Kiran Kumar G M
Executive Assistant and Office Manager
Summary
A seasoned professional with a rich and varied experience in supporting the C-level with Transactional Executive Assistance, Strategic Planning, Customer Relations, Program Management, etc. Acting as a force-multiplier – enhancing their efficiency, focus, and strategic reach.
Overview
20
20
years of professional experience
6
6
Languages
Work History
Executive Assistant and Office Manager
Arjas Steel Pvt. Ltd.
04.2019 - 04.2025
- Efficiently manage the Managing Director's calendar to prioritize meetings and conferences. Represent him in his absence and minutes (MoM)
- Travel management including itineraries and local logistics
- Planning and coordinating team activities & events (Board Meeting, AGM, offsite, town hall, celebrations, etc.)
- Collaborate with senior leadership, including the BOD, to assess and prioritize high-impact activities that align with the company's strategic goals and objectives
- Collaborate with cross-functional teams across Supply Chain, Production, Finance, IT and Sales, streamlining operations
- Coordinate with various professional & industrial bodies/ forums (CII, FICCI, FKCCI, ISA, etc.)
- Follow-up with various executives, stakeholders towards timely closure of action items & highlight areas of concern
- Overseeing and optimizing day-to-day business operations to enhance efficiency
- Providing collaborative support to departmental (SBU) Heads for effective business development functions
- Developing and implementing operational policies and procedures to ensure consistency and compliance
- Planning & managing the company profile, corporate website, intranet, social media accounts, Annual Report, newsletters & other periodic communications
- CSR planning and Management
- Conduct research to support the MD's initiatives and draft content for internal and external communication including detailed reports, articles, and presentation materials
- Study market trends and analyze competitive market strategies
- Collate and analyze data from Industry reports, public information, field reports or purchased data to facilitate decision making
- Communicate with customers, suppliers, professionals, industry bodies to stay abreast with the industry trends
- Assisting in planning and executing special projects and initiatives
- Monitoring project timelines, budgets, and deliverables. Ensuring projects align with the company's strategic goals
- Tracking lead indicators on business performance - review of sales, financial analysis (P&L, Cash flow & Balance sheet), Operational efficiencies (tracking KPIs) and Marketing effectiveness
- Participate in Annual Business Planning (ABP), budget and CAPEX/ OPEX planning
- Managing core office administrative activities (office supplies, AMC, housekeeping, space planning, new-hire onboarding, office equipment, etc.)
- Interface with support functions viz: procurement, IT, HR & finance as required
Executive Assistant and Program Manager
Microsoft India
03.2015 - 06.2018
- Managing an active calendar of appointments & meetings; correspondence management; Coordination of domestic & international travel, including itineraries and local logistics
- Time-sheet & expense reporting. Ensure reconciliation of all expense statements & tracking payment time-lines
- Managing business relationships & communication on behalf of the Director. Manage business and private correspondence. Tracking & driving completion of key deliverables
- Facilitating and managing logistics for employee events, team building, all- hands, performance reviews, operational planning meetings & space allocation
- Responsible for all periodic (monthly, quarterly & adhoc) communications from the Director's office
- BU budget, accounts payable & invoice/ PO management
- Partner visit management. Liaison with departments as required
- Program Management - Steering, planning & implementing OCP trainings (webinars & classroom)
- Microsoft Association of Practicing Architects (MAPA) program
- The scope included content management, planning new initiatives, demand gen activities, liaison with service providers, delivery & evaluation
- Stakeholder Reporting: Keep the stakeholders updated with periodic & adhoc reports. Help prepare leadership updates & dashboards
- Https://www.microsoft.com/en-in
Executive Assistant and Office Manager
Liventus Technology Services
04.2014 - 03.2015
Executive Assistant to the Chief Executive Officer
Payback India
11.2011 - 03.2014
Business Manager and Executive Assistant
DCT Estates India Pvt. Ltd.
07.2005 - 11.2011
Education
MBA - HRM
Pondicherry University
Puducherry, India 04.2001 -
Bachelor of Business Management -
Bangalore University
Bengaluru, India05-2005
Skills
Executive Management, Special Projects Management, Research and Business analysis
Comprehensive Microsoft Office proficiency (Word, PowerPoint, Excel, Teams, SharePoint and Outlook)
Ability to multi-task, attention to detail, articulate and well organized with great follow-up skills
Vendor Management, Procurement, Team Handling & Performance Management
Office Management and logistics support
Personal Information
- Date of Birth: 04/27/82
- Marital Status: Married
Timeline
Executive Assistant and Office Manager
Arjas Steel Pvt. Ltd.
04.2019 - 04.2025
Executive Assistant and Program Manager
Microsoft India
03.2015 - 06.2018
Executive Assistant and Office Manager
Liventus Technology Services
04.2014 - 03.2015
Executive Assistant to the Chief Executive Officer
Payback India
11.2011 - 03.2014
Business Manager and Executive Assistant
DCT Estates India Pvt. Ltd.
07.2005 - 11.2011
MBA - HRM
Pondicherry University
04.2001 -
Bachelor of Business Management -
Bangalore University
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