Katharine Zehr
Attica
Summary
Dynamic and detail-oriented professional with extensive experience at Purdue University, excelling in accounts payable and administrative support. Proficient in QuickBooks and invoice processing, I fostered team collaboration and streamlined workflows, enhancing operational efficiency. Recognized for exceptional attention to detail and commitment to confidentiality, I consistently delivered accurate results in fast-paced environments.
Overview
15
15
years of professional experience
Work History
Accounts Payable Clerk
Ceres Solutions
11.2020 - 07.2022
- Assisted in processing vendor invoices for timely payments.
- Maintained accurate records of accounts payable transactions.
- Supported reconciliation of vendor statements to ensure accuracy.
- Learned and utilized accounting software for invoice management.
- Contributed to monthly closing activities through data entry tasks.
- Reviewed vendor invoices for appropriate documentation and validity prior to payment.
- Trained new team members on accounts payable processes, fostering a productive work environment.
Senior Administrative Assistant
Purdue University
06.2019 - 11.2020
- Coordinated scheduling for executives, optimizing calendar management for efficiency.
- Streamlined office processes through implementation of digital filing systems.
- Managed travel arrangements, ensuring compliance with company policies and budget constraints.
- Developed and maintained relationships with vendors to enhance service delivery.
- Kept files and records in content management systems such as MS SharePoint, EXCEL and others.
- Supported program operations by preparing and updating documents, reports and spreadsheets.
- Facilitated successful events, including conferences and workshops, through meticulous planning, coordination, and execution of logistics.
- Acquired proper equipment, refreshments and supplies for meetings.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Administrative Assistant
Purdue University
05.2017 - 06.2019
- Coordinated scheduling and logistics for departmental meetings and events.
- Managed office supplies inventory, ensuring timely procurement and cost-effectiveness.
- Developed and maintained filing systems to enhance document retrieval efficiency.
- Assisted in preparation of reports, presentations, and correspondence for senior leadership.
- Facilitated collaboration within team by organizing regular meetings and tracking project progress.
- Organized company events to enhance team cohesion, coordinating logistics and catering for over 50 participants.
Mail Carrier
United State Postal Service
06.2016 - 06.2017
- Delivered mail and packages efficiently across designated routes, ensuring timely service and customer satisfaction.
- Operated postal equipment, including sorting machines and delivery vehicles, maintaining high safety standards.
- Managed daily route planning to optimize delivery times and reduce operational delays.
- Assisted in training new mail carriers on procedures, safety protocols, and use of postal systems.
- Managed high volumes of incoming and outgoing mail during peak seasons without compromising quality or timeliness of service provided.
Eligibility Specialist
Xerox
01.2015 - 06.2016
- Reduced errors in eligibility determinations by maintaining thorough knowledge of program guidelines and regulations.
- Provided exceptional customer service through prompt response times, clear communication channels, and diligent follow-up practices.
- Ensured compliance with local, state, and federal regulations during all phases of the eligibility determination process.
- Resolved discrepancies with client applications to verify eligibility.
- Processed and certified documents for accuracy and compliance with government regulations.
Administrative Assistant
Home City Ice Company
04.2014 - 01.2015
- Streamlined administrative processes, improving workflow efficiency across teams.
- Trained new staff on office procedures and software applications to ensure smooth onboarding.
- Maintained inventory of office supplies and placed orders.
- Recorded new hires, transfers, terminations, changes in job classifications and merit increases to main human resources files.
- Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
Seasonal Scale Room Clerk
ADM
09.2013 - 11.2014
- Weigh trucks in and out
- Grade grain and enter date into computer systems
- Answered customer calls
Material Handler
R.R. Donnelley
02.2007 - 02.2013
- Packed items into appropriate containers for shipment.
- Maintained a safe work environment by following proper safety protocols and conducting regular inspections.
- Kept storage areas organized, clean, and secure to fully protect company assets.
- Used hand-held scanners and physical logs to accurately track item movements.
- Read production orders, work orders, shipping orders and requisitions to determine items to be moved, gathered, or distributed.
- Led material handling team, ensuring efficient workflows and timely order fulfillment.
Education
Fountain Central High School
Veedersburg, INSkills
- Data entry
- Accounts payable software
- Purchase order management
- Invoice processing
- Vendor invoice processing
- Quickbooks
- Confidentiality handling
- Petty cash disbursement
- Month-end closing
- Microsoft office and excel
- Attention to detail
- Data entry and 10-key
Timeline
Accounts Payable Clerk
Ceres Solutions
11.2020 - 07.2022
Senior Administrative Assistant
Purdue University
06.2019 - 11.2020
Administrative Assistant
Purdue University
05.2017 - 06.2019
Mail Carrier
United State Postal Service
06.2016 - 06.2017
Eligibility Specialist
Xerox
01.2015 - 06.2016
Administrative Assistant
Home City Ice Company
04.2014 - 01.2015
Seasonal Scale Room Clerk
ADM
09.2013 - 11.2014
Material Handler
R.R. Donnelley
02.2007 - 02.2013
Fountain Central High School
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