Julie Vick
Kouts
Summary
Detail-oriented administrative professional with over 30 years of office experience. Proven expertise in scheduling, travel organization, and data management. Committed to enhancing operational efficiency and supporting team success through effective communication and meticulous planning.
Overview
17
17
years of professional experience
1
1
Certification
Work History
Administrative Assistant - Athletics
Valparaiso University
Valparaiso, IN
10.2015 - Current
- Manage and maintain men's basketball team and coaches' calendars, scheduling appointments, meetings, and travel arrangements
- Organize complex travel itineraries for coaches, including flights, accommodations, and transportation arrangements, ensuring smooth logistics throughout the trip
- Manage expense reports for coaches by accurately tracking receipts, reconciling expenses, and submitting reimbursement requests in a timely manner
- Demonstrate proficiency in using various software applications (Microsoft Office Suite, Google Workspace) to create documents, spreadsheets, presentations, and reports efficiently and accurately
- Developed training manuals and guides for administrative procedures to enhance consistency across Athletics department
Extra-Curricular Accounts Treasurer
Kouts Schools
Kouts, IN
06.2009 - 10.2015
- Collected, safeguarded, and disbursed extra-curricular funds, ensuring proper financial management
- Managed accounts payable and receivable processes, ensuring accurate and timely recording of financial transactions
- Conducted monthly bank reconciliations to ensure accuracy of financial records
- Maintained general ledger entries for all extra-curricular account transactions in accordance with accounting principles
Education
Bachelor of Science - Social Work
Valparaiso University
Valparaiso, IN05-2025
Skills
- Executive support
- Office administration
- Scheduling and calendar management
- Travel organization
- Data management
- Expense management
- Document and spreadsheet management
- Office productivity tools
- Effective communication
- Project coordination
Certification
Mental Health First Aid Certification - August 2024
Timeline
Administrative Assistant - Athletics
Valparaiso University
10.2015 - Current
Extra-Curricular Accounts Treasurer
Kouts Schools
06.2009 - 10.2015
Bachelor of Science - Social Work
Valparaiso University