Kavita Gaba
Facilities Manager
Gurgaon
Summary
Dynamic Facilities Operations Manager with nine years of extensive experience overseeing facility portfolios, service contracts, and vendor relationships. Expertise in utilizing data-driven tools such as Salesforce, DocuSign CLM, Power BI, and Excel-based dashboards to enhance workflows, monitor performance metrics, and ensure compliance. Proven track record of managing an annual budget of ₹10 crore and achieving cost savings of up to 15% through strategic vendor negotiations and process optimization. Recognized for driving initiatives that boost operational efficiency by 20%, reduce downtime, and improve workplace safety while maintaining a commitment to data integrity and service excellence.
Overview
33
33
years of professional experience
Work History
Facilities Manager
Shell India Markets Pvt. Ltd.
08.2016 - Current
- Sustaining the delivery of RE activities that meet HSE, service quality and cost containment objectives
- Delivering Goal Zero and retaining asset integrity
- Provide ‘Great Work to Place’ working collaboration with the service partners
- Manage Building Integrity in line with REPM 2.0 providing accurate services to stakeholders with quality & economics
- Managing the Facility Management for SIMPL Gurgaon office comprising ~ 20k sq. ft. with a FTE of 160.
- Managing vendor contracts relating to the performance and delivery of RE in Gurgaon.
- Implementation of HSE plan, Facility Security Plan, Business Continuity
- Ensure awareness to HSSE management system as per control frame work requirements for all aspects of FM operations - key area of focus (PTW, MOC, LOTO, ERP and Electrical safety, contractor safety management, health and food safety)
- Emergency Response Plan (ERP): Implement/Review the process and carry out ER exercises, including Medical Emergency Scenarios
- Handling of Office and residential office lease
- Supervising and managing a team of 14 GFMP personnel
- Managing the office space as per DE&I requirements
PCA and Office Administrator
BG Exploration & Production India Ltd.
02.2002 - 07.2016
- Company Overview: Exploration & Production of Oil & Gas
Secretary
Enron Oil & Gas India Ltd
04.2000 - 02.2002
- Company Overview: Production of Oil and Gas
Secretary
Le Meridien
09.1999 - 04.2000
- Company Overview: Five Star Hotel
Senior Secretary
Dalmia Resorts Int’l (P) Ltd.
09.1992 - 02.1998
- Company Overview: Time Share Company
Front Office Trainee
Hotel Park
03.1992 - 09.1992
- Company Overview: Five Star Hotel
Education
Bachelor of Science -
Delhi University
Skills
- Budget management and operational efficiency
- Compliance & Safety: HSSE standards, ERP planning, and DE&I space management
- Experienced in Power BI and Excel dashboards
- Cost reduction strategies
- Leadership & Collaboration: Team supervision, stakeholder engagement, and project execution
- Personal Strengths: Ethical, proactive, detail-oriented, and committed to continuous improvement
Accomplishments
- VP Award – 2017 - Smooth migration of GGN office to new location & decommissioning of the old office. Safe & efficient execution of Gurgaon office and employee move.
- Special Recognition Award – 2018/19/20
- Real Estate Asia Oceania Recognition Award – 2021 - Consistent attention to safety and for being a positive example to the team by
- Taking lead and driving office Health Risk Assessment
- Initiated the Gas suppression system simplification project to eliminate the false alarm and gas leak
- Well organized vaccination camp in Delhi
- Real Estate AOQ Safety Recognition Award – 2024 – Safe execution of Gurgaon Office Refurbishment Project
Timeline
Facilities Manager
Shell India Markets Pvt. Ltd.
08.2016 - Current
PCA and Office Administrator
BG Exploration & Production India Ltd.
02.2002 - 07.2016
Secretary
Enron Oil & Gas India Ltd
04.2000 - 02.2002
Secretary
Le Meridien
09.1999 - 04.2000
Senior Secretary
Dalmia Resorts Int’l (P) Ltd.
09.1992 - 02.1998
Front Office Trainee
Hotel Park
03.1992 - 09.1992
Bachelor of Science -
Delhi University
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