Jyotirmoy Ghosh

Hiring Support: Timely hiring of associates and ensure targeted hiring is achieved to maintain business continuity.

Implement Associate HRMS & Process Improvement: Ensure seamlessly digitalized of associate master alongwith life cycle process and remove all manual processes. Identify gaps in associate management processes and suggest improvements and support automation and digitization initiatives.

Third-Party Associate Lifecycle Management: Coordinate onboarding and offboarding processes for third-party associates. Maintain accurate associate records and documentation.

Vendor Coordination: Liaise with manpower vendors for associate hiring, documentation, and compliance. Monitor vendor performance and adherence to SLAs.

Compliance & Audit: Ensure all associates comply with statutory and company policies (PF, ESI, labour laws). Support internal and external audits by providing necessary documentation.

Payroll Support: Coordinate with agencies to ensure timely and accurate salary disbursement.

Employee Engagement & Grievance Handling: Act as the first point of contact for associate grievances. Support engagement initiatives and feedback mechanisms.

MIS & Reporting: Prepare and maintain regular reports on associate headcount, attrition, and compliance. Analyze data to identify trends and support decision-making, associate performance analysis, annually BRSR report preparation, agencies performance report etc.

Invoice Processing: All agencies monthly salary and reimbursement invoices are processed for seamlessly disbursement of associate salary and reimbursement.

Additional Responsibilities:

Support to Berger Paints India Limited sister organization Berger Rock Paints Private Limited as HRBP role.

Job Details:
Executed comprehensive HR support for hiring and employee lifecycle activities for Onroll employee and offrole associate.

Coordinated payroll input submission for efficient payroll processing.

Managed performance appraisal process to drive employee engagement and growth. Maintained accurate leave records to monitor attendance effectively.

Resolved employee grievances, fostering a supportive workplace culture.

• Facilitated resolution of HRMS module issues through collaborative discussions.
• Guaranteed accuracy of employment changes in HRMS across various categories.
• Ensured compliance with HR database interface standards and seamless integrations.
• Trained support staff to ensure efficient backup processes in technical operations.
• Systematically maintained HRMS portal documentation for various letter types.
• Compiled performance management lists and rating data files for comprehensive review processes.
• Produced monthly HR dashboard reports and addressed ad-hoc reporting requests as needed.
• Developed processes related to new position creation, onboarding, and employee transitions.

• Company Overview: under payroll of Randstad India Private Limited
• Implemented Darwinbox HRMS with Core, Leave, Transfer, Separation, Confirmation, and Onboarding modules.
• Collaborated within Randstad India's Human Resources department for enhanced operational efficiency.
• Reported directly to Senior Manager of Compensation, Benefits, and HR System at Head Office.

• Company Overview: under payroll of Randstad India Private Limited
• A. Payroll
• Prepare the Payroll calendar and share with payroll vendor for finalize the payroll timing.
• Assist in timely and accurate disbursement of employee Payroll and reimbursements monthly.
• Prepare the payroll inputs for Unionized & Management employees and send to payroll vendor for processing.
• Ensure that all the Employee loans / advance recovery, statutory compliances are considered against the Payroll processed.
• Assist in preparing all MIS on payroll on timely and accurate manner.
• Prepare Final settlement input for left employees and ensure timely disbursement of the same.
• B. Leave Management
• Updating various kind of leaves of employees as per requirement.
• Calculation of late attendance deduction from employee leave balance as per requirement.
• Yearly leave data preparing, checking and sending to IS for updating in eLeave portal.
• C. Annual Appraisal - PMS & ECM
• Downloading PMS report from SAP-HR & sharing status with Functional Heads.
• Preparing Provisional Rating file for sharing with Functional Heads.
• Consolidation of provisional rating in Master file for ECM.
• Preparing ECM file.
• Download the ECM report from SAP-HR & checking with master file.
• Preparing input of salary increment data for updating SAP-HR.
• Checking of Revision Letters with ECM data.
• Filing of Letters in Personal files of employees
• D. Hiring in SAP-HR
• Checking and matching data with the candidates’ documents, provided by TM Team.
• Updating data related to Organizational Information in NEIS form.
• Sending hiring request to IBM Team for input as new employee in SAP-HR
• On receipt of hiring details from IBM team, checking of correctness of data’s SAP-HR.
• E. Termination in SAP-HR and Full & Final Settlement Processing
• Preparing the Termination request form and send to IBM for termination.
• Sending the Post Confidential Agreement and Exit Interview Form to all resigned employee and follow-up with them.
• Co-ordinate with employee Co-Operative Society for settlement of loan taken by any resigned employee.
• Preparing Resignation Acceptance letter and sending to ex-employee after all clearance is done.
• Preparing the Full and Final settlement file and upload in Excelity portal.
• Preparing the Reliving and Experience letter & sending to ex-employee after payout.
• F. Confirmation & Probation of Employee in SAP-HR and Excelity Portal
• Checking correctness of Confirmation form filled-up by LM.
• Preparing JDC for Confirmation and sending to IBM.
• In case of Probation extension, preparing and uploading of Letter in iConnect.
• After confirmation is received from IBM – Preparing the excel file for Excelity to upload Letter in portal.
• Then take printout the confirmation letter and filling up respective employee personnel file.
• G. Various types of ER, C & B and Systems related jobs
• Sending IA Cost Recharge data to LGSM every month.
• Sending Employee master and Employee leave details to compliance team every month.
• Preparing Attrition report to HRBP every month.
• Preparing various reports send to various department when it is required.
• Sharing of preparing payroll data with Auditors for payroll audit purpose every month.
• Various types of JDC for Line Manager change, Location change, Department change, Cost Center change, Position Title change, Salary change, Level and Band change etc in SAP-HR and sending to IBM for updating SAP-HR.
• Preparing various types of salary report for submission of Annual Return with Statuary Authorities for all locations.
• Employees Personal File maintenance on day to day basis
• H. Various types of Statutory Remittance and Other Retiral Jobs
• Processing PF remittance every month.
• Processing Professional Tax every month.
• Processing LIC Salary Saving remittance every month.
• Sending payment advice to Finance for Co-operative demand every month.
• Processing the application PF, Gratuity and Superannuation as per requirement.
• Sending data to Retiral vendor for preparing documents related to SA & Gratuity settlement.
• Attending all types of Statutory Audits & handling queries raised by Auditors.
• Processing all types of LIC application like DC and DB claiming, Nomination change, Annuity Surrender process etc.
• Processing of Death Claim application including continuous follow-up with LIC office.
• Department: Human Resource
• Place of Posting: Head Office
• Reporting Manager: Head – ER, C & B and Systems

