KAILASH SADHAN PILLAI

Work History

Personal Assistant to the Managing Director and CEO

NSE IFSC LTD (NSE IX)

9 2023 - Current

Served as point of contact between clients and managerial staff
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Upheld strict timetables by maintaining accurate, balanced calendars.
Updated and maintained confidential databases and records
Managed day-to-day office operations ensuring a professional and efficient working environment for the Managing Director and the team.
Managed correspondence on behalf of the Managing Director, drafting professional emails and letters to clients, vendors, and other stakeholders.
Gathered necessary documentation for meetings by liaising with internal team members or external partners effectively.
Enhanced executive productivity by managing calendar, scheduling appointments, and organizing travel arrangements.
Organized high-level events such as conferences and company retreats to foster teamwork and collaboration.
Answered high volume of phone calls and email inquiries.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Filed paperwork and organized computer-based information.
Created and managed office systems to efficiently deal with documentation.
Collaborated closely with various department heads to support cross-functional initiatives leading towards overall company objectives.
Facilitated communication between departments to ensure smooth workflow and timely completion of projects.
Oversaw personal and professional calendars and coordinated appointments for future events.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Used discretion when handling confidential information.
Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
Improved office efficiency with thorough organization of files and documents, both physical and digital.

Personal Assistant to the Director

Reliance Industries Limited

03.2023 - 09.2023

Working in Corporate Affairs Department.
Kept detailed track of movement and maintain inventory and schedules.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Taking copies of mail and maintain files for approvals.
Managing records of all high-end vehicles as well as all family movements and security.
Oversaw personal and professional calendars and coordinated appointments for future events.
Maintained appropriate filing of personal and professional documentation.
Provided multifaceted services by managing mail, scheduling appointments, and arranging transportation.
Promoted team productivity by keeping supplies organized and well-stocked.
Screened personal and business calls related to the director.
Displayed absolute discretion at handling confidential information.
Coordinated international and domestic travel logistics including flight itineraries, hotel reservations and car services.
Updated and maintained confidential databases and records.

Private Secretary

National Company Law Tribunal

12.2021 - 03.2023

To Hon'ble Judges
Attached to Hon'ble Justice Dr. Madan Balchandra Gosavi (Head of Department) as, Private Secretary , handling all secretarial work like managing diary, travel arrangements, hotel booking, handling traveling protocol and coordinating with police officials
In addition working as nodal ofﬁcer for various Benches of NCLT and coordinating with them
Handling Registry team and reviewing work and verifying all reports sent to Ministry of Corporate Affairs as well as Delhi HQ
Preparing and Verifying salary of all staff
Preparing notesheet for approval for any purchase and placing order through GeM
Handling Purchase of books for library and updating same with latest one and was authorised to issue books and take it on record
Handling all matters transferred from high court and guide them to re-ﬁle application as per law
Transcribed and organized information to assist in preparing speeches and presentations.
Solving the problems of the counsels and the parties related to ﬁling in NCLT and guide them about IBC,Companies Act and NCLT Rules.
Established administrative work procedures to track staff's daily tasks.
Managed paper and electronic filing systems by routing various documents, taking messages and managing incoming and outgoing mail.
Facilitated timely delivery of special projects to meet organizational and departmental objectives.
Created and maintained detailed administrative processes and procedures to drive efficiency and accuracy.

Office Assistant

National Company Law Tribunal -Through DG Nakrani

09.2019 - 12.2021

Worked in Scrutiny department, assisted with budgeting and financial management to keep office operating within budget.
Then was attached to Hon'ble Justice Prasanta Kumar Mohanty as stenographer.
As per direction i was attached to Hon'ble Justice Manorama Kumari (Head of Department and Acting President of National Company Law Tribunal) as personal assistant cum stenographer, taking dictation in court as well as in chamber.
Preparing draft orders of Merger/Amalagamation, Resolution plan, Interlocutory applications independently.
Preparing rosters, managed proceedings of court, doing scrutiny of petitions for objections/rectifying error if any
Managing worksheet date wise and allotting work as per direction.
Prepared and edited documents to produce precise, accurate and professional communication.
Collaborated with various departments to complete assigned tasks.
Created and maintained detailed records of all office activities.
Compiled and analyzed data to produce reports.
Input data into spreadsheets and databases.
Promptly received and forwarded incoming communications, such as phone calls, emails and letters, to appropriate staff.
Edited and proofread documents for accuracy and completeness.
Managed daily data entry and kept clerical information accurate and up-to-date
Organized events and meetings to maximize capacity and keep event venues running smoothly
Ordered office supplies and kept office stocked with needed resources to operate smoothly

Private Secretary

CMA Sunil Kumar Agarwal

12.2017 - 06.2019

All secretarial work including taking dictation and preparing petitions, Applications, Letters
Established administrative work procedures to track staff's daily tasks.
Opened and properly distributed incoming mail to promote quicker response to client inquiries.
Volunteered to help with special projects of varying degrees of complexity.
Continually sought methods for improving daily operations, communications with clients, recordkeeping and data entry for increased efficiency.
Managed filing system, entered data and completed other clerical tasks.
Liaised between clients and maintained effective lines of communication.

Summary

Overview

Work History

Personal Assistant to the Managing Director and CEO

Personal Assistant to the Director

Private Secretary

Office Assistant

Private Secretary

Education

Bachelor of Commerce - Auditing And Financial Accounting

Post Graduation Diploma in Business Administration - Marketing

Skills

Work Availability

Timeline

Certification

Additional Information

Software

Hobbies

Declaration

Contacts

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