Summary

Overview

Work History

Education

Skills

Certification

Software

Timeline

Kasturi Chatterjee

Executive Assistant

Ghaziabad

Summary

Experienced specialist in HR, Finance, Administration, and Procurement, with a proven ability to provide high-level organizational and operational support. Highly organized, detail-oriented, and possessing strong communication skills. Demonstrated success in strategic vendor management, stakeholder liaison, complex scheduling, and project tracking to ensure organizational efficiency and strategic goal attainment.

Overview

years of professional experience

Certificates

Work History

Team Assistant

World Health Organization

08.2023 - Current

High-Level Stakeholder Liaison: Served as a liaison with government stakeholders, country office focal points, and Member State representatives. Briefed them on technical reports, meeting agendas, and coordinated representative nominations, and travel plans.
Executive and Operational Support: Coordinated complex schedules and meetings among diverse teams, enhancing communication, and improving operational efficiency. Developed and maintained tracking systems for project deliverables, ensuring timely completion and adherence to organizational standards.
Data and Reporting: Prepared dashboards using Power BI, and assisted in the preparation and formatting of technical reports and presentations to contribute to data-driven decision-making.
Procurement & Vendor Management: Managed end-to-end procurement and developed strong relationships with suppliers. Analyzed market trends and vendor performance using Supplier Risk Assessment.

Principal Content Writer

Nation with Namo

09.2020 - 07.2023

Strategic Communications & Team Leadership: Led a team of six content writers, developing daily and campaign content for a prominent political party. Crafted compelling content strategies that enhanced brand visibility.
Executive Reporting: Prepared and presented bi-monthly social media reports to the party high command, including discussion on monthly activities.
Process Improvement: Streamlined functions by developing and implementing processes and task management ticket systems.

Accounts & HR Assistant

Delphi Infotech Pvt Ltd

04.2019 - 02.2020

HR and Compliance Management: Developed and maintained organizational HR policies, ensuring compliance with employment regulations. Managed payroll administration, ensuring timely and accurate processing. Streamlined recruitment processes by implementing an applicant tracking system, enhancing candidate experience and reducing time-to-hire.
Process Efficiency: Streamlined onboarding processes for new employees, enhancing the efficiency of recruitment and training initiatives. Coordinated employee performance evaluations. Processed documentation for employee actions such as new hires, grievance resolutions and terminations.

Office Executive

WBSEDCL

07.2010 - 01.2018

Financial and Records Management: Managed vendor payments and bill generation. Maintained service books and handwritten employee records, adhering to government organization mandates. Monitored and processed reimbursement claims for compliance with regulations, ensuring accuracy and adherence to industry standards.
Regulatory Compliance: Read, recorded, and skillfully applied labor law compliance, rules, and regulations, particularly concerning pay scale changes. Calculated payroll deductions using SAP-FICO HRM.
Office Management: Implemented a digital filing system to improve document retrieval times. Maintained office supplies and equipment inventory.

Education

M.com - Accounting & Finance

Annamalai University

01.2011

B.com - Accounting & Finance

University of Calcutta

01.2008

Skills

Executive Support: Stakeholder Liaison , Complex Scheduling & Meeting Coordination, Travel & Logistics coordination, Report & Presentation Preparation, Digital Filing Systems

Operational & Project Management: Project Tracking Systems, Process Development/Streamlining, Vendor Management & Procurement, Compliance (HR/Labor Law)

Technical Proficiency: MS Office Suite, Google Workspace, Share Point Management, SAP-FICO HRM, Microsoft Power BI

Financial & HR Administration: Payroll Administration , Budget/Claim Management (Reimbursements/Payments)