Kiran B G

1. Operational Excellence & Compliance

• Performing Vendor reconciliation for Key, SME and Freight vendors.
• Performing open line item analysis to make sure invoices paid as per the due date.
• Performing work allocation to the team.
• Supporting stakeholders regarding AP issues, escalations, and resolution of complex issues.
• Responding accurately and timely to queries regarding supplier invoices.
• Assisting with any AP related questions from internal and external teams.
• Managing debit balance by connecting with suppliers to collect refunds and apply them to open documents.
• Maintaining strong internal controls and support audits, reconciliations, and risk reviews.
• Analyzing AP ledgers, debit balances, advances, and GRIR, and driving corrective actions.
• Supporting internal and external audit and ensure smooth audit process.
• Assisting with special projects and audits as needed
• Creating purchase orders in Coupa and SAP.
• Training Marketing Team on purchase order creation and PO related issues.
• Approving invoices by validating the details and ensure adherence to accounting policies.
• Performing GRIR reconciliation.
• Preparing Blackline reconciliations and tasks as assigned.
• Preparing and maintaining non–po exception list.
• Maintaining and updating SOPs, driving root cause analysis, and implementing process improvements ideas.
• Coordinating with Financial controller on high value and advance payments.

3. Reporting & Analytics

· Preparing and publishing MIS reports, dashboards in Power BI on KPIs such as analytical insights on AP metrics, Weekly Parked and Blocked invoices pending report, Weekly trend by user, Monthly PTT %, Debit Balance report.

• Use data-driven insights to identify trends, highlight risks, and propose process improvements.
• Supporting to the Senior Manager – AP in defining and monitoring KPIs related to automation, compliance, and efficiency.

4. Subject Matter Expertise in Accounts Payable

• Working as a subject matter expert (SME) for all AP-related processes, systems, and compliance requirements.

· Supporting in developing and maintaining SOPs, process documentation, and control framework

· Training new joiners on the process exception.

4. Process Transformation & Automation

• Collaborating with IT and Global Teams to implement and optimize SAP S/4HANA functionalities relevant to Accounts Payable.
• Supporting to implement digital tools such as OCR, MDI, or AI-enabled platforms to minimize manual intervention and improve efficiency.
• Identifying process bottlenecks and help design digital workflows for invoice processing, approvals, and payments.

5. Collaboration & Digital transformation

• Working closely with Procurement, IT, Finance, and other business units to drive digital transformation goals.
• Collaborating with vendors to facilitate digital invoicing and payment processes.
• Promoting a tech-first, data-driven culture within the AP team through upskilling and adoption of new tools and technologies.

• Assisting in day-to-day finance operations including invoice processing, expense tracking, and reconciliation.
• Processing non-PO invoices in line with company policies.
• Matching invoices to purchase orders/contracts, obtain appropriate approvals.
• Monitoring accounts payable aging and follow up on overdue invoices.
• Coordinating with internal teams and vendors for payment-related queries and approvals
• Communicating with vendors and internal teams to resolve queries and discrepancies.
• Assisting in preparing financial reports, dashboards, and analysis for management review.
• Supporting internal and external Audit and month end closing activities related to accounts payable
• Performing work allocation and productivity of the team,
• Performing quality check of the invoices on daily basis.