KAPIL AHUJA
Pune
Summary
Results-driven Accounts Payable leader focused on optimizing financial processes and enhancing operational efficiency. Spearheaded successful payment automation initiatives, minimizing manual intervention and reinforcing process controls. Cultivated strong stakeholder relationships, fostering collaboration for continuous improvement.
Overview
14
14
years of professional experience
Work History
Assistant Manager
Optiva India Technologies Pvt Ltd
(Formerly Redknee)
12.2016 - Current
- Lead end-to-end Accounts Payable and T&E operations, ensuring accurate processing of employee reimbursements and vendor payments.
- Review, audit, and approve employee expense reports, ensuring compliance with company policies and audit requirements.
- Manage monthly and quarterly financial close, ensuring timely and accurate reporting.
- Act as SPOC for multiple global entities, ensuring consistency in accounting processes across regions.
- Monitored staff performance and developed improvement plans.
- Implemented payment automation in Workday, significantly reducing manual intervention and improving the control environment.
- Maintain complete and audit-ready documentation, aligned with accounting standards, and company policies.
- Supported internal and external audits by providing required documentation, samples, and reports, ensuring audit readiness and compliance. Drove process improvements and standardisation across P2P and T&E functions in a shared services environment.
- Prepare key reports including AP aging, spend report, expense analysis, and financial summaries for management review.
- Collaborate with stakeholders to resolve discrepancies and improve process efficiency.
- Performed bank reconciliations and vendor statement reconciliations, identifying discrepancies and ensuring alignment with company books.
- Played a key role in AP process migration, including UAT testing, implementation of financial controls, and ensuring compliance with Segregation of Duties (SOD) policies.
- Ensured timely month-end closures, meeting strict deadlines, and delivering accurate financial data to management.
Accounts Payable (Core Profile) / Accounts Receivable and General Ledger (Additional Profile)
Maersk Global Service Centre
05.2014 - 12.2016
- Worked on ERP systems such as Industrial Financial System and Readsoft.
- Vendor creation and invoice processing - PO and non-PO.
- Handling pay run (payment process) on a weekly basis.
- Resolving purchase order issues and invoice exceptions.
- Clearance of vendor debit balance, and SPOC for resolution of supplier queries.
- Balance sheet schedule preparation and passing of accrual entries.
- Preparation of bank reconciliation and supplier reconciliation statements.
- Petty cash posting, work advance schedule, and petty cash reconciliation.
- Handling payroll for 200 employees of the client.
- Execution of the SOD (segregation of duties) project within stipulated timelines.
- Connect with clients weekly or monthly through calls for continuous improvements in the process.
- Worked closely with the Manager in the preparation of the OPPR Board, where all relevant details related to the Manager, TL's roles and responsibilities, and process deliverables were highlighted.
- Internal auditing of various accounts payable activities while working with the quality team.
Accounts Payable
SKP e-solutions Pvt Ltd
06.2012 - 02.2014
- Worked on the software system like SAP.
- Verification of suppliers and employee's payment request accurately and on a timely manner.
- Coordinating with client to resolve queries and issues relating to payment request or vendor creation request either on phone or emails i.e. Handling Helpdesk.
- Identification of nature of expenses of the invoices and code them in respective general ledger code for posting.
- Identification and calculation of correct Tax on invoice (VAT, Service Tax, CST, etc)
- Received appreciation mail from client for preservance in maintaining standard of accounting and quality output in a short period of time.
- Appreciated by team lead for identifying duplicate invoice which was already been paid and for avoiding duplicate payment to the vendor for the same invoice.
Education
PGDM - Finance
Indira School of Business Studies
Pune, MH01.2012
BBA - Finance
Prestige Institute of Management & Research, D.A.V.V
Indore01.2010
HSC -
Kailash Vidya Vihar, (J.K. Cement Group)
01.2007
SSC -
Kailash Vidya Vihar, (J.K. Cement Group)
01.2005
Skills
- Workday and Oracle NetSuite
- SAP and IFS
- Procurement and vendor management
- Supplier Coupa portal
- Team leadership and handling
- SOP compliance
- Onsite project management
- Kaizen methodology
- Quality assurance leadership
- Project initiation and migrations
- Vendor payment processing
- AP process automation
- Corporate presentation skills
- Professional communication skills
- Stakeholder engagement
- Finance and accounting expertise
- Data analysis techniques
- Travel process optimization
Languages Known
English
Hindi
Additional Qualifications
- Successfully completed a 250-hour comprehensive performance-based Leadership Development Programme by Stratecent Consulting, and have acquired the following skills: Negotiation Skills, Problem Solving Skills and Business Performance Measurement.
- Cleared Certification exams of 'National certifications in financial market' (N.C.F.M) Beginner's Module, Derivative Module and Capital Market Dealers Module.
- Successfully completed workshop on Technical Analysis taken by Mr. Ashish Kelkar, Precision technicals, Pune.
Hobbies and Interests
- Dance
- Reading Novels
Projects
Bank of Maharashtra, Pune, Financing to Priority Sector at Bank of Maharashtra, 2012-05-01, 2012-06-01, Project involved understanding the overall concept of priority sector lending and its measure areas., Analysis about how much percentage of lending given by Bank of Maharashtra to priority sector since the last five year., Worked on the 'Card cell management system' of a bank and taken responsibility of sending notice to NPA's regarding Recovery of advances.
Achievments
- Recognized with the Excellence Award and On-the-Spot Award at Optiva for outstanding performance and contribution to process efficiency.
- Awarded “Champion of the Month” and “Going the Extra Mile” at Maersk for consistently exceeding performance expectations and delivering high-quality results.
- Certified Six Sigma White Belt, demonstrating knowledge of process improvement methodologies and operational efficiency.
Timeline
Assistant Manager
Optiva India Technologies Pvt Ltd
12.2016 - Current
Accounts Payable (Core Profile) / Accounts Receivable and General Ledger (Additional Profile)
Maersk Global Service Centre
05.2014 - 12.2016
Accounts Payable
SKP e-solutions Pvt Ltd
06.2012 - 02.2014
PGDM - Finance
Indira School of Business Studies
BBA - Finance
Prestige Institute of Management & Research, D.A.V.V
HSC -
Kailash Vidya Vihar, (J.K. Cement Group)
SSC -
Kailash Vidya Vihar, (J.K. Cement Group)