarterly & Annually basis
• Prepare MIS report as per senior
• Prepare of Executive Cost report on monthly basis
• Solving all finance queries regarding payment
• Co-ordination with account team for all vendor payment on time
• New vendor creation in the system
• Citi bank credit card details send to finance for payment (Airfare details)
• Co-ordinate with all Cipla associate companies for vendor payment & reconciliation
• Co-ordinate with all Cipla depot (India) Hotel payment with finance
• Resolving internal Audit queries for all above expense
• Co-ordinate with all vendors for No Due Certificate on quarterly basis

• Checking 3000 Travels (Airfare) & Hotels invoices in details for payment
• Reconciliation Management Fees & Discount on monthly basis with vendor
• Disputed invoices reconciliation on monthly basis with vendor
• Provision for Travels (Airfare) & Hotels on monthly basis
• Travels (Airfare) & Hotels payment on time
• Prepare for MIS for Top Level Management maintaining expenses details
• (Travel, Hotel & Other Expenses)

• Checking (Travel, Hotel & Other invoices in details
• Reconciliation Management Fees & Discount on monthly basis with vendor
• Disputed invoices reconciliation on monthly basis with vendor
• Provision for travel on monthly basis
• Monthly bank reconciliations in system as well as closures on the same
• Supporting the Account Payable team in monthly closing activities for Provisions
• Raising monthly Debit Notes on Inter - Companies
• Prepare for MIS for Top Level Management maintaining expenses details

Declarations: -

I do hereby affirm that the information in this document is accurate true to the best of my knowledge.

Jitendra Yadav

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