Summary
Overview
Work History
Education
Skills
Websites
Hobbies and Interests
Disclaimer
Awards
Languages
Timeline
Generic
Joshia Diana

Joshia Diana

Bangalore

Summary

Dynamic and senior executive administrator with over 8 years of progressive experience supporting top leaders in strategic planning, organization, and agenda management aligned with corporate objectives. Committed to delivering service excellence, ensuring client satisfaction, and fostering team collaboration. Possesses strong problem-solving abilities, a willingness to learn, and excellent communication skills. Poised to contribute to team success and achieve positive results. Ready to tackle new challenges and advance organizational objectives with dedication and enthusiasm.

Overview

9
9
years of professional experience

Work History

Senior Executive Coordinator

The Karighars
Bengaluru
11.2023 - Current
  • Set up meeting and event logistics for senior management and updated calendars.
  • Leveraged word processing software to create proposals, letters and memos.
  • Screened phone calls for executives to instantly identify priority clients and filter out spam calls.
  • Facilitated board meeting agendas and distributed support materials in advance for successful sessions.
  • Handled confidential information with discretion and integrity.
  • Reviewed incoming reports, applications and memos to determine workplace priorities.
  • Maintained company confidence and protected business operations by keeping sensitive information confidential.
  • Coordinated meeting and work schedules for staff teams and executive
  • Demonstrated strong problem-solving skills, resolving issues efficiently and effectively.
  • Collaborated closely with team members to achieve project objectives and meet deadlines.
  • Worked successfully with diverse group of coworkers to accomplish goals and address issues related to our products and services.
  • Maintained updated knowledge through continuing education and advanced training.
  • Issued work schedules, duty assignments and deadlines for office or administrative staff.
  • Monitored project progress and provided updates to stakeholders.
  • Analyzed financial activities of department to share budgetary input with managers.
  • Managed day-to-day operations of the department including scheduling tasks and assigning duties.
  • Implemented departmental policies and standards in conjunction with management to streamline internal processes.
  • Trained employees on best practices and protocols while managing teams to maintain optimal productivity.

Senior Executive Assistant

Adecco Groups, Google
Bangalore
06.2022 - 10.2023
  • Ensuring compliance with hiring regulations and maintaining confidentiality regarding candidate information
  • Organizing and maintaining the executive's schedule, including meetings, appointments, and travel arrangements
  • Acting as a liaison between the executive and internal/external stakeholders, managing emails, calls, and correspondence
  • Planning and booking travel, including flights, accommodations, and itineraries
  • Assisting with special projects, including research, data analysis, and preparation of reports and presentations
  • Handling sensitive information with discretion and maintaining confidentiality
  • Overseeing office supplies, equipment, and facilities management, ensuring a well-functioning work environment
  • Managing budgets, tracking expenses, and preparing financial reports
  • Cultivating relationships with clients, vendors, and other stakeholders
  • Performing general administrative tasks, such as filing, data entry, and document preparation
  • Scheduling interviews, coordinating with candidates, and managing communication between hiring managers and candidates
  • Maintaining and updating applicant tracking systems (ATS) and candidate databases
  • Assisting in preparing interview materials, including questions, candidate profiles, and feedback forms
  • Facilitating the onboarding process for new hires, including scheduling orientation sessions and preparing onboarding materials
  • Serving as a liaison between executives, HR teams, and candidates, ensuring clear and timely communication
  • Organizing recruitment meetings and strategy sessions, including preparing agendas and taking meeting minutes
  • Tracking recruitment metrics and preparing reports to assist

Executive Assistant

FIRST STEP INFOSOLUTION PVT LTD
Bangalore
08.2018 - 06.2022
  • Serve as a liaison between the CEO, staff and the client
  • This includes receiving and screening the CEO's phone calls and visitors, answering a variety of questions with tact and diplomacy, taking messages, and directing calls appropriately for resolution
  • Coordinate work with other staff as needed; play a key role in the coordination of staff efforts both within and outside the department
  • Maintain the CEO's calendar, including scheduling meetings, appointments, speaking engagements, and travel (may include domestic and international) arrangements
  • Exercise discretion in committing time and evaluating needs
  • Assist in PMO activities and processes including project planning, intake, prioritization, initiation, execution, and training; as well as in fostering collaboration of end-users and key stakeholders
  • Pre-screened resumes prior to sending to corporate hiring managers for consideration
  • Worked alongside global business leader to deploy new training strategies
  • Improved organizational filing systems for confidential employee records, resulting in improved accessibility and efficiency
  • Coordinate complex scheduling and calendar management, as well as content and flow of information to senior executives
  • Manage senior executives' travel logistics and activities, including accommodations, transportation, and meals
  • Provide administrative and office support, such as typing, dictation, spreadsheet creation, faxing, and maintenance of filing system and contacts database
  • Maintain professionalism and strict confidentiality with all materials
  • Organize team communications and plan events, both internal and off-site

Consultant

Mphasis
Bangalore
07.2016 - 08.2018
  • Planning and coordinating recruitment events, such as job fairs or campus recruiting initiatives
  • Assisting in refining recruitment processes and implementing best practices

Education

BBA - Business Management

Jain Online
Bengaluru, India

2nd PUC - Commerce

Sacred Heart PU College
Bengaluru, India

SSLC - Commerce

St Anne's Girls High School
Bangalore, India

Skills

  • Recruitment
  • Project management
  • Data analysis
  • Confidentiality management
  • Budget management
  • Decision-making
  • Multitasking
  • Administrative support
  • Problem resolution
  • Training and development
  • Management consultation
  • IT
  • Talent Management
  • HR Operations
  • Campus Hiring
  • ATS (Zoho Recruit, Zappyhire, Bullhorn, LinkedIn, Indeed, Zip Recruiter, Career Builder etc)

Hobbies and Interests

  • Reading Books
  • Social Media
  • Travelling
  • Baking

Disclaimer

I declare that the information presented in this resume is true and accurate to the best of my knowledge. I assure you that my experience, skills, and qualifications meet the requirements of the job and I am committed to making a positive contribution to your organization.

Awards

Best Employee, Mphasis

Languages

  • English
  • Kannada
  • Hindi
  • Tamil

Timeline

Senior Executive Coordinator

The Karighars
11.2023 - Current

Senior Executive Assistant

Adecco Groups, Google
06.2022 - 10.2023

Executive Assistant

FIRST STEP INFOSOLUTION PVT LTD
08.2018 - 06.2022

Consultant

Mphasis
07.2016 - 08.2018

BBA - Business Management

Jain Online

2nd PUC - Commerce

Sacred Heart PU College

SSLC - Commerce

St Anne's Girls High School

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Joshia Diana