Kelly Radabaugh
Westfield
Summary
Detail-oriented Executive Assistant with expertise in schedule management, travel coordination, and maintaining information confidentiality. Proven track record in streamlining administrative processes to enhance workflow and improve efficiency.
Overview
20
20
years of professional experience
Work History
Executive Assistant
Indiana University Simon Comprehensive Cancer Center
2016.11 - Current
- Coordinated communication between departments, facilitating collaboration on research initiatives and projects.
- Developed comprehensive meeting agendas, ensuring all participants were prepared and informed.
- Streamlined administrative processes, improving workflow and reducing response times for internal requests.
- Oversaw travel arrangements, ensuring compliance with institutional policies while minimizing costs.
- Handled confidential and sensitive information with discretion and tact.
- Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.
- Processed travel expenses and reimbursements for executive team and senior management group.
- Streamlined executive communication by managing emails, phone calls, and scheduling appointments.
- Organized and coordinated conferences and monthly meetings.
- Managed office inventory, tracking supplies and placing orders to ensure smooth daily operations.
- Answered high volume of email inquiries.
- Coordinated events for staff members, promoting team-building activities and boosting morale within the workplace.
- Provided professional administrative support during meetings, including agenda preparation and minute-taking duties.
- Ensured smooth daily operations through consistent maintenance of office equipment, troubleshooting issues when necessary.
- Aided in the recruitment process by planning candidate itineraries and scheduling interviews.
- Delivered exceptional organizational support enabling executive focus on high-level strategic initiatives fostering company growth.
- Maintained strict confidentiality of sensitive information, upholding company's privacy policies and ethical standards.
- Managed complex calendars for senior executives to facilitate efficient scheduling and meeting planning.
Principals Secretary
Westfield Washington Schools
2006.08 - 2016.11
- Coordinated daily administrative operations to support principal and enhance school efficiency.
- Managed communication between staff, parents, and students to ensure clarity and responsiveness.
- Developed and maintained filing systems to ensure accessibility of vital documents and records.
- Streamlined scheduling processes for meetings and events, optimizing time management across the school.
- Oversaw incoming correspondence, prioritizing responses to enhance workflow for principal's office.
- Organized all necessary documentation for meetings, including agendas and minutes for efficient communication among stakeholders.
- Ensured a positive school environment by addressing parent inquiries professionally and promptly.
- Served as first point of contact for visitors entering the main office area while providing friendly service that reinforced the school's positive reputation.
- Maintained accurate records of student performance, attendance, and disciplinary actions for easy access and review.
- Promoted a safe learning environment by maintaining up-to-date emergency contact information for students and staff members.
- Maintained confidentiality while handling sensitive documents related to student discipline cases or personnel matters.
- Managed schedules for the principal, ensuring timely attendance at meetings and events.
- Provided support for school-wide initiatives, assisting with event planning and coordination as needed.
Education
High School Diploma -
Paul Harding High School
Fort Wayne, INSkills
- Executive support
- Administrative support
- Office management
- Strong problem solver
- Schedule & calendar planning
- Meticulous attention to detail
- Information confidentiality
- Customer Service-oriented
- Expense reporting
- Scheduling
- Calendar management
- Travel coordination
- Professional and mature
- Meeting planning
- Document preparation
- Proofreading
- Advanced MS office suite
- Resourceful
- Phone etiquette
- Extensive vocabulary
Timeline
Executive Assistant
Indiana University Simon Comprehensive Cancer Center
2016.11 - Current
Principals Secretary
Westfield Washington Schools
2006.08 - 2016.11
High School Diploma -
Paul Harding High School