K Mohan
Summary
To seek and maintain full-time position that offers professional challenges utilizing interpersonal skills, excellent time management and problem-solving skills.
Overview
13
13
years of professional experience
1
1
Certification
Work History
Site Administrator /Site Coordinator
Siemens Ltd
Chennai
11.2022 - Current
- Prepared confidential documents such as; offer letters, employee contracts, salary certificates, and other correspondence
- Made international and local travel arrangements, preparing itineraries
- Set-up and maintained the general filing system for all documents, reports, and correspondences for office reference and operations
- Maintained good inter-departmental relationships and coordinates with counterparts from different branches to exchange relevant information to ensure a smooth operation within the organization
- Provided personal administrative support and performing various executive administrative duties that are highly sensitive and confidential
- Communicated with contractors, service providers, and other associates on all property matters such as contract renewal, building and equipment repair, sublease, and renovation
- Coordinated staff meetings and events to foster communication, teamwork, and professional development opportunities for team members.
- Responsible for company events planning and coordination
- Trained new employees on administrative and receptionist tasks
- Liaise with external partners, like insurance vendors, Internet, Telecommunication vendors for smooth workflow
- Assist payroll department by providing relevant employee information (e.g
- Leaves of absence, sick days, and work schedules)
- Arrange travel accommodations and process expense forms
- Coordinating office activities and operations to secure efficiency and compliance to company policies.
- Handled sensitive information discreetly while maintaining confidentiality protocols at all times.
- Conducted thorough site inspections, identifying potential issues and taking corrective action as necessary.
- Coordinated site investigations, documented issues, and escalated to executive teams.
Assistant Manager Admin
NRP Projects Pvt Ltd
Chennai, Tamil Nadu
08.2020 - 09.2022
- Worked with the office manager to schedule appointments and company meetings
- Provided optimal assistance to the General Manager and handled a variety of tasks
- Served as a helpful assistant to all office staff including the Accountant, Property
- Monitored office supplies to order and replenish stock when necessary
- Performed accounting activities by preparing expense reports, purchase orders and invoices
- Operated cash register for cash, check, and credit card transactions with excellent accuracy levels
- Reduced budgetary expenditures by effectively negotiating contracts for more advantageous terms
- Handling and clearing bills of all travels tie up with the organization
- Maintaining Security, Facility, Material (Stationery & HK), Travel Booking, Non-IT Asset
- Vendor Payment Follow-Ups and taking quotation
- Processing of all government related payments – Electricity, Water Tax & Property Tax and Liaison with Government Bodies
- Renewal of Rent Agreements of Office & Staff Accommodation
- Material Procurement – Employee ID card, Uniform & Business Card
- Keep stock of office supplies and place orders when necessary
- Support budgeting and bookkeeping procedures
- Track stocks of office supplies and place orders when necessary
- Organize and maintain personnel records
- Update internal databases (e.g
- Record sick or maternity leave)
- Prepare HR documents, like employment contracts and new hire guides
- Recruitment Staff, Payroll, Material, Transport, Risk and Time Management
- Coordinate and support town halls and large meetings; includes catering, meeting
- End-to-end execution of meetings and events including managing expert supplier manager and negotiator to facilitate all aspects of events on time and on budget
- Key contact for all internal and external visitors assisting with travel arrangements.
- Maintained a clean, safe, and organized store environment to enhance the customer experience.
- Scheduled staff shifts to ensure proper coverage during peak shopping hours without exceeding labor budgets.
Site Admin
Casa Grande Pvt Ltd
Chennai
06.2013 - 06.2020
- Upheld the integrity of the client's home and work site by ensuring that all tools and parts were cleaned up and placed neatly during construction
- Monitoring daily, weekly and monthly attendance of the staff's & workers
- Arranging and coordinating with security agencies
- Arranged labors license for all site concerned
- Periodically reconciled petty cash reports
- Handling and clearing bills of all travels tie up the organization
- Apply for employee PF, ESI & Medical insurance
- Turnaround time on requisition for hotel, transport, payment done for office utilities
- Receiving and issuing gifts for staff's & clients
- Arranged labors license for all sites concerned.
- Ensured compliance with industry regulations through thorough documentation of completed tasks, materials used, and safety procedures followed.
- Observed play activities to identify positive behaviors and areas in need of improvement, implementing behavior redirection where appropriate.
Assistant Administrator
Tavas Construction Pvt Ltd
Chennai
11.2011 - 05.2013
- Served as an assistant to all administrative personnel and acted as a first point of contact for visitors and customers
- Served as a direct assistant to Production Supervisor, supporting all aspects of production and office management
- Served as a helpful assistant to all office staff including the Accountant
- Arranging ID cards of the staff's as per company norms
- Checking and clearing bills all vendor & agencies monthly wise
- Taking care of Staffs & workers accommodation monitoring housekeeping, drinking water
- Maintained staff attendance manually & systematic
- Coordinate mess for food preparation.
Education
BBA - Marketing Management And Research
Tamilnadu Open University
Chennai, India06.2013
Skills
- Appointment Scheduling
- Transportation Coordination
- Logistics Coordination
- Compliance Management
- Documentation and Reporting
- Staff Scheduling
- Vendor Relations
- Budget Administration
Certification
First Aid, St. John Ambulance, 06/2017, 06/2017
Languages
English
Tamil
Hindi
Kannada
Hobbies and Interests
- Kabbadi
- Playing Cricket
- Traveler
Timeline
Site Administrator /Site Coordinator
Siemens Ltd
11.2022 - Current
Assistant Manager Admin
NRP Projects Pvt Ltd
08.2020 - 09.2022
Site Admin
Casa Grande Pvt Ltd
06.2013 - 06.2020
Assistant Administrator
Tavas Construction Pvt Ltd
11.2011 - 05.2013
BBA - Marketing Management And Research
Tamilnadu Open University