Kajal Singh
New Delhi
Summary
Seasoned Export Manager with significant experience in overseeing global shipping operations. Fluent in various international trade regulations, customs procedures, and logistics management. Demonstrable success in reducing costs and improving efficiency through innovative strategies and process improvement initiatives. Skilled at fostering strong relationships with clients, vendors, and team members to facilitate smooth transactions.
Overview
9
9
years of professional experience
Work History
Export Manager-Documentation
Indika Agri International Pvt Ltd.
New Delhi
10.2024 - 04.2025
- Preparing and managing various export documents, including invoices, packing lists, bills of lading, certificates of origin, and customs declarations, as well as ECGC Form.
- Coordinate with the team regarding all shipments-related work, including shipments tracking.
- Ensuring all documentation complies with international trade regulations and customs requirements of both the exporting and importing countries.
- Preparing reports on shipment status, pending issues, and actions taken.
- Researching and assisting with demurrage and detention claims related to export shipments.
- Insurance Certificate: Proof of insurance coverage for the goods during transit, protecting against potential losses or damage.
- Prepared, checked, and filed documentation with department.
- Communicated to identify and meet documentation needs.
- Inspected and proofread documents to check accuracy.
- Following up with suppliers and vendors to ensure timely delivery of all necessary documents.
Assistant Manager-Documentation
New Bharat Impex
New Delhi
03.2023 - 10.2024
- Negotiated contracts with vendors to secure favorable terms and pricing.
- Evaluated individual and team business performance and identified opportunities for improvement.
- Assisted in the preparation of export documents such as commercial invoices, packing lists and certificates of origin.
- Inspected cargo prior to loading onto vessels or aircrafts for export purposes.
- Calculated landed cost of goods sold overseas based on current exchange rates and tariffs.
- Maintained accurate records related to shipments including tracking numbers, customer information and shipping costs.
- Coordinated with customers, vendors and freight forwarders to ensure timely delivery of goods.
- Organized destination-specific storage and delivery processes.
- Compiled reports detailing import and export activities, expenditure trends and market data analysis.
- Verified accuracy of shipment documentation prior to submitting for customs clearance.
- Communicated with global offices by telephone and email to facilitate smooth shipments.
- Completed routine maintenance and repair.
- Completed day-to-day duties accurately and efficiently.
- Verified that all required documents were received from suppliers prior to releasing merchandise for shipment.
- Managed freight forwarding services to ensure on-time delivery of goods.
- Prepared necessary paperwork for customs clearance in foreign countries.
- Maintained records of all freight bill transactions.
- Prepared, checked, and filed documentation with department.
- Prepared monthly reports detailing exports by country and region, type of product shipped, value and volume.
Export Documentation Executive
Jadli Foods India Pvt Ltd.
New Delhi
05.2020 - 03.2023
- Created export documentation such as commercial invoice, packing list, bill of lading, certificate of origin and other related documents.
- Generated shipping labels and ensured that all shipments were properly labeled before leaving the warehouse.
- Prepared, checked, and filed documentation with department.
- Researched new markets for potential export opportunities based on current market trends.
- Assisted in the preparation of shipping instructions and provided necessary guidance on export regulations.
- Prepared monthly reports detailing exports by country and region, type of product shipped, value and volume.
- Ensured that all paperwork was completed accurately according to specified requirements.
- Resolved discrepancies between actual shipments versus those recorded in system databases.
- Maintained records of import and export activities, ensuring accuracy in data entry into database systems.
Assistant
Pashupati Dhamia Electronics & Experience Company
Meerut
03.2018 - 01.2020
- Greeted visitors, clients and guests in a professional manner.
- Maintained positive working relationship with fellow staff and management.
- Developed positive relationships with internal customers through effective communication techniques.
- Reserved and managed meeting room availability.
- Gathered and sorted data for reports and files.
- Assisted in the preparation of reports, presentations and correspondence.
- Scheduled meetings, appointments and travel arrangements for staff members.
- Updated and maintained databases with current information.
- Handled confidential information with discretion and integrity.
- Organized and maintained filing systems for documents and records.
- Entered data into databases accurately and efficiently.
- Provided HR administrative assistance to management team.
Verification Officer
Silaris Information Pvt Ltd.
New Delhi
05.2016 - 02.2018
- Resolved customer inquiries promptly and professionally.
- Developed and maintained professional relationships with insurance representatives.
- Instructed clients on amounts covered under benefits plans in easy-to-understand terminology.
- Developed procedures and protocols for verifying customer information in accordance with industry best practices.
- Communicated effectively with customers regarding their application status.
- Resolved insurance-related issues and discrepancies to prevent claim denials.
Education
Associate of Arts -
Delhi University
New Delhi01-2017
12th Class
NIOS
New Delhi01-2014
10th Class
NIOS
New Delhi01-2013
Skills
- Export documentation
- Customs compliance
- Freight forwarding
- Contract negotiation
- Shipment tracking
- Data analysis
- Team coordination
- Problem solving
- Process improvement
- Time management
- Report preparation
- Warehousing coordination
- Logistics coordination
- Excellent communication
- Customs Software Usage
- Shipping coordination
- Payment calculation
- Team collaboration
- Insurance coordination
- Export licensing
- Documentation management
Affiliations
- Volunteering
- Writing
- Photography
- Travel
Accomplishments
- Best Verifier Awarded
Languages
Hindi
First Language
Hindi
Elementary (A2)
A2
English
Elementary (A2)
A2
Personal Info
- Nationality:- Indian
- Date and place of birth:- 12.09.1995, New Delhi
- Family demographics, such as marital status and children:- Husband And 1 Child
- Gender:- Female
References
References available upon request.
Timeline
Export Manager-Documentation
Indika Agri International Pvt Ltd.
10.2024 - 04.2025
Assistant Manager-Documentation
New Bharat Impex
03.2023 - 10.2024
Export Documentation Executive
Jadli Foods India Pvt Ltd.
05.2020 - 03.2023
Assistant
Pashupati Dhamia Electronics & Experience Company
03.2018 - 01.2020
Verification Officer
Silaris Information Pvt Ltd.
05.2016 - 02.2018
Associate of Arts -
Delhi University
12th Class
NIOS
10th Class
NIOS
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