Kaushik Dutta

Accounts Payable :

1. Supervising and overseeing the daily operations of the accounts payable team of 20 members.

2. Manage the processing of vendor invoices and employee expense reports for payment.

3. Ensuring accurate coding, approval, and timely entry of invoices and expense reports into the accounting system.

4. Coordinating with purchasing and receiving departments to resolve discrepancies in invoices and purchase orders.

5. Develop and maintain strong vendor relationships, including negotiating payment terms and resolving payment issues.

6. Prepare and analyze accounts payable aging reports and reconcile vendor statements.

7. Manage the AP team, including hiring, training, and performance evaluations.

8. Implement and enforce policies and procedures to ensure compliance with company policies and regulatory requirements.

9. Streamline accounts payable processes and identify opportunities for cost savings and efficiency improvements.

10. Collaborate with internal and external auditors during periodic audits of accounts payable records.

Travel & Expense :

1. Develop and maintain travel and expense policies and procedures to ensure compliance with company guidelines and regulatory requirements.

2. Administer the corporate travel program, including negotiating contracts with travel vendors and managing relationships with travel agencies and airlines.

3. Review and approve employee expense reports, ensuring accuracy, completeness, and compliance with company policies.

4. Monitor travel and expense spending trends and identify opportunities for cost savings and process improvements.

5. Provide training and support to employees on the use of the expense reporting system and compliance with travel policies.

6. Audit and reconcile employee expense reports against receipts and company policies.

7. Collaborate with finance and accounting teams to ensure accurate recording and reporting of travel and expense transactions.

8. Analyze travel and expense data to identify patterns and trends, and make recommendations for policy changes or process improvements.

9. Stay informed about changes in travel regulations and expense management best practices.

10. Prepare reports and presentations for management on travel and expense spending, trends, and compliance metrics.

• Managing a team of 15 members including VMD, Invoice processing (both PO & NON-PO) & Payments
• Providing guidance, coaching, and direction to ensure accurate and timely processing of invoices, payments, and vendor relations
• Oversee the end-to-end accounts payable process, including invoice verification, payment approvals, and reconciliations, ensuring compliance with financial regulations and company policies
• Need to make sure Invoice processing is completed within SLA accurately and timely and payments are processed accurately and timely as per agreed SLA
• Ensures Month-end activities are completed on time for smooth closing of Accounts Payable sub-ledger
• Ensuring that DTPs are updated on time
• Ensuring cross-training and knowledge sharing within the Team
• Focuses on maintaining a good team spirit, through proactive communication, coaching, and counseling, in line with Centre policies and procedures
• Manage controls and/or segregation of duties in all P2P processes and Systems
• Vendor Mailbox handling to ensure timely response to all vendor queries relating to invoice status and payments
• Continuously evaluate and enhance accounts payable processes and systems to increase efficiency, reduce errors, and streamline workflows, driving cost savings and improved accuracy
• Monitor and track accounts payable, ensuring prompt follow-up and timely payments
• Reconcile data between Concur and E1 Systems, verifying the accuracy and reconciling the Invoices Interface
• Daily Allocation of Invoices to the team and ensure Invoices are processed within TAT
• Perform Duplicate checks before payment processing and ensure 100% Quality check is performed
• Facilitate payment processing (Both Invoice & employee credit card payments) through bank transactions
• Digitally organize and store invoices, supporting documents, and approvals
• Prepare a variety of reports for Month End Close & SLA, both routine and specialized, catering to the accounting team (GL), and senior leadership needs
• Preparing Monthly SLA & KPI dashboards to showcase the monthly status and progress of the accounts payable team's production
• Also brainstorming about the challenges and scope of improvements within the process
• Keep company records and accounts up to date, maintaining organized financial records
• Engage in day-to-day accounting activities, ensuring accuracy and adherence to financial regulations
• Manage bank reconciliation tasks, oversee AP documentation, and maintain AP reports
• Reconcile Employee Credit Card statements, along with payments to ensure timely payment and avoid late fees.

• Managing a team of 12 members in Accounts payable (Invoice processing, both PO & Non-PO) in a UK-based process
• Knowledge of processing Invoices in SAP and Verification of Invoices in ROCC
• Quality Checks for Invoice values having more than 100k to avoid any incorrect payments
• Vendor Mailbox handling to ensure timely response to all vendor queries relating to invoice status and payments
• Got the Opportunity to work in a Transition Process, managing a team size of 4 Members of Invoice Processing (Both PO and Non-PO) in Accounts Payable where I Performed the below-mentioned activities - Processing of Vendor Invoices in Concur (PO, Non-PO & Special Payment Request Form- SPRF Processing) in Concur and SUTI AP
• This was another team of 4 members that I had handled of US-based process
• Processing of Market Data Subscription Invoices, Handling renewal and termination of agreements, and cost allocation within departments
• Processing of Expense report processing in Certify ERP & Payment Unloaders via Blackline, where journals get posted in SUN Info Systems so the payments team can take it ahead for payment processing
• Preparation of Accruals File during Month Ends to prepare journals for posting
• Preparation of Credit Card Reconciliations allocating and coding the expenses made through Credit Cards
• Payments uploads in SUN Infor Systems, Doing Ledger Import to ensure successful journal posting of Invoice entries
• Handing AP-Queries mailbox to respond to all vendor queries relating to invoices and payments in a timely manner
• I am also responsible for inspiring and motivating team members with regular encouragement, keeping the enthusiasm going by providing individualized coaching when needed
• Established open and professional relationships with team members which facilitated communication, and quickly resolved issues, and conflicts
• Assisted established management staff with operational oversight, business development, and process improvement strategies
• Also got an opportunity to work in the RTR Team (Banking Team) for a year where I used to perform the below-mentioned activities
• Identifying Payments and Receipts reflected in Daily Bank Statements
• Allocating Payments and Receipts and clearing transitory GL Accounts
• Processing Intercompany Transfer Request
• Process Weekly Cash Pool Activity to clear transfers to transitory GL Accounts
• Process Month-end, Quarter-end, and year-end close including responsibility for the successful close of assigned entities
• Preparing monthly journal entries including accruals, monthly benefit adjustments, and treasury-related entries
• Ensure that all cash and positions are reconciled accurately, efficiently, and on a timely basis.

• Knowledge of processing Invoices and Payments (Both Manual and Batch Payment) in SAP and Oracle
• Ensure no early or late payment for better cash management
• Ensure the process control to block any fraudulent or Duplicate Payment
• Review concur expenses and processing T&E Invoices in Oracle
• Query Mailbox Handing, providing response and support to suppliers with their Queries related to Invoice Payment Status and Remittances
• Process Vendor Reconciliations to Identify Missed Payments if any
• Resolve critical escalation and other issues to ensure no repetition
• Reporting about TAT, accuracy, Invoice aging, and Hold Report
• Daily invoice auditing before payment run happens
• Ensuring SOX control in Process
• After Being promoted as Management Trainee, I was in a Team Lead Role of 8 Members in the Accounts Payable team Ensuring - Preparing daily workloads for staff & coordinating daily allocation of work
• Motivating team to achieve high standards and KPI targets
• Monitoring & reporting on standards & performance targets
• Ensure to prioritize tasks and workloads in order of importance
• Responsible for making sure that any gaps in performance or quality are quickly identified and addressed.