Open To Work
Kavya Gowda
EXECUTIVE ASSISTANT | HR & ADMINISTRATION
Bengaluru,KA
Summary
Dedicated Executive Assistant with excellent experience in industry. Maintains professional appearance and demeanor and expertly completes assigned tasks with a focus on quality. Dependable and quick-learning team player with effective communication and organization skills.
Overview
7
7
years of professional experience
Work History
Officer & Executive Assistant to DMD
Toyota Kirloskar Motor
03.2023 - Current
- Facilitate comprehensive executive assistance to deputy managing director in overseeing India and Middle East operations, involving detailed calendar management and coordination of domestic and international travel.
- Facilitate management of executive correspondence and sensitive communications while maintaining high standards of accuracy and discretion.
- Manage leadership meetings, corporate events, and cross-functional interaction while upholding systematic electronic records and governance documentation.
- Coordinate efforts with HR and business teams regarding recruitment, senior onboarding, training initiatives, and executive reporting.
- Active Member of IASAP (Indian Association of Secretaries and Administrative Professionals).
- As admin overseeing expat accommodations and branding initiatives and procurement orders
Personal Assistant/Executive Assistant to the Director
Iksenyaas Dsiign LLP
12.2021 - 03.2023
- Handled sensitive information discreetly, maintaining confidentiality when managing personnel files or financial data.
- Coordinated special projects, liaising with stakeholders to ensure timely completion of deliverables.
- Oversaw personal and professional calendars and coordinated appointments for future events.
- Provided research assistance on various projects, leading to informed decisions based on accurate information.
- Managed travel arrangements including flights, accommodations, and itineraries for smooth business trips.
- Assisted in preparing meeting agendas and taking minutes to support strategic decision-making processes.
- Implemented office procedures that streamlined operations, reducing turnaround times for administrative tasks.
- Coordinated recruitment processes, ensuring timely scheduling of interviews and communication with candidates.
- Assisted in onboarding new employees, facilitating training sessions and orientation programs for seamless integration.
- Assisted in payroll processing to ensure timely delivery of paychecks to all employees.
- Processed invoices and maintained accurate financial records to support timely payments.
- Assisted in monthly reconciliations to ensure consistency and accuracy of accounts.
- Ensured compliance by handling statutory filings including GSTR-1, GSTR-3B, TDS, and Professional Tax.
- Implemented best practices for expense tracking, resulting in reduced processing times across departments.
- Managed processing of payments and documents such as invoices, journal vouchers, employee reimbursements, and statements.
HR & Admin Assistant
BharatElectronicsLimited (BEL)
07.2017 - 12.2019
- Streamlined recruitment and onboarding processes by managing new joiner documentation, upholding accurate personnel records, and guaranteeing efficient employee induction.
- Managed HR functions involving coordination of scheduling, training program support, maintenance of employee data in SAP, and enhancement of employee engagement initiatives.
- Assisted HR teams in managing employee documentation and personnel files, ensuring data integrity aligned with organizational policies and compliance mandates.
- Coordinated HR functions including scheduling, training program support, and maintenance of employee data in SAP to facilitate employee engagement initiatives.
- Managed employee benefits administration by addressing queries and collaborating with internal stakeholders for timely resolutions.
- Oversaw daily administrative operations including appointment scheduling, travel arrangements, correspondence handling, and systematic office record management.
Education
MBA - Human Resources & Finance
Jain University
Bengaluru, India08-2025
Bachelor of Commerce (B.Com) - Accounting And Finance
Bangalore University
Bengaluru, India10-2020
Diploma - Commercial Practice
Government Women’s Polytechnic
Bengaluru, India05-2017
Skills
Executive assistance
Executive support
Calendar management
Itinerary management
Event planning support
Vendor and stakeholder management
Global mobility support
Talent management
Human resources support
Reporting proficiency
Comprehensive reporting skills
Compliance management skills
Regulatory compliance
Board leadership
Affiliations
Active Member of ISAP (Indian Association of Secretaries and Administrative Professionals).
Timeline
Officer & Executive Assistant to DMD
Toyota Kirloskar Motor
03.2023 - Current
Personal Assistant/Executive Assistant to the Director
Iksenyaas Dsiign LLP
12.2021 - 03.2023
HR & Admin Assistant
BharatElectronicsLimited (BEL)
07.2017 - 12.2019
MBA - Human Resources & Finance
Jain University
Bachelor of Commerce (B.Com) - Accounting And Finance
Bangalore University
Diploma - Commercial Practice
Government Women’s Polytechnic