Jyoti Khemka

Project Coordinator

Capex Construction & Engineering Pvt. Ltd.

Key Responsibilities:

* Prepared and managed Quotations, Purchase Orders (POs), Challans, Gate Passes, Invoices, Running Bills, and Client Bills.

* Coordinated site material requirements with project teams and ensured timely procurement of materials.

* Managed material dispatch, tracked deliveries, and ensured timely availability of materials at project sites.

* Prepared Annexures, project-related documentation, and billing records with accuracy.

* Coordinated with vendors and suppliers for procurement, order processing, and delivery follow-ups.

* Managed project-wise documentation and maintained project files in an organized manner.

* Coordinated with site engineers, supervisors, and labour teams to ensure smooth project execution.

* Assisted in hiring staff and labour as per project requirements and coordinated manpower deployment.

* Maintained regular communication with clients, vendors, and internal teams for seamless project coordination.

* Followed up on client payments, vendor payments, and project billing documentation.

* Monitored project progress and ensured timely completion of administrative and coordination activities.

* Generated reports and maintained records using MS Excel & MS Word

• Back office work
• Client queries
• Documents related work
• Correspondence by mail and courier
• Billing and vendor work
• Attendance & HR related work

• Handling PINGA SOLUTION Software (Generating Demands, Invoice, Receipt and New Application Entry, Back Entry) customer database.
• Keeping track on Generating Demands and Reminders to customers accordingly the Payment Plan.
• Reply to customers' queries and complaints via letters, phone and emails.
• Processing of Booking Forms & All post sale Activities like- Preparing Allotment, Builder Buyer Agreement, Coordinating with Bank for loan purpose i.e (PTM, TPA, NOC), Preparing Debit Note and Credit Note Receipts etc.
• Taking Transfers and Keeping records.
• Coordinating with all the departments.
• Keeping the customers update about the construction status and changes.
• Verification/Calculation on Delayed Interest & Early payment rebate on customers payments.
• Keeping Track on collection done and regular follow up for the dues.
• Prepare MIS reports Daily/weekly/monthly to HOD.

• Handling a team for sales and tale sales for new business from corporate. Directly handling Major clients of Corporate sectors.
• Follow's with the Clients for reference business from their relatives or friend circle. Responsible for all the queries of the client and site visit management of clients by v team members or by self.
• Managing Site visits, Payment collections, Loan processing formalities, Mailers to the client and Registry formality of the property purchased by client.
• HABITECH INFRASTRUCTURE LTD. - It's a building construction company in Noida. They deal in Flats, studio, high-rise building and commercial.

• Supervise and manage all day to day client activities.
• Provides customer support of up to managing director and other team member as necessary.
• Fully handling client issue and resolution.
• Customer management & office activities.
• Updating client list.
• Customer support with external agencies and client.
• Handling software ERP.