KAVITA NEVREKAR
Mumbai
Summary
Executive assistant with over 16 years of experience supporting high-level executives. A curious person by nature and like learning and acquiring new skills. Recognized as a problem solver and manage to get things done! Likes planning and organizing work to finish tasks meticulously. Individual with highly developed interpersonal and communications skills and enjoy working in a team as well as individually.
Highly organized and efficient with experience in both public and private sector administrative support. Skilled in managing complex schedules, coordinating executive meetings, and improving office workflows to enhance productivity. Successful in implementing new filing and organizational systems that increase efficiency in document management. Known for maintaining discretion with confidential information and effectively supporting senior executives by reducing their administrative burden.
Overview
19
19
years of professional experience
Work History
Executive Assistant to MD & CEO
Gmm Pfaudler Ltd.
Mumbai
06.2016 - Current
- Manage and handle complex calendars, dealing with multiple and urgent meeting conflicts, setting up f meetings and conference calls internally and externally.
- Preparing travel itinerary, book domestic & Intl fights, carry out cancellations & multiple rescheduling as necessary.
- Arrange hotel accommodation, apply for visa & co-ordinate with travel agents and arrange documents required for obtaining visa's
- Send visa Invite letters to Expats for obtaining Indian visa, book Meet & Greet services.
- Responsible for the Board meetings set up.
- Invoice processing and approval of project invoices.
- Telephone duties including comprehensive messages and screening calls.
- Preparing agenda, Drafting Mailers for stakeholders
- Planning leadership & Strategy Meet and arranging conferences for the same
- Dealing with a range of internal and external stakeholders including Organizations key client groups in the industry at local, national and International levels
- Taking care of administration requirements
- Processing of vendor bill & Co-ordination with finance for payments
- Assist HR Department for End to end management of Training, Collating Nominations data for different trainings Co-ordinate with managers and shortlisted participants, Sending out confirmation mails to participants & their managers, Sending timely reminders of all trainings
- Sharing training related data with participants, coordinate with outsourced trainers & location HR for all arrangements of training, collating feedbacks
Executive Secretary to CFO
Orbit Construction Pvt. Ltd
09.2014 - 06.2015
- Managing HODs calendar, Managing the information, data, files
- Managing daily appointments with external and internal customers /visitors
- Independently handling correspondence
- Keeping email correspondence up to date
- Maintaining client contact database
- Coordinate and compile all required documentation
- Preparing travel itinerary and make appropriate arrangement for travel/accommodation as and when he travels
- Co-ordinate for visa with travel agents
- Managing travel expense statements for HODs
- Keeping track of utility bills and credit card payments of HODs
- Prepare vouchers
- Follow up in the clearance of vouchers, credit card payments etc & timely payments thereafter
- Co-ordinate with different departments to get the work done as per HOD's instruction
- Following the manner of work in the absence of HOD
- File & retrieve documents
- Maintaining office systems, including data management, filing, etc
- Maintain an adequate inventory of office supplies
- Perform a variety of administrative or executive support tasks that are highly confidential and sensitive
- Prepare responses to correspondence
- Distribute incoming correspondence to HODs
Executive Secretary to Chairman, Vice Chairman & Executive Director - Business Development (Multiple reporting)
Sankalpan Infrastructure Pvt. Ltd.
Mumbai
04.2012 - 05.2014
- Company Overview: Sankalpan has a significant presence in the field of architecture & interior design as a premier design firm providing a range of services in the field of architecture & interiors
- The company has provided architectural solutions for more than 6 million sq
- Ft
- Of commercial infrastructure space
- Making Travel arrangements - by Air / Trains / Hotels / Car rentals
- Co-ordinate for visa with travel agents
- Managing travel expense statements for HODs
- Keeping track of utility bills and credit card payments of HODs
- Prepare vouchers
- Follow up in the clearance of vouchers, credit card payments etc & timely payments thereafter
- Prepare Work orders for consultants
- Co-ordinate with different departments to collect data for proposals
- Assist HOD in preparing business proposals
- Compiling weekly and monthly reports (updating Order book & Proposal status)
- Following the manner of work in the Director's absence
- Coordinate and facilitate the HOD calendar to arrange appointments, meetings and conferences
- File & retrieve documents
- Provide secretarial support to other Team members as and when required
- Interface with branches and overseas offices
- Maintaining office systems, including data management, filing, etc
- Maintain an adequate inventory of office supplies
- Perform a variety of administrative or executive support tasks that are highly confidential and sensitive
- Prepare responses to correspondence containing routine inquiries
- Distribute incoming correspondence to HODs
- Sankalpan has a significant presence in the field of architecture & interior design as a premier design firm providing a range of services in the field of architecture & interiors
- The company has provided architectural solutions for more than 6 million sq
- Ft
- Of commercial infrastructure space
Executive Secretary to Head Security & Vigilance Colonel & Chief Security Manager
Hotel The Leela Kempinski, Mumbai
Mumbai
02.2011 - 01.2012
- Company Overview: The Leela Palaces, Hotels and Resorts are an expanding chain of some of the finest Five Star luxury resorts and business hotels in India
- Provide high-level administrative support by conducting research, preparing statistical reports, handling information requests, and performing clerical functions such as preparing correspondence, receiving visitors, arranging conference calls, and scheduling meetings
