Kanika Gupta

• Calendar & Time Management: Expertly manage complex executive calendars—prioritizing tasks, avoiding scheduling conflicts, and ensuring optimal use of leadership time across strategic meetings, reviews, and stakeholder interactions.
• Travel & Logistics Coordination: Independently handle end-to-end travel arrangements including domestic/international bookings, visa documentation, accommodations, and itinerary planning—ensuring seamless travel experiences.
• Team & Office Administration: Support overall team functioning through proactive calendar planning, effective internal coordination, and administrative oversight—ensuring smooth day-to-day operations within the leadership team.
• Expense & Purchase Management: Manage expense reports, reimbursements, and OPEX purchase requisitions with accuracy and timeliness—ensuring policy compliance and proper vendor engagement.
• Event Planning & Execution: Plan and manage high-level meetings and internal events such as Townhalls and offsites—handling everything from logistics and agendas to vendor coordination, catering, and live stream setup.
• Document & Tool Proficiency: Create and manage presentations, reports, and trackers using Microsoft Office and Google Suite; skilled in leveraging productivity tools (e.g., MS Teams, Zoom, Slack) for real-time collaboration.
• Confidentiality & Professional Integrity: Handle highly sensitive information and executive-level communications with absolute discretion, sound judgment, and professional integrity.
• Cross-functional Collaboration: Build and nurture strong working relationships across Sales, HR, Finance, Marketing, and Product teams—facilitating timely information flow and alignment of business goals.
• Proactive Ownership: Take full ownership of administrative responsibilities, follow-ups, and special projects—consistently delivering results without requiring supervision.
• Communication & Relationship Building: Serve as a strong representative of the Director’s office—ensuring clear, respectful, and timely communication with internal teams, external stakeholders, and senior leadership.

• Provided high-level support to the executive, including managing complex calendars, scheduling meetings, coordinating appointments, and arranging Audio & Video Conferences.
• Anticipated scheduling conflicts and proactively resolve them to ensure the smooth operation of the executive's calendar. Helped the executive stay on track with deadlines and commitments by providing timely reminders and updates.
• Arranged travel logistics, including trains & flights, accommodation, and transportation. Prepared travel itineraries and ensure all necessary arrangements are in place.
• Handled travel-related expenses and reconciled them in a timely manner. Processed invoices, reimbursements, and other financial transactions in a timely manner, keeping detailed records and receipts as necessary.
• Reviewed and approved leaves, travel requests, expense claims, and other requests on behalf of the executive. Ensured requests adhere to company policies and guidelines.
• Handled correspondence, emails, phone calls, and inquiries on behalf of the executive, ensuring prompt and professional responses. Managed databases, contact lists, and other information systems to ensure accurate and up-to-date records.
• Participated, organized and assisted the organizing committee with office events and celebrations.
• Maintained an advanced degree of confidentiality along with excellent judgement and discretion.
• Produced monthly reports using advanced Excel spreadsheet functions.

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Handled confidential and sensitive information with discretion and tact.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.

Scheduled appointments promptly, ensuring optimal use of executive time while minimizing conflicts or cancellations.

• Coordinated and booked airfare, hotel and ground transportation and prepared itinerary to facilitate successful trips.
• Handled administrative tasks such as expense report processing or invoice reconciliation efficiently; allowing executives to focus on high-priority responsibilities without distraction.
• Managed budgets and expenses, maintaining financial records for accurate reporting and analysis.
• Enhanced communication between departments through proactive coordination of meetings and events.
• Supported human resources initiatives by coordinating interviews and assisting with new hire orientations.
• Maintained confidentiality when handling sensitive information, protecting company interests and employee privacy.
• Produced monthly reports using advanced Excel spreadsheet functions.
• Collaborated with cross-functional teams to ensure data integrity and accuracy, resulting in better-informed decisions.
• Provided assistance during annual performance review processes, collecting data to help inform evaluations and goal setting initiatives.

• Disbursed cash and checks accurately while maintaining security of cash drawers.
• Streamlined teller operations by maintaining organized workspaces and adhering to policies and procedures.
• Maintained up-to-date knowledge of bank products, services, promotions, policies, regulations to better assist customers with their financial needs.
• Demonstrated adaptability during peak business hours by multitasking and prioritizing tasks to maintain efficiency and quality of service.
• Followed up on customer complaints and provided solutions to enhance customer satisfaction.
• Increased cross-selling opportunities by identifying customer needs and recommending appropriate banking products or services.
• Prepared reports on daily transactions for management review, highlighting areas for improvement or notable accomplishments.

• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
• Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
• Processed travel expenses and reimbursements for executive team and senior management group.
• Served as a liaison between departments to facilitate effective communication throughout the company.
• Provided professional administrative support during board meetings, including agenda preparation and minute-taking duties.
• Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.