KIRUBA SHANKAR
Nanganallur
Summary
Dynamic Team Lead with extensive experience at Lincoln Electric Company, excelling in SAP and Oracle Cloud. Proven track record in vendor management and process optimization, leading a team to enhance invoice processing efficiency. Strong stakeholder communication skills and adept at resolving complex issues, driving significant improvements in accounts payable operations.
Overview
13
13
years of professional experience
Work History
Team Lead - Accounts Payable
LINCOLN ELECTRIC COMPANY (INDIA) PVT LTD
Chennai
08.2021 - Current
- Responsible for process handling US team of 10+members
- Handling Invoice processing and query handling team of US region and thorough knowledge in SAP-OpenText & Concur
- Supply Management calls, Vendor calls, Monthly call with Stakeholders for the Invoice Backlog
- Schedule meeting with Buyer and Planner for resolving the Blocked Invoices in SAP
- Resolving invoice-related queries, ensuring timely processing and releasing payments, handling vendor queries through email communication and vendor calls, maintaining strong supplier relationships
- Tracking and analyze manual posting errors in invoice processing to identify root causes and improve accuracy
- Collaborated with the Finance IT team to design and implement permanent solutions for recurring posting issues.
- Weekly meeting with Stakeholders for reporting on the Invoice volume and highlight the challenges and improvements.
- Keeping supplier records updated in SAP Ariba through the approval workflow
- Performing Monthly Vendor reconciliation and prepare open item report for Multiple GLs from SAP and upload in oracle
- Experience in Intercompany Trade and Non-Trade Invoice processing
Subject Matter Expert - Procure to Pay
ACCENTURE SOLUTIONS PVT.LTD
01.2015 - 07.2021
- Responsible for Procurement Operations including the AP process for EMEA managing a team of 5+ members, knowledge in SAP MM & Oracle Cloud
- Respond to vendor queries through emails and calls
- Experience in GT-Nexus for Direct Procurement, Process Purchase Orders, Purchase requisitions, Good receipt, SAP reports in SAP MM
- Experience in 3-way match audit for AP invoices processed by matching PO, Invoice and ERP posting details. Investigate of GR/IR pending cases
- Do primary quality audit for manual payments and identify any Duplicate Invoice before payments and investigate on ageing Invoices
- AFDBI Uploads in Oracle, Match exception report, Create accounting report, LE mismatch report, Return Invoice report and Rejection report
- OCR report Analysis from Oracle, Investigating Correct Import error report and ageing report and clearing the open items
- Month end AP Accruals, Vendor calls, Weekly client calls (APAC, Europe & NAM), Prepare and publish MIS report
- Scripting, research on internal errors from SAP & Oracle
Logistics Supervisor - Customer Service
FASTENAL INDIA WHOLESALE PVT.LTD
07.2014 - 11.2014
- Obtaining quotation from vendors, quotation analysis, negotiation of rates, fixing special prices and supplier price review
- Coordination with Freight forwarders for shipping and logistics costs and negotiation of rates. Order forecasting and order preparation.
- Receiving goods, processing documentation, storing deliveries at warehouse, tracking as well as distributing materials and equipment like confirming of delivery as well as liaise with shipping vendors.
- (Automotive parts)
- (Operations Closed)
Coordinator - Customer Service
HAPAG-LLOYD GLOBAL SERVICES PVT LTD
08.2013 - 06.2014
- Updating the delivery instructions as per customers request through mail and informing to the respective area office of Hapag -Lloyd
- Communicating with customer for clarifications/changes in delivery instructions.
- Updating the cargo information and following the ETA announcing the release of the Vessel to the respective port terminals for Canada and U.S. shipments
- Updating the details of manual bills as per cargo information received from customer.
Education
MBA - Ops and Supply Chain Management
Pondicherry University, Loyola
01.2015
Bachelor's degree - Electronics and Communication Engineering
Bharath University
01.2009
Skills
- SAP, OpenText & Concur expertise
- Oracle and GT-Nexus experience
- Procurement and Vendor Master
- Process optimization strategies
- Stakeholder communication skills
- Team leadership capabilities
- Microsoft Excel and PowerPoint
Accomplishments
- Transition of the Concur AP process from the U.S. onshore team to India shared services.
- Involved in the testing process and driven transition of Concur to OpenText.
- Trained the AI agent for the auto-scanning process and implemented corrective measures to increase auto-posting efficiency, reducing manual intervention.
- Implementation of automation in vendor queries.
- Identified process improvements in PO, GRIR, and backlog invoice clearance.
- Lincoln Electric and Accenture achieved the Top Performer award, received continuous top ratings, and were appreciated by the client for solving the PO variance cases.
- Logistics Internship: Handled import documentation, monitored and updated shipment tracking systems, and coordinated with transport providers to arrange timely transport and delivery to customers.
Additional Qualifications
- SAP MM Course Certified from ATOS
- Certified in Shipping and Logistics from Logwiz Institute
Languages
- English
- Tamil
Personal Information
- Relocation: Open for relocation based on project needs
- Passport Number: U2688551
- Date of Birth: 08/09/87
- Gender: Male
- Nationality: Indian
Languages
English
Advanced (C1)
C1
Tamil
Native
Native
Affiliations
Engaged in marathon running and cycling as personal hobbies.
Timeline
Team Lead - Accounts Payable
LINCOLN ELECTRIC COMPANY (INDIA) PVT LTD
08.2021 - Current
Subject Matter Expert - Procure to Pay
ACCENTURE SOLUTIONS PVT.LTD
01.2015 - 07.2021
Logistics Supervisor - Customer Service
FASTENAL INDIA WHOLESALE PVT.LTD
07.2014 - 11.2014
Coordinator - Customer Service
HAPAG-LLOYD GLOBAL SERVICES PVT LTD
08.2013 - 06.2014
MBA - Ops and Supply Chain Management
Pondicherry University, Loyola
Bachelor's degree - Electronics and Communication Engineering
Bharath University