Joyta Das
Executive Assistant
Guwahati
Summary
Dedicated with excellent experience in industry of Executive Assistant cum Team Reporting Manager.
Maintains professional appearance and demeanor and expertly completes assigned tasks with focus on quality. Dependable and quick-learning team player with effective communication and organization skills. Proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes.
Overview
7
7
years of professional experience
Work History
Executive Assistant to the Managing Director
Bimal Auto Agency
Guwahati
05.2023 - Current
- Maintained an organized digital filing system that allowed easy access to critical documents while adhering to document retention policies.
- Managed travel arrangements, anticipating needs and addressing potential issues proactively to ensure smooth trips for the Managing Director.
- Enhanced office efficiency through meticulous organization and prioritization of tasks.
- Assisted in decision-making processes by preparing comprehensive research reports on various topics.
- Optimized time management for the Managing Director by handling day-to-day tasks such as calendar management, phone calls, and email correspondence.
- Improved workflow efficiency by developing standardized operating procedures and training materials for new hires.
- Organized special events and conferences, coordinating logistics from venue selection to attendee registration with great attention to detail.
- Facilitated the resolution of complex issues by acting as a liaison between the Managing Director and staff members or external partners.
- Enhanced team collaboration by scheduling and preparing for staff meetings, ensuring all necessary resources were available.
- Streamlined communication flow by managing correspondence and scheduling for the Managing Director.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Filed paperwork and organized computer-based information.
- Updated and maintained confidential databases and records.
- Worked with senior management to initiate new projects and assist in various processes.
Executive Assistant to the Director
Curiousmind Consulting
Guwahati
12.2020 - 04.2023
- Maintained strict confidentiality while handling sensitive information, safeguarding company data and privacy concerns.
- Streamlined office operations for increased efficiency through the implementation of new filing systems and procedures.
- Developed presentations for the director using advanced PowerPoint skills, resulting in visually engaging content that conveyed key messages effectively.
- Enhanced director''s productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Served as gatekeeper for incoming communications, prioritizing messages and ensuring prompt responses from the director.
- Conducted research on industry trends to provide valuable insights for the director''s strategic planning initiatives.
- Mentored junior staff members in administrative best practices to foster their professional growth within the organization.
- Assisted in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department.
- Facilitated smooth project management by coordinating tasks among team members and monitoring progress towards deadlines.
- Provided support during board meetings by preparing agendas, taking minutes, and distributing follow-up materials to attendees.
- Contributed ideas during strategy sessions which led to improvements in overall efficiency of departmental processes.
- Coordinated travel arrangements to ensure timely arrivals and seamless experiences for the director during business trips.
- Organized high-profile events, ensuring successful execution and positive feedback from attendees.
- Prepared comprehensive reports on departmental metrics, enabling informed decision-making by the director.
- Handled escalated issues with professionalism and diplomacy, resolving conflicts swiftly while maintaining strong working relationships with all parties involved.
- Managed a diverse array of administrative tasks to enable the director to focus on higher-level responsibilities.
- Maintained an organized and up-to-date database of contacts, ensuring easy access to critical information for the director.
- Assisted in budget management, tracking expenses to maintain fiscal responsibility within the department.
- Updated spreadsheets and databases to track, analyze, and report on performance and sales data.
- Handled confidential and sensitive information with discretion and tact.
- Organized and coordinated conferences and monthly meetings.
- Answered high volume of phone calls and email inquiries.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Screened calls and emails and initiated actions to respond or direct messages for managers.
- Facilitated training and onboarding for incoming office staff.
- Filed paperwork and organized computer-based information.
- Created and managed office systems to efficiently deal with documentation.
- Worked with senior management to initiate new projects and assist in various processes.
- Took notes and dictation at meetings.
- Promoted team productivity by keeping supplies organized and well-stocked.
- Led staff and vendors in providing high level of service for owner and guests.
Executive Assistant to the Director
Sidvin Realty
Guwahati
11.2019 - 05.2020
- Developed presentations for the director using advanced PowerPoint skills, resulting in visually engaging content that conveyed key messages effectively.
- Enhanced director''s productivity by managing calendars, scheduling appointments, and organizing meeting materials.
- Conducted research on industry trends to provide valuable insights for the director''s strategic planning initiatives.
- Mentored junior staff members in administrative best practices to foster their professional growth within the organization.
- Assisted in onboarding new team members by providing training materials and support, ensuring a smooth integration into the department.
- Contributed ideas during strategy sessions which led to improvements in overall efficiency of departmental processes.
- Organized high-profile events, ensuring successful execution and positive feedback from attendees.
- Maintained an organized and up-to-date database of contacts, ensuring easy access to critical information for the director.
- Handled confidential and sensitive information with discretion and tact.
- Answered high volume of phone calls and email inquiries.
Coordinating Manager
Novotel
Guwahati, India
11.2017 - 12.2018
- Streamlined operations by implementing efficient project management systems and communication channels.
- Negotiated favorable contract terms with vendors to secure competitive pricing while maintaining quality standards.
- Enhanced team productivity by providing guidance, mentorship, and constructive feedback to staff members.
- Managed cross-functional teams for successful project completion, ensuring timely delivery and high-quality results.
- Championed diversity initiatives within the workplace by fostering an inclusive environment and ensuring equal opportunities for all staff members.
- Collaborated with various departments for seamless integration of projects, ensuring smooth transitions between stages and reducing bottlenecks.
- Evaluated employee performance regularly to identify areas of improvement and provide targeted support for professional development opportunities.
- Established strong partnerships with external stakeholders including clients, vendors, and regulatory agencies for successful project outcomes.
- Reduced operating costs by identifying inefficiencies and implementing cost-saving measures within department processes.
- Promoted a culture of continuous improvement by encouraging open communication channels among team members for sharing ideas and best practices.
- Established team priorities, maintained schedules and monitored performance.
- Evaluated employee performance and conveyed constructive feedback to improve skills.
- Recruited, interviewed and hired employees and implemented mentoring program to promote positive feedback and engagement.
- Established performance goals for employees and provided feedback on methods for reaching those milestones.
Education
Bachelor of Arts -
Pragjyotish
Guwahati 04.2001 -
No Degree - Mass Communication
Assam School Of Journalism
Guwahati, India 04.2001 -
Skills
Office Administration
Document Preparation
Meeting planning
Travel Arrangements
Presentation Development
Information confidentiality
Schedule & calendar planning
Office Management
Social media knowledge
Staff Management
Task Delegation
Scheduling
Appointment Setting
Microsoft Office
Time Management
Team Leadership
Excellent Communication
Decision-Making
Meeting Agenda Preparation
Accomplishments
· Awarded With employee of the month for the month of February ‘2018’
· Awarded with Pre-opening Achievement certification
· Recognized for completion of Heartist training
· Recognition for participating in every activity held at the Hotel
Languages
Bengali
English
Hindi
Assamese
Timeline
Executive Assistant to the Managing Director
Bimal Auto Agency
05.2023 - Current
Executive Assistant to the Director
Curiousmind Consulting
12.2020 - 04.2023
Executive Assistant to the Director
Sidvin Realty
11.2019 - 05.2020
Coordinating Manager
Novotel
11.2017 - 12.2018
Bachelor of Arts -
Pragjyotish
04.2001 -
No Degree - Mass Communication
Assam School Of Journalism
04.2001 -