Kaliraj Ponnaya

Planning & Managing smooth seamless operations in Jones Lang LaSalle offices in India.

• Strong exposure to management of organize the requirements
• Weekly & Monthly Management Reports and highlight necessary control wherever required

• Good team player | Achieved cost saving | Improvement in process which has reduced man hours & improved process efficiency

• Expertise in booking Air Travel / Hotels (Domestic & International) and visa Processing

• Generate Health and Safety awareness among Client's Employee Community and Coordinate periodic Evacuation Drills

• Liaison with Government Officials.

• Continuous improvement process on Innovation

• Good skill in optimizing operation cost in fleet management | Vendor management

• Management of Office lease, Assets, Materials, UPS, generator, Lighting, Program logic control, AMC contract Facilities

• Lead in corporate social responsibility - Organized event of Donations and Earth hours programs

• Daily inspection of premises for cleanliness and hygiene and take corrective actions as and when required

• Budgeting yearly operational expenses then submit to National Admin Head

• Generate Monthly Management Reports then submit to National Admin Head

• Auditing on company assets and maintain the records

• Timely and Accurate MIS Reporting to management

• Handling Packers and movers, negotiations and finalizing the best vendor accordingly

• Handling local transportation & Chauffeurs (internal as well as outsourced cabs)

• Handing Event Managements

• Coordination with AMC Vendors to ensure availability and upkeep of Critical Utilities such as DG Set, HVAC System, UPS, Safety & Security Systems, etc

• Maintenance of Employee Database

• Tracking of Facility Operating Expenses

• Company Brand Auditing and Graphics replacements accordingly

• Managing the Vendors and Service Providers for Housekeeping Services and Consumables, Pest Control, Indoor Potted Plants, Horticulture, Stationery, Printing Services, Courier, Access Control System, Fire Alarm Panel, organizing access cards and business Cards, etc

• Actively participate in crisis and emergency management and whenever required.

• Managing staff by recruiting, selecting, orienting, and training employees; maintaining a safe and secure work environment; developing personal growth opportunities

• Oversee and review of all housekeeping / pantry / stationery consumables and approve the requirements accordingly

• Inventory management & procurement for all office consumables & material

• Vendors invoice processing and issue the payments on time

• Management of petty cash & Clients payments

• In house training, grooming standard briefing, kick off briefing, appreciative day end briefing for staff

• Oversee on the meeting rooms and video conference bookings

• Overseeing housekeeping and engineering staff in various repair schedules

• Responsible for training and replacement of the staff for Administration

• Prepare duty rosters and schedules for staff involved in all activities
• Ensuring Availability and Efficiency of Critical Services such as Physical Security, Printing & Photocopying, EPABX & Telephony Services, LAN Connectivity, Drinking Water, Beverages, etc
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• Project on expenses budget and achieving the savings on the total cost
• Expertise and implementation of CLEAN DESK POLICY in the office