KARTHIK R

MIS Reporting:

• MIS presentation to investors and Co-founders on a monthly basis
• Preparing monthly P&L, Balance sheet and Cash flow statement and sharing the reports with investors and Co-founders
• Contributed in completing Financial and Legal Due-Diligence for investment purpose
• Reviewing and preparing monthly Sales performance, Revenue, Gross margin and EBIDTA
• Preparing monthly P&L, Balance sheet and Cash flow statement and sharing the reports with investors and Co-founders
• Product wise growth summary from previous year (Sales, Redemption and Expiry)
• Department wise updates like achievements in current month and plans for upcoming months
• First point of contact for any investment related queries and any ad-hoc requests from top management

Financial Analysis:

• Savings of around INR 2.5 crores through various reconciliations and analysis
• Identified key vendors and negotiated with them for credit period business from advance payment business module
• Automation of reports like client margin analysis, Expiry analysis and vendor level margin analysis
• Margin improvement analysis - Improved margins on brand vouchers from 4% to 6% and from 13% to 17% on experiences redeemed by margin improvement analysis process
• Sales analysis – Comparison of sales from previous years by client wise, product wise, client type wise client addition, client churn and LTV of clients with the view of increasing sales
• Client wise margin analysis (Sales, redemption, expiry and margin) and sharing ideas to improve margins
• Cost optimization analysis - Identifying expenses trend and sharing inputs to top management on decreasing expenses
• Weekly projection report for managing the cashflow

Finance and Auditing:

• Introduced bill discounting facility to avoid short-period cash crunch
• Coordinating with statutory auditors in preparing financials and providing them required information and data to complete annual audit
• Monthly filing of GST, TDS, PF & ESI
• Ensuring timely closure of monthly internal auditing and books closure
• Ensuring month-end books closure post reviewing entries booked in Tally
• Managing Accounts Payable and Accounts Receivable end to end and handling a team of 11 members
• Reviewing client and vendor due list and sharing client on a weekly basis
• Maintained responsive organization with sustained revenue growth through industry forecast monitoring and deliberate financial planning.

• Taxi For Sure) from 13, REVENUE:
• Handling Inter branch reconciliations and ensuring there is no variance or difference (Total of 52 cities)
• Worked on the complete 3 different Wallet/Payment gateway reconciliations which was pending for more than six months and maintaining the same on daily basis
• Handling a team of 12 members
• Worked on arriving at the accurate data of Supply cost and other income - Derived from the driver’s prepaid account which gives the accurate number of credits and debits that will not get changed or correction will not be done on old entries
• Same is been used for daily accounting
• Coordinating with branches to complete the revenue entries and make sure complete reconciliations are in place consolidated
• Automated the daily reports required by us and saved 1-2 hours of our time every day
• Co-ordinated with the BFM team to understand the various schemes and incentives that has been ruled out and reconciling with the actual credit gone to driver to avoid invalid credits, hence avoiding duplicates
• Figuring out the actual Incentive, MBG, Trip Bonus etc
• For processing and paying the TDS
• Analyzing the driver side pricing and customer side pricing to identify the actual service tax payable and sharing the data to Compliance team every month
• Handling the month end closure by ensuring all the relevant ledgers are closed and relevant reports – reconciliations and accrual entries are in place
• Worked on integration projects – Moving the drivers, operator and customers from one platform to other by making sure all balance is moved or settled and ensuring the customers wallet refunds are in place
• Research done to identify frauds done by drivers in various forms and shared the details to tech team to initiate relevant fixes
• Gained knowledge in SQL and other DB, also learnt writing and executing query of desired data
• Coordinating with the internal and statutory audit team in sharing the required data and clarifications on the process and steps as required
• Create business reports, analyze trends and perform analysis to support business decisions and implemented Ideas based on Process Flow and Process Quality, thereby, delivering simpler and better solutions for the Process.

