Kajal Tulsiani
Mumbai
Summary
Resourceful and accomplished Executive Assistant with 14 years of experience providing high-level administrative support to C-suite executives in fast-paced, dynamic environments. Demonstrated expertise in managing complex schedules, handling sensitive and confidential information, and optimizing day-to-day operations to enhance executive productivity. A strong communicator with a proactive, solutions-driven mindset, skilled in multitasking and prioritizing in high-pressure situations. Proven track record in streamlining processes, improving efficiency, and supporting executive decision-making through exceptional organizational skills and a focus on results. Adept at adapting to rapidly changing priorities while maintaining a positive and professional approach
Overview
14
14
years of professional experience
Work History
Deputy Manager & EA - CEO Office
Piramal Pharma Limited
07.2023 - Current
- Executive Calendar Management.
- Prioritize and Screen Request.
- Board & Stakeholder Management
- Travel Coordination & Logistics.
- Coordinated administrative tasks efficiently.
- Compiled detailed documentation efficiently.
- Ensured strict adherence to confidentiality protocols.
- Executed comprehensive event planning.
- Facilitated the execution of meetings flawlessly.
- Enhanced productivity through strategic time allocation.
- Technology Proficiency.
- Handling Multiple Tasks Simultaneously.
Executive Secretary to Managing Director
D’décor Exports Pvt. Ltd.
04.2023 - Current
- Plan and execute extensive Hotel arrangements
- Single handedly provides Personal Assistant to all the 4 family members
- Handle major personal work at the respective residences including India and Abroad
- Overseeing procurement of household and office goods
- Coordinating with the bungalow staff for their requirements
- Following up with customer care for various products and services
- Coordinating with DHL and other courier services for payment of import duties and helping in procuring the goods
Executive Assistant/Secretary to Chairman & Managing Director
Godavari Biorefineries Ltd.
01.2019 - Current
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Manage professional and personal scheduling for CMD, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
- Filing and retrieving corporate records, documents, and reports
- Collating data for upcoming meetings
- Coordinate and execute large-scale company events, conferences and board meetings with attention to detail.
- Provide general administrative support.
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done;
- Highly adaptable and thrives in challenging roles.
- Managed Confidential and sensitive information, exercising discretion and professionalism at all the times.
Executive Assistant/Secretary to Chairman & Managing Director
Godavari Biorefineries Ltd.
01.2019 - Current
- Manage communication between upper management and employees, liaising with internal and external executives on various projects and tasks
- Manage professional and personal scheduling for CMD, including agendas, mail, email, calls, travel arrangements, client management, and other company logistics
- Filing and retrieving corporate records, documents, and reports
- Collating data for upcoming meetings
- Greeting visitors and deciding if they should be able to meet with executives
- Experience as a virtual assistant
- Provide general administrative support
- Proficiency in Microsoft Office and other office productivity tools, with aptitude to learn new software and systems
- Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge
- Ability to keep company confidences
Program Officer
Somaiya Group
07.2014 - 12.2019
- Consult with Customers: Collaborate with clients to identify their objectives and requirements for events, including meetings, conferences, and other gatherings.
- Event Billing & Payment Approval: Review event invoices for accuracy, ensuring all charges are correct, and approve payments accordingly.
- Event Coordination: Coordinate various event services, including communication with participants, securing venues, organizing catering, managing displays, accommodating special needs, arranging printing, and ensuring event security.
- Audio-Visual & Logistics Coordination: Arrange for the availability and setup of necessary equipment (e.g., audio-visual tools, transportation, displays) and other logistical needs for the event.
- Site Coordination: Liaise with event site staff to ensure smooth coordination of all event details, ensuring everything is in place prior to the event.
- Maximizing Participation: Develop and execute marketing and media communication strategies to ensure maximum participation and engagement for all events.
- Post-Event Feedback: Collect feedback from attendees after events to identify areas of improvement and implement necessary changes for future events.
- Reporting & Performance Tracking: Compile quarterly and annual reports to evaluate event performance, including attendance, participant satisfaction, and other key metrics.
Secretary to Regional Manager – Sales
Godrej & Boyce
10.2010 - 08.2012
- Manage and maintain executives’ calendar and schedule
- Coordinate intricate travel arrangements.
- Prepare invoices, reports, memos, letters, financial statements, and other documents, using word processing, spreadsheet, database, or presentation
- Coordinate and direct office services, such as maintaining records, departmental finances especially the Western Region of India.
- Answer phone calls and direct calls to appropriate parties or take messages
- Generated periodic updates to maintain optimal inventory management.
Education
MBA - Marketing
Vivekanand Education Society of Management and Studies
01.2014
Bachelors - Management Studies in Marketing
Mumbai University
01.2010
Skills
- Time Management
- Efficient Calendar Management
- Communication
- Technical Proficiency
- Organization Skills
- Scheduling Management
- Discretion and Confidentiality
- Self - reliance
- Multicultural Awareness & Sensitivity
- Administrative Management
- Flexibility and Adaptable
- Travel Arrangement
- Learning Agility & Continuous Improvement
Timeline
Deputy Manager & EA - CEO Office
Piramal Pharma Limited
07.2023 - Current
Executive Secretary to Managing Director
D’décor Exports Pvt. Ltd.
04.2023 - Current
Executive Assistant/Secretary to Chairman & Managing Director
Godavari Biorefineries Ltd.
01.2019 - Current
Executive Assistant/Secretary to Chairman & Managing Director
Godavari Biorefineries Ltd.
01.2019 - Current
Program Officer
Somaiya Group
07.2014 - 12.2019
Secretary to Regional Manager – Sales
Godrej & Boyce
10.2010 - 08.2012
Bachelors - Management Studies in Marketing
Mumbai University
MBA - Marketing
Vivekanand Education Society of Management and Studies
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