Kinjal Kamdar

Key Responsibilities:

• Streamline and prioritize CEO’s diary, ensuring efficient scheduling and time management.
• Oversee coordination of CEO’s schedule, aligning executive engagements with organizational priorities. Serve as communication bridge, facilitating clear and timely dialogue between CEO, departments, and senior leadership.
• Plan and execute high-profile corporate events, reinforcing company’s brand and CEO’s presence within industry.
• Liaise with senior leadership to ensure positive interactions and strong executive presence at all levels. Drive operational improvements by implementing best practice standards and talent development within team.
• Manage strategic CEO communications and partnerships, reinforcing Barclays’ market position and strategic initiatives.

Key Achievements:

1. Diary and Schedule Management:

• Successfully streamlined the CEO’s diary, optimizing time management and reducing scheduling conflicts, thereby ensuring seamless day-to-day operations.

2. Event Planning and Execution:

• Led the orchestration of major events, including the BUK Board and BUK ExCo meeting, noted as the largest visit of 2023, demonstrating exceptional planning and organizational skills.

3. Strategic Communication and Partnerships:

• Established and maintained high-level communication strategies, effectively updating the CEO’s biography and managing sensitive information requests, solidifying the CEO’s and Barclays’ brand image.

4. Executive Support and Office Management:

• Enhanced the operational efficiency of the CEO’s office through proactive measures, improving response times to key business inquiries and strategic initiatives.

5. Stakeholder Engagement:

• Acted as the principal liaison for the CEO, ensuring robust partnerships and collaboration with internal and external stakeholders, which improved trust and facilitated corporate objectives.

6. Leadership and Team Development:

• Took the initiative to mentor Executive Assistants, fostering a knowledge-sharing environment that encouraged professional growth and team cohesion.

7. Operational Excellence:

• Streamlined administrative processes, including meticulous management of distribution lists and coordination of complex schedules, preventing operational hiccups and enhancing business continuity.

8. Regulatory Compliance and Best Practices:

• Vigilantly ensured all activities and decisions complied with internal policies and regulatory requirements, contributing to the upholding of Barclays’ reputation for high standards of conduct and integrity.

9. Training and Development:

• Championed the development and completion of mandatory training sessions, enhancing team knowledge and compliance with industry standards.

· Responded to emails and other correspondence to facilitate communication and enhance business processes.

· Managed complex calendar scheduling with focus on proper allocation of executive availability.

• Key Responsibilities:
• Time Management: Coordinated daily schedules and activities for family, managing multiple tasks effectively within dynamic environment. • Financial Planning: Managed household budget and finances, demonstrating fiscal responsibility and strategic planning. • Education: Contributed to children’s development with hands-on educational activities that promote cognitive skills and social development. • Organization: Maintained organized living space conducive to healthy family environment, managing logistics and daily routines. • Problem Solving: Handled unforeseen challenges with adaptability and resourcefulness, developing practical and creative solutions to variety of problems. • Communication: Fostered nurturing environment through clear and empathetic communication, ensuring family members’ needs were met and voices heard.
• Key Achievements:
• • Developed structured home environment that supported family well-being and educational activities during crucial developmental period. • Implemented effective household management strategies that optimized family budget and savings. • Engaged in continuous personal development through online courses, reading, and community involvement to stay current with industry trends and maintain professional skills.

• Planned and delivered Vodafone's Customer experience excellence (CXX) programme, engaging employees with digital transformation story and communicating key initiatives globally to all Vodafone markets
• Supported functional communications, engaging employees in strategy and how this is contributing to digital ambitions
• Developed key messaging for delivery of corporate strategy and individual campaigns and initiatives
• Developed and managed trusted stakeholder relationships with local market Internal Communications teams and senior leaders across organization
• Advised stakeholders on strategic communications best practice, industry trends, channel strategies and stakeholder / influencer management
• Built and maintained excellent relationships throughout organization and planned and implemented multiple projects at same time
• Supported Senior Internal Communications manager in planning and delivery of major corporate announcements, launches, events and key channels for functional teams
• Delivered fresh ideas while working with existing brand guidelines
• Articulated clear strategic vision and generated enthusiasm in achievement of clear organizational objectives
• Managed Social Media campaigns and day-to-day activities.
• Planned, implemented, and tracked sales and marketing strategies to promote brand products.
• Created and managed budgets to maximize brand reach and engagement.
• Researched and identified new opportunities for product and brand development.
• Developed and executed branding campaigns to educate target audiences on product features, benefits and values.
• Managed and oversaw creative projects to drive quality, accuracy and deadline management.
• Analyzed customer feedback and market trends to make informed decisions about product and brand messaging.

