Ketan Chapade
Santacruz Mumbai
Summary
Dedicated and detail-orientated administrative executive with over 3 years of experience managing office facilities and coordinating administrative functions across multiple locations. Known for improving administrative workflows, implementing cost-saving strategies, and maintaining high levels of accuracy in all operations. Possess excellent communication skills, leadership qualities, and the ability to manage multiple tasks simultaneously while ensuring quality outcomes. Previous work demonstrates significant impact on efficiency and productivity within fast-paced business environments.
Overview
7
7
years of professional experience
Work History
Administrative Executive
GroupL (Incred)
Mumbai
07.2024 - Current
- Managed all office facilities for the head office, ensuring a well-maintained and efficient working environment.
- Coordinated laptop inventory for over 10+ company entities, maintaining accurate records and facilitating timely distribution to new employees.
- Organised and maintained executive calendar of appointments, meetings, conferences.
- Prepared reports, presentations, agendas and other documents as requested by management.
- Provided administrative support to executives including fielding telephone calls, responding to emails and scheduling meetings.
- Coordinated project activities among multiple departments, tracked progress towards goals and deadlines.
- Created spreadsheets using MS Excel to track programme performance metrics.
- Oversaw human resources requirements, including employee onboarding, managing and administering health and employee benefits and maintaining personnel records.
- Organized seating arrangements and ensured all necessary equipment, including laptops, were provided to new hires upon onboarding.
- Oversaw the asset collection process for exiting employees, ensuring all company property was returned and recorded accurately.
- Managed front desk operations.
- Collaborated with employees across 5 office locations, including Mumbai, to ensure seamless communication and operational support.
Assistant Facility Administrator
GroupL (Incred)
Mumbai
12.2020 - 07.2024
- Organized and maintained facility records, such as personnel files, maintenance logs, and inventory lists.
- Provided administrative support to the Facility Administrator by managing daily operations of the facility.
- Drafted memos, letters and reports for Facility Administrator's review.
- Managed appointment scheduling for Facility administrator and other staff members.
- Coordinated meetings with internal and external guests.
- Monitored security systems to protect against unauthorized access or vandalism.
- Resolved customer complaints regarding facilities services in a timely manner.
- Performed routine maintenance tasks such as painting, plumbing repairs.
- Ordered supplies needed for day-to-day operations.
- Reviewed vendor contracts before finalizing agreements with suppliers.
- Supervised day-to-day facility operations in accordance with set policies and guidelines.
- Assisted in planning special events held at the facility.
Office Assistant
Toabh talent management.
Mumbai
04.2019 - 03.2020
- Organized office operations and procedures, such as managing calendars, scheduling appointments, preparing reports and maintaining records.
- Managed office supply inventory by tracking orders and ensuring adequate stock levels are maintained at all times.
- Maintained an organized filing system of paper documents and electronic files.
- Ordered office supplies and managed inventory to ensure a well-stocked office.
- Managed daily office operations and maintained a clean and efficient workspace.
Office Support Assistant
Cd infotech private limited
Mumbai
09.2017 - 03.2018
- Organized and maintained office files.
- Answered incoming calls, responded to inquiries and directed calls to appropriate personnel.
- Assisted with onboarding new employees by providing orientation materials and scheduling introductions with other staff members.
- Operated office equipment such as computers, printers, copiers and scanners.
- Reviewed and approved vendor invoices.
Education
Bcom -
University of Mumbai, Mumbai
Mumbai10-2020
Skills
- Administrative Management
- New employee orientations
- Logistical Planning
- Project Support
- File Organization
- Event Coordination
- Meeting Scheduling
- Report Preparation
- Front Desk Management
- Administrative Leadership
- Maintenance and Repair Orders
Affiliations
- Knowledge and Learning: I'm always expanding my knowledge across various domains, from technology and science to arts and culture.
- Interests and Hobbies: I have a keen interest in mobile photography and videography, which allows me to creatively capture moments and explore my surroundings.
- Career and Professionalism: I'm diligent in my role, whether it's assisting in office management, handling administrative tasks, or supporting IT functions.
- Personal Development: I priorities personal growth, whether it's through setting financial goals, maintaining physical fitness, or nurturing creativity through travel and exploration.
- Social Engagement: I value relationships and enjoy staying connected with friends and colleagues, celebrating milestones, and supporting each other.
Custom
Driven by a passion for creativity and adventure, I aspire to merge my love for travel and photography with a broader life vision. As a mobile photography and videography enthusiast, I capture not just moments but stories—stories of places, cultures, and experiences that fuel my desire to explore the world.
Language
English , Hindi , Marathi
Timeline
Administrative Executive
GroupL (Incred)
07.2024 - Current
Assistant Facility Administrator
GroupL (Incred)
12.2020 - 07.2024
Office Assistant
Toabh talent management.
04.2019 - 03.2020
Office Support Assistant
Cd infotech private limited
09.2017 - 03.2018
Bcom -
University of Mumbai, Mumbai
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