Jitendra Yadav

Travel Team (FIT) & MICE Department (Meetings, Incentives, Conferences & Exhibitions)- Finance 2013 To Till Date

• Checking and Verifying above 5,000 invoices for Airfare, Visa, Hotel & Car for payment on monthly.
• Disputed invoices reconciliation & Management Fees & Bank Charges Reconciliation with all vendors for on monthly basis.
• Co-ordinate with all Cipla Associate companies for vendor payment.
• Co-ordinate with all Cipla depot (India) for payment.
• Co-ordinate with all vendors for No Due Certificate.
• Amex Bank & Citi Bank credit card details send to finance for payment (Airfare details).
• Resolving internal Audit queries for all above expense
• New vendors creation checking documents & approval in the system (Krypton) for Cipla Empl, Doctor & Associate.
• Coordination with Airlines & Vendor for Airfare GST invoice for account team.

Planning Report-

• Preparing planning report for conference on monthly, Quarterly, & Yearly basis. It will help us for better Planning & Coordinating with Therapy.

MIS Report -

• MIS report for Airfare, Hotel & Car Exp Monthly, Quarterly & Yearly basis.
• It will help us for better Planning, better Pricing & better Cost Controlling.

MICE Department - Event Team

• International conference for the Doctors – Sending Invitation mail & Coordinate with Doctors.
• Arranging Registration, Visa, Flight & Hotel requirement as per Marketing department.
• Also coordinating other things during international conference (Transit Stay, Airport Transfer etc.)

We arranged conference as per below countries

Dubai (UAE), USA, UK, Turkey, South Korea, Japan, Indonesia, Portugal, Ireland, Taiwan, Thailand.

• Checking 3000 Travels (Airfare) & Hotels invoices in details for payment
• Reconciliation Management Fees & Discount on monthly basis with vendor
• Disputed invoices reconciliation on monthly basis with vendor
• Provision for Travels (Airfare) & Hotels on monthly basis
• Travels (Airfare) & Hotels payment on time
• Prepare for MIS for Top Level Management maintaining expenses details
• (Travel, Hotel & Other Expenses)

• Checking (Travel, Hotel & Other invoices in details
• Reconciliation Management Fees & Discount on monthly basis with vendor
• Disputed invoices reconciliation on monthly basis with vendor
• Provision for travel on monthly basis
• Monthly bank reconciliations in system as well as closures on the same
• Supporting the Account Payable team in monthly closing activities for Provisions
• Raising monthly Debit Notes on Inter - Companies
• Prepare for MIS for Top Level Management maintaining expenses details