• Processing 3 PL invoices ( Freight/courier invoices) and vendor invoices
• Preparation of Bank Reconciliation Statements, Creditors and Debitors account Reconciliation on weekly and monthly basis
• Preparing cash flow statement on weekly basis
• Preparation of Profit and Loss statement and Balance Sheet
• Generating various reports like Scorecard, COGS(Cost of Goods Sold), Revenue data report
• Perform Key control checks of invoices with regard to accuracy of processing
• Ensure all exception invoices such as recurring, telecom, utility invoices are processed on priority with proper coding and paid to the Supplier within the due date
• Create business reports, analyze trends, and perform analysis to support business decisions
• Support in preparation of Sales, Margin, Inventory and Expense Budgets
• Develop and maintain spreadsheets and statistical models for financial analysis
• Fixing the weekly and daily calls with critical suppliers to build a good relationship and to avoid escalations and credit holds
• Reminder and regular follow-up of receivable recoverable
• Managing a team of 6 members
• First point of contact for all the AP and AR escalations regarding nonpayment of invoices, supplier queries.

• Ensuring the correctness of the Journal’s uploads and having the control on investigations and putting relevant fixes in case of system discrepancies
• Preparation of Prepaid Journal entries and make sure the entries are posted on the relevant periods to the correct accounts
• Reconciliation of GL accounts, identifying the issues and investigation of the discrepancies
• Prepare the Trial Balance, Control summary and issue summary and working to get the issues fixed
• Established milestones and check points for daily, weekly and monthly tasks completion
• Preparing the accrual listing file and getting approval from all the department heads and collating the reason for respective entries
• ACCOUNTS RECEIVABLES, The role requires to be creating the Invoice, printing and sending the same to respective customer contacts
• Preparation of netting for third party and intercompany customers by sending the relevant data and getting approval from concerned persons
• Reconciliation of AR accounts, identifying the issues and investigation of the discrepancies
• Preparing the overdue receivables report and follow up with the buyers by setting up calls on weekly basis
• Preparing the metrics on periodic basis which provides the details of end to end transaction for that period
• Reminder and regular follow-ups of receivable recoverable and handling queries
• Delivered reports consistently on daily, weekly and monthly basis
• ACCOUNTS PAYABLES:
• Processed all kinds of invoices
• Ensure all exception invoices such as recurring, telecom, utility invoices are processed on priority with proper coding and paid to the Supplier within the due date
• Perform Key control checks of invoices about accuracy of processing
• Running ACH, VFS and Check payment batches in oracle 11i and verify if all the selected invoices are accurate and confirm the payments
• Handled QHO activity and worked on queries in short span of time without getting trained prior
• Worked on crucial activity like preparing the monthly KPI reports and weekly metrics and monthly metrics
• Got trained on month end activity - Passing correction entries and ensuring the expenses have been booked to the correct cost center and GL A/c
• Implemented Ideas based on Process Flow and Process Quality, thereby, delivering simpler and better solutions for the Process
• PROJECTS COMPLETED IN, (I) AR – Automation of printing invoice, Remittance details and Netting back up to respective customers
• Overview of the project
• Once an AR invoice has been created, we had to update the customer contact person’s name and address in Oracle Financials and then print the invoices
• Once the invoice copies are printed, each copy had to be saved and mailed to respective customers
• And if an invoice has been netted off, deduction details had to be sent to customers
• Hence to avoid huge manual work involved, I started working on automation of this process
• My role in the project
• Make sure the customer contacts, mail ID and address has been updated in the system correctly, if not update the same
• Contacted the IT team to prepare a program that prints the invoice and send out mails with invoice copies to respective customer mail ID’s updated in the system once we start running the batch
• Once this process was succeeded, this also helped in developing a program to send the deduction details to supplier, as same as remittance details.

• Counselling customers about the company product
• Interacting with bank regarding customer’s outstanding settlements
• Monitoring and maintaining the QC tracker on daily basis
• Preparation of daily productivity report
• Following up with customers for the pending payments
• Training new joiners about the process
• Maintaining petty cash book.

• Calculating of AHT (Average Handling Time) and SL % (Service Level) reports on daily basis
• Sharing calls handled and calls abended reports to top level management on hourly basis
• Generating roaster on weekly basis
• Sending shift login reports on daily basis
• Managing the floor and break timings of CSR’s
• Sharing shift allowance details with the payroll team on monthly basis
• Sharing daily tracker to top level management.