• Company Overview: under payroll of S&IB Services Private Limited
• Supervising and handling Labour Law compliance under the various Acts.
• Monitoring condition of electrical, air conditioning, plumbing and other essential facilities and equipment and getting maintenance done by vendor.
• Maintain accurate records of the condition of the equipment and other systems in the building & create schedule for regular maintenance.
• Supervise, procurement, maintenance & upgrades of furniture, utilities, security systems.
• Involved in the development of policies and procedures that affect the use of supplies and office facilities.
• Developed system for cleaning, repair and maintenance of facilities & equipment’s.
• Developed back-up or alternative systems for recurring problems such as power shortage.
• Preparing monthly report of Administration Overview for presenting to Management Committee.
• Preparing the monthly costing i.e. Admin provision for sharing with Finance Department for final costing of Circle.
• Ensure the safety of the building related to fire and other hazards & conducting.
• Campaign on safety measures in the office premises.
• Preparing pertinent records and reports for the safety service division of the organization.
• Recruiting facilities service staff and training them appropriately to ensure desired work output.
• Prepared staff development programs such as skills enhancement training sessions.
• Evaluated the quality of output of staff and other personnel.
• Co-ordinated with other offices and units for things that are not within the scope of the facilities service team.
• Participate in preparing the budget for facilities maintenance so that adequate funds are available.
• Training of staff on proper use and care of equipment and machinery.
• Provide inputs for salary processing of staff under facility management.
• Maintaining database of car details & courier details in daily basis.
• Department: HR & Administration
• Place of Posting: Kolkata
• Report to: Sr. Manager – Admin & IR & Head-Administration

• Company Overview: under Direct Contract Basis
• Maintaining and filling statutory compliance related returns and payments.
• File Management (Management and Staff Employee)
• Processing reimbursement of telephone & medical expenses in System.
• Preparation of Offer, Appointment, Confirmation for selected candidate.
• Managing Employee Data Administration in Core HRMS Oracle System.
• Assisted in procurement of Office furniture and equipment.
• Monitoring maintenance, repair and upkeep of canteen equipment, furniture and installation of the same.
• Monitoring repair and maintenance of office premises by vendors.
• Monitoring housekeeping & Pest Control of full office premises.
• Monitoring garden and lawn maintenance by vendors.
• Assisting in arrangement of security in office premises and supervision.
• Assisting in scrap removal & sale.
• Processing Electricity Bill, Office Telephone Bills, Water Bill etc.
• Maintenance, repair and up-keeping of Attendance system.
• Provide inputs for salary processing, calculation of Incentive and Tiffin-Conveyance (Unionized Staff).
• Unionized Staff related data input and record maintenance.
• Handling the increments and promotions of Unionized staff.
• Handling the separation and Full & Final Settlement of Unionized staff.
• Maintaining and checking OT calculation.
• Maintaining Labour contractor bills and getting them processed.
• Solving queries from various branches related to HR processes.
• Department: KRM & Administration
• Report to: Dy. General Manager-Admin & Asst. Manager - Systems

• Company Overview: as a Data Entry Operator (under Direct Contract Basis)
• Stock Checking, GRN and SAP Entry.
• Data entry of Quality M/c.
• Support in Quality Checking activity.
• File Management.
• Department: Store & Quality
• Report to: Manager – Store & Asst. / Manager-Quality