KARTHIK SEKAR
Chennai
Summary
Accounts payable Specialist with a warm and friendly demeanor always! Skilled at conflict resolution. Team builder who is acutely attentive to Managers, Leads and friendly to colleagues needs. Punctual problem solver and avid multitasker. Track record of being an essential part of the management team and instrument in providing effective solutions that produce immediate impact and contribute to the Company's long-term success. Ambitious Accounts Payable Administrator eager to utilize strong knowledge of general ledger and database management acquired through 10 years of experience in related roles. Energetic and resourceful with a track record of improving efficiency, accuracy, and client satisfaction.
Overview
11
11
years of professional experience
Work History
Accounts Payable Administrator
J Ray McDermott Engineering Services Pvt Ltd
01.2022 - Current
- Cash Forecasting: Prepare weekly cash forecasts for payment disbursal.
- Accounts Payable Operations: Manage AP payment activities across the MENA region for both auto and manual payments.
Review payment files, coordinate with treasury for funding, and reconcile unpaid invoices. - Payment Exception Handling: Review and resolve payment exceptions, coordinating with stakeholders to ensure discrepancies are addressed promptly.
- Security Measures: Monitor and manage payments to suspected BEC vendors' invoices until clearance from management.
- Timely Processing: Ensure emails, invoices, and payments are processed within defined timelines (TAT).
- Mailbox Management: Manage AP invoices functional mailboxes, delegate tasks to appropriate teams for processing.
- Invoice Management: Reduce invoice backlog by regular follow-up with stakeholders and obtaining necessary approvals.
- Stakeholder Coordination: Coordinate with SCM, Project teams, and approvers to resolve discrepancies in invoice processing.
- Quality Assurance: Conduct quality checks on processed invoices to maintain accuracy and compliance.
- Vendor Management: Reconcile vendor statements of account (SOA) and provide payment status updates.
Communicate with vendors for corrections or revised invoices as needed. - Reporting: Prepare daily, weekly, and monthly reports on AP activities.
- Team Leadership: Lead and manage a team responsible for processing PO invoices in the NCSA region.
Accounts Payable Specialist
FLEX
01.2014 - 01.2022
- Invoice Processing: Handling day-to-day Accounts Payable operations, ensuring timely and accurate processing of invoices.
- Supplier Management: Resolving supplier issues, supporting materials team on blocked invoices, and maintaining positive supplier relationships.
- Mail Queries and Communication: Responding promptly to emails, including urgent matters like shipment holds and credit issues, within defined timelines.
- Financial Controls (SOX): Ensuring compliance with SOX requirements, particularly in reconciliations and metrics to manage GRNI (Goods Received Not Invoiced) effectively.
- Payment Processing: Preparing and validating payment files, managing worldwide supplier payments, including special payments under critical circumstances.
- Team Leadership and Training: Mentoring new team members, conducting training sessions, and ensuring team effectiveness in day-to-day operations.
- Reporting and Administrative Support: Providing administrative support to department heads, preparing cash forecasts, and sharing monthly trackers with management.
- Process Improvement: Contributing to efficiency improvements in invoice processing, data accuracy, and vendor communication to reduce errors and discrepancies.
- Month-End and Year-End Activities: Closing month-end activities promptly, ensuring accurate financial reporting and contributing to year-end closing processes.
- Vendor and Customer Relations: Maintaining strong relationships with vendors and suppliers, verifying information, and resolving client issues promptly.
- Quarter-End Payments: Ensure critical suppliers and customers are paid promptly to prevent credit holds.
- Mentorship and Training: Mentor new team members and conduct classroom training sessions.
- Reporting and Tracking: Share all trackers with controllers and management monthly.
- Administrative Support: Provide administrative support to department, Controller, and Director of Finance.
- Payment File Preparation: Weekly preparation of payment files and verification of supplier bank details to prevent rejections and duplicate payments.
- Month-End Activities: Ensure timely closure of month-end activities and update respective teams.
- SOX Reconciliation: Focus on reducing GRNI (Goods Received Not Invoiced) aging beyond 150 days.
Address debit balance suppliers for refunds or invoice adjustments.
Coordinate across sites for invoice reconciliation and manage unclaimed receipts per SOX guidelines. - Material Management: Work with material managers to resolve Negative Purchase Orders (POs) by offsetting receipts with Positive POs, especially after materials have been returned.
- Invoice Resolution: Resolve past-due and blocked invoices to avoid shipment holds, collaborating with buyers and materials teams for resolution.
Education
Bachelor of Arts - B.com General (Accounting)
Ramakrishna Mission Vivekananda College (Affiliated To University of Madras)
Chennai, India01.2014
Skills
- MS-word, MS Excel and Power Point
- BAAN, BAAN LN, PLEX , ORACLE 11i, ORACLE 12, DELTEK VISION
- Power BI
Languages
English
Tamil
Personality Traits
- Friendly to everyone and target oriented in work pursue, Assertive in taking decision and quick learner with good communication and Interpreting Skills.
- Self-Confident and Creative Thinking. Good co-ordination and co-operation with the team.
- Possess good communication / inter-personal skills.
- Adaptable to diversified work environment.
- Good learner and good performer both in team and independent environment
- Self-driven personality coupled with problem solving attitude.
- Accounting/Finance-Extremely focused on the job, keep track of each and every aspect, applying my strong fundamental knowledge and update continuously.
- Problem Solving- Resolves in-depth queries in a methodical manner independently and with internal and external business partners to find appropriate resolutions and efficiencies.
- Proactive - Ability to identify (well in advance) where and when a problem can arise, exceptional troubleshooting skills aided by presence of mind.
- Teamwork and Collaboration
Awards- Flex
- SPOT Award from site controller for higher discount earned in the period of Sept (3rdquarter 2018). Second person got this award in AP.
- High Performer Award for process excellence and error free delivery
- Accolades from client to resolve the query in promptly.
- Got value card from the manager for the performance and learn the process in short span of time.
- Thanks, Award for reducing the Metrics and accuracy on providing status.
- Pat on Back Award for handling the multiple sites metrics
- Platinum Star Award for consistency
- Promoted to Specialist within two years for excellent work in the process and coordinating with site.
Timeline
Accounts Payable Administrator
J Ray McDermott Engineering Services Pvt Ltd
01.2022 - Current
Accounts Payable Specialist
FLEX
01.2014 - 01.2022
Bachelor of Arts - B.com General (Accounting)
Ramakrishna Mission Vivekananda College (Affiliated To University of Madras)
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