Netsuite
Hi, I’m
KOTTEESWARI A
Delhi-NCR
Summary
Detail-oriented Accounts Payable Senior Specialist,skilled in handling diverse range of accounts payable functions with accuracy, efficiency, and sound judgment. Adept at organizing and prioritizing requirements to maintain tight deadlines and strict financial controls. Accustomed to delivering superior performance in autonomous or team-focused environments.
Overview
17
years of professional experience
Work History
Centric Consulting India Private Limited
A/P Manager
5 2019 - Current
Job overview
- Managing Accounts Payable (Disbursement of ACH/Wires, AP Aging AP Analytics, AP Recons
- Overseeing Cash Management by developing cash flow forecast (Eg: Payroll & A/P)
- Closely working with external consultants for GST Filing and Statutory Audits
- Managing Employee reimbursements all T & E review approval processes adhering to company’s policies
- Overseeing the monthly/quarterly/yearly close process, including preparation of journal entries, account reconciliations, financial statements, and various financial analyses for international subsidiaries to deliver timely, accurate, and insightful reporting to Finance Controller USA along with third party accountant
- Implementing Netsuite ERP to bring accounting in-house
- Proactively Identify and implemented process improvements
- Managing and overseeing the daily operations of the accounting department
- Monitoring and analyzing accounting data and produce financial reports or statements
- Establishing and enforcing proper accounting methods, policies, and principles
- Coordinating on annual audits
- Providing recommendations
- Improving systems and procedures and initiate corrective actions
- Meeting financial accounting objectives
- Establishing and maintain fiscal files and records to document transactions
- Directing staff to ensure compliance and accuracy.
Centric Consulting
Senior Accounts Payable Specialist
04.2024 - Current
Job overview
- Managed a high volume of invoices, ensuring accurate coding and prompt approval from relevant departments.
- Enhanced vendor relationships through timely communication and effective resolution of discrepancies in billing statements.
- Processed invoices and journal entries with efficiency and accuracy, resulting in decreased discrepancies.
- Participated in cross-functional projects, providing subject matter expertise on accounts payable processes and contributing to overall process improvements within the organization.
- Checked W-9 forms for completeness and accuracy.
- Process ACH Wire Transfer Positive pay in US Bank portal.
- Maintained 1099 processes.
- Maintained accurate vendor records by regularly updating contact information, banking details, and tax identification numbers as required.
- Assisted in the development of a comprehensive accounts payable policy to establish standardized procedures across the organization.
- Resolved complex payment issues through diligent research, clear communication with stakeholders, and timely escalation when needed.
- Organized and maintained filing system for accounts payable documentation, ensuring easy access to relevant information when needed.
- Provided support during audits, reconciling financial statements and supplying necessary documentation for review.
- Performed regular account reconciliations with bank statements to validate financial transactions'' accuracy in accounting records.
- Conducted thorough