• Effective administrative & secretarial support to Senior VP of Vodafone Shared Services Ahmedabad
• Enabled the Senior VP to focus on core activities by supporting in administration and organizational tasks, governance functions and record keeping
• Arranged end to end business trips (internal and overseas) including booking of meetings, preparing of agendas, issue of tickets, visa foreign exchange etc
• Co-ordination with facilities and administration department for various requirements
• Effective calendar management
• End to end responsibility for Senior VP's calendar (keeping and updating calendar on daily basis, plan mid-term and long-term activities and business travel, anticipate meeting conflicts and propose ways how to resolve them)
• Handled e-mails, highly confidential documents, activity and reports for the VF executive members
• Provided effective organization support that included meeting set up, collection of data, prepare or gather pre-read, Reports and analytics, power-point preparation, print outs, room booking, catering arrangements, effective signature / approval process for expenses
• Provided the secretariat function for the primary Governance & Operational board meeting sets, including agendas and minutes etc
• Captured Minutes of Meetings and follow-up on actions / call overs for the Leadership Team and 10 direct reports
• Prepared expense / health claims and managed tracker of expenses
• Organized Team events and planned and executed end to end agenda for the key visits from Vodafone group being the single point of contact for every meeting/overall agenda
• Created database and MIS required for weekly and monthly governance forums like SSO Dashboard meeting, Vodafone group meeting, Vodafone Shared Services meeting, etc
• Established a strong collaboration with other Vodafone Shared Services India and Vodafone group departments and external teams including EA's to 'Global Heads'.
• Handled confidential and sensitive information with discretion and tact.
• Managed executive calendars, scheduling meetings and appointments and coordinating travel arrangements to optimize time.

• Involved in Sourcing, Screening, Profiling, Networking, Candidate Relationship Management and Resume Database management
• Wrote job adverts and posted them to different platforms
• Sourced resumes from subscribed sites, existing database and other resources
• Head Hunting from target companies
• Used the social media for finding the best profile
• Processed the candidatures online and conducted preliminary screening of candidates
• Short-listed profiles based on parameters set by the respective departments
• Conducted telephonic / skype interviews
• Presented candidature report by analyzing the suitability of candidates with respect to capabilities, interests, and negotiating the CTC
• Sent a weekly recruitment tracker to all the heads of the departments to update on the closed/open/new positions.
• Developed communication and marketing plan and leveraged talent acquisition tools, resources, and campaigns to source and attract top talent.
• Optimized sourcing networks and used proactive methods to direct source candidates.
• Created and drove talent acquisition and job placement strategies to attract diverse candidates.
• Analyzed recruiting metrics to share reports and recommendations with stakeholders.
• Identified and created recruitment and administrative performance metrics and data to analyze trends, drive change, and assess progress.
• Conducted compensation conversations with human resources and hiring managers to foster internal and external equity.
• Negotiated contracts and managed budget for recruiting expenses.

• Taking views and opinion i.e
• Doing Market Research for different markets in different countries across the world
• Taking valuable inputs & opinion from top management level people
• Handled different projects for countries like U.K., Poland, Norway, Denmark, Netherlands, Italy, Morocco, India etc
• Received twice Best performer for the month
• Achieved 60 market research survey reports in a month for a project called BIS by the biggest France Based Electrical Company SCHNIEDER ELECTRIC
• Was ranked 2nd out of 85 employees for the quarter i.e
• Jan'07 to Mar'07
• Was shifted to HR for Market Research in April'07 as H.R
• Coordinator
• Handled attendance and salary of all M.R
• Employees
• Looked after the discrepancies and other salary related issues of employees
• Handled the formalities of new joinees like their salary account openings, process training and handing them over to the respective team leaders
• Handling the formalities of resigned employees for releasing their timely payments and ensuring their smooth exit
• Co-ordination with other departments on behalf of Market Research.
• Analyzed large volume of data to identify patterns, trends and correlations.
• Prepared detailed reports summarizing research findings and recommendations for further action.
• Stayed up-to-date with industry trends and developments to conduct relevant and valuable research.

• Preparation of Finance Process Document which contained processes to be followed in finance and accounts related activities
• Handled Mediclaim Insurance of the Company and Interaction with the Insurance Company for Claims Settlement & Premium Payments at regular intervals
• Interaction with the employees of the company for their queries regarding filing for claiming the mediclaim thus by maintaining internal customer relationships
• KRA (Key Result Areas) Tracking of Finance employees which enable the company to decide the Performance Pay, Promotion & Increment of the employees
• To Collect and Compile the database related to Monitoring of individual KRAs of all employees in the finance department
• Supporting role in Verification of Physical Assets and payments of Capital Expenses and Operating Expenses
• Arranging and coordinating meetings of cross functional departments, preparation of agenda and minutes of the meetings.

• Accounting of stock, stock transfers, purchases and sales
• Physical verification of stocks and preparation of stock reconciliations
• Accounting for Operating Expenses
• Billing / Invoicing and handling customers / dealers' inquiries and negotiations
• Handling collections and outstanding
• Preparation of cash flow / funds flow statements
• Reconciliation of Accounts of Dealers.

• Accounting and reconciliation of stock, stock transfers and including purchases and sales
• Accounting for Sales, Purchase, Expense and other operations
• Physical verification of stocks analysis of differences
• Billing / Invoicing and handling negotiations with customers / bulk dealers
• Handling collections and outstanding and tracking the credits
• Reconciliation of Accounts of Dealers, Distributors and Other Parties.