- May also train and supervise lower-level clerical staff
- Assisting in overall day to day operations
- Establish and maintain effective working relationships with co-workers, supervisors
- Manage and Maintain executives' schedules
- Prepare & Maintain duty rosters of staff in Security department on monthly and weekly basis
- Prepare Daily Occurrence Report of the Hotel
- Prepare & Issue Temporary Entry Permit to Contractors
- Issue Master Keys to Concern departments
- Coordinate and facilitate the HOD calendar to arrange appointments, meetings and conferences
- Prepare budget report of the Security Department
- Prepare invoices, reports, memos, letters, financial statements and other documents, using word processing, spreadsheet, database, or presentation software
- Read and analyze incoming memos, submissions, and reports to determine their significance and plan their distribution
- Open, sort, and distribute incoming correspondence, including faxes and email
- File and retrieve corporate documents, records, and reports
- Prepare responses to correspondence containing routine inquiries
- Perform general office duties such as ordering supplies, maintaining records management systems, and performing basic bookkeeping work
- Perform a variety of administrative or executive support tasks that are highly confidential and sensitive
- Prepare work orders for contractors
- Make travel arrangements for HOD
- The Leela Palaces, Hotels and Resorts are an expanding chain of some of the finest Five Star luxury resorts and business hotels in India
Administrative & HR Executive
Sushil Financial Services Pvt. Ltd., Mumbai
Mumbai
06.2008 - 02.2011
- Company Overview: Sushil Financial Services Pvt
- Ltd is clearing and trading member of BSE (cash), NSE (Cash & Derivatives), MCX, NCDEX and CDSL, NSDL
- The company has all India presence of around 15 branches and 300 franchisees office of the company is situated at Mumbai
- Maintaining & Updating of MIS Related Utility services such as expenses for Landline Telephone, Electricity consumption, Mobile Expenses etc
- Submitting periodic MIS report to Management
- Follow up and ensure completion of all administration related work relation to Telecommunication, Electricians, Plumbers, Carpentry, Staff welfare or civil work etc
- Maintain the data related to Annual Maintenance Contracts (AMC) for office assets
- Upkeep & maintenance of office premises
- Making Travel arrangements - by Rail/Trains/Hotels/Car rentals
- Maintenance of Office Building and Utilities as Lifts, AC, Office Equipments Fax/Xerox/Printer/Attendance Punching Machine, etc
- Maintaining and managing stationery requirements
- To coordinate with the concerned department heads to meet up of their needs/ requirements
- Giving necessary complaints and follow ups for assets servicing and Ensure that all assets are operational at all times
- To Co-ordinate for staff welfare activities such as employee get -together
- To interact and negotiate with vendors to meet the companies infrastructure requirement
- Screening and sorting CV' s
- To arrange Interview Schedule in co-ordination with concerned HOD
- Obtaining Feedback from selected Candidates
- Allocating stationery and work desk to new joiners, Issuing Access Card to New Joiners
- To make entries of Deposit Cheques in Soham Software
- Sushil Financial Services Pvt
- Ltd is clearing and trading member of BSE (cash), NSE (Cash & Derivatives), MCX, NCDEX and CDSL, NSDL
- The company has all India presence of around 15 branches and 300 franchisees office of the company is situated at Mumbai
Customer Care Executive
Reliance Web World
Bandra, Mumbai
04.2006 - 04.2007
- Maximize every sales opportunity by promoting the highest standards of customer care
- Manage, Promote and sell broad band packages to walk-in customers in Broadband zone
- Handle and swiftly resolve customer complaints in a professional and effective manner
- Communicate daily with Customer Support Center functions
- Book Video Conferencing for Corporate Clients by Connecting local and ISDN video Conferencing
- Promote and handle Orders for Photo pint outs, Mug printing, T-shirt Printing
- Create new Ids for Internet Surfing
- Online booking of Airline & Volvo tickets for walk-in customers
- Maintain good staff relations through effective communication, leadership, discipline and motivation
Education
Bachelor of Commerce -
CHETANA College of Commerce and Arts
Mumbai, India01.2008
Higher Secondary Education Board - Commerce
CHETANA College
Mumbai, India03.2003
Maharashtra Secondary Education Board -
CGHS School
Mumbai, India03.2001
Part Time MBA - Operations Research Management
Sikkim Manipal University
Skills
- Microsoft Office Professional - MS Word, Excel, MS Power Point
- Internet explorer and Application packages
- Calendar management
- Travel coordination
- Meeting facilitation
- Vendor coordination
- Training coordination
- Attention to detail
- Human resources support
- Travel planning
Languages
- English
- Hindi
- Marathi
Personal Information
- Date of Birth: 07/17/85
- Marital Status: Married
Disclaimer
I hereby declared that the above information is true and correct to the best of my knowledge.
Father's Name
Ramkrishna Nevrekar
Languages
English
Proficient
C2
Marathi
Proficient
C2
Hindi
Proficient
C2
Timeline
Executive Assistant to MD & CEO
Gmm Pfaudler Ltd.
06.2016 - Current
Executive Secretary to CFO
Orbit Construction Pvt. Ltd
09.2014 - 06.2015
Executive Secretary to Chairman, Vice Chairman & Executive Director - Business Development (Multiple reporting)
Sankalpan Infrastructure Pvt. Ltd.
04.2012 - 05.2014
Executive Secretary to Head Security & Vigilance Colonel & Chief Security Manager
Hotel The Leela Kempinski, Mumbai
02.2011 - 01.2012
Administrative & HR Executive
Sushil Financial Services Pvt. Ltd., Mumbai
06.2008 - 02.2011
Customer Care Executive
Reliance Web World
04.2006 - 04.2007
Bachelor of Commerce -
CHETANA College of Commerce and Arts
Higher Secondary Education Board - Commerce
CHETANA College
Maharashtra Secondary Education Board -
CGHS School
Part Time MBA - Operations Research Management
Sikkim Manipal University