Kaushik Gupta
Administration |Facility management|Travel Management|Event|Transport|Vendor Management
New Delhi
Summary
Admin professional with 17+ Years experience in Office administrations ,Travel Management , Vendor management ,Event management .Ex Home credit , Ex oppo , Realme etc .
Overview
19
19
years of professional experience
6
6
years of post-secondary education
4
4
Languages
Work History
Admin Lead Role-Pan India
Rashmi group
11.2022 - 06.2023
- Team Management-Heads up Rashmi Group (Rashmi Metalik, Reach Dredging & Rashmi Green Hydrogen steel ) Facility Management, office Administration,Expat management , corporate travel program with 4 Corporate office team and 5 Plant Admin team
- Office Administration and employee welfare -Manage day to day administrative tasks such as vendor management, procurement, maintenance, housekeeping & facility services, cafeteria management and transport management and planning with other facility team member's for betterment and up-to-date services with expense management
- Facility Management- Supervise and manage all aspects of facilities include office housekeeping means cleaning, manage assets utilities, maintenance and repair, manage essential facilities like electricity, RO/water management, lift, stationary, AMC, documents etc
- Vendor Management and Budgeting - Vendor contracting with negotiating, help purchase team to find correct vendor with services, monitor vendor payment process timely, handle escalations related vendor services and resolve with solution
- Ensure timely NDC on regular period from Vendor
- Take care of complete monthly budget decided by management and need to maintain as per market standard and services
- Safety and Security- Implement and maintain effective safety protocols, procedure
- Manage and coordinate with security team regard activity on fire, CCTV, visitor management
- Conduct regular safety inspections, risk assessments and do audits to identify potential hazards and address them promptly.
Manager Administration & Facilities
OPPO India group (OPPO, REALME, M KASH)
12.2019 - 07.2022
- Team Management-Heads up OPPO India group (OPPO, REALME & M KASH) Facility Management, office Administration,Expat management , corporate travel program consisting of 6 on role Admin and 19 off role Admin , with in a strategic global and operationally driven program
- Office Administration and employee welfare -Monitoring multiple Offices administration of more than 1.5 lakhs sq feet area, rentals, Maintenance, House keeping & facility services, cafeteria management and transport management and planning with other facility team member's for betterment and up-to-date services with expense management
- Travel management-Drive strong operational projects that effectively span entire company its entire staff optimizing both planned and unplanned travel /event programs
- Monitoring all events and MICE of company actively and part of negotiation with vendor on their services to make all planned and cost saving for company
- Support transport team in daily challenges
- Expat Management-Managing Expat Apartment's Contracts, rental, housekeeping, handling escalations of expats and owner's both with team
- Security Management and Housekeeping Management-Manage manpower of house keeping and securities, regular meetings with service provider on performance and services improvement
- Annual fire safety checks, conduct annual fire mock drill and training
- Ensure office safety and employee safety
- Cost Analysis and Expense Management-Identify saving opportunities and service enhancements, initiate process improvement and development of benchmark -generated best practice
- Do quality check of all invoices payment as per contract terms and Indian tax norms
- Generating month expense report and data analysis monthly and quarterly with vendor to reduce cost of company
- Vendor Management-Initiate timely vendor contracting with purchase team, help purchase team to find correct vendor with services, monitor vendor payment process timely, handle escalations related vendor services and resolve with solution
- Ensure timely NDC on regular period from Vendor
- Fleet Management-Supervising local fleet booking for internal employees and timely evaluate fleet vendor services regarding service standard maintain
- Coordinate with departments to improve satisfactory score
- Close all complaints /feedback and circle back to closure
- Procurement and Negotiation-Perform cost analysis and set appropriate benchmarks
- Negotiating and finalize products with vendors as per evaluation of companies local operations spend with purchase team
- Create policies and procedures and do contracting with vendor for service delivery as per procurement strategy
- Team training and activity-Do quarterly Team building activity with all team members and arrange time to time on job training to team member's knowledge up gradation.
Assistant Manager -Facilities
Home Credit India Finance
11.2016 - 11.2019
- Facility Management for Gurgaon office of 50000 sq feet carpet area with all soft services, House keeping, security, cafeteria management, Transport, fleet etc
- Managed global travel arrangements for employees with zero errors and as per policy
- Performed internal quality report and managing all crisis management related to employee requirement and welfare
- Generated month expense report and vetting invoices and raising timely disputes and help to get vendor payment process on time
- Monitored employee reimbursement process
- Execute expat accommodations and senior managements requirements
- Taking active roll with procurement to negotiating and finalize products with vendor.
Lead Executive -Facility Operations
VLCC Healthcare Ltd
12.2014 - 10.2016
- Managed all global travel needs, facilities, events and VIP guest management of VLCC Healthcare Ltd
- On off role employment.
Implant Head -Operations
Agilent Technologies pvt ltd
03.2014 - 11.2014
- Lead team of 5 executives to make professional, accurate, cost effective travel arrangements on behalf of dnata to Agilent technology
- Timely invoice processed , help employees to get their reimbursement timely
- Fleet management pan India and event management with negotiating with vendor.
Lead Executive (Operations)
Kuoni Business Travel
12.2007 - 12.2013
SR Counselor
American Express Travel Pvt. Ltd.
12.2013 - 02.2013
Globe Forex and Travels Pvt. Ltd.
03.2007 - 12.2007
Travel Counselor
Travel and Rental Pvt. Ltd.
03.2005 - 02.2007
Reservation Executive
Care Well Express Pvt. Ltd.
06.2004 - 03.2005
Education
IATA/UFTAA Diploma (Foundation) -
03.2003 - 04.2004
Master in Tourism Administration (Advanced Post Graduation Diploma) -
09.2002 - 04.2004
B.Sc. (Science) -
05.1999 - 04.2002
Skills
Corporate Office Administration
Facility Management
Travel Management
Expat Management
Event Management
Vendor Management
Fleet management
Team Management
Procurement
Previous Experience
Hospitality industry
Personal Information
Date of Birth: 02/10/1980
Cooking and Listen Music
Love to cook Indian cuisines on my free time and listen India musics
Timeline
Admin Lead Role-Pan India - Rashmi group
11.2022 - 06.2023
Manager Administration & Facilities - OPPO India group (OPPO, REALME, M KASH)
12.2019 - 07.2022
Assistant Manager -Facilities - Home Credit India Finance
11.2016 - 11.2019
Lead Executive -Facility Operations - VLCC Healthcare Ltd
12.2014 - 10.2016
Implant Head -Operations - Agilent Technologies pvt ltd
03.2014 - 11.2014
SR Counselor - American Express Travel Pvt. Ltd.
12.2013 - 02.2013
Lead Executive (Operations) - Kuoni Business Travel
12.2007 - 12.2013
- Globe Forex and Travels Pvt. Ltd.
03.2007 - 12.2007
Travel Counselor - Travel and Rental Pvt. Ltd.
03.2005 - 02.2007
Reservation Executive - Care Well Express Pvt. Ltd.
06.2004 - 03.2005
MPTI(INDIA) - IATA/UFTAA Diploma (Foundation),
03.2003 - 04.2004
MPTI(INDIA), Kolkata - Master in Tourism Administration (Advanced Post Graduation Diploma),
09.2002 - 04.2004
Guwahati University - B.Sc. (Science),
05.1999 - 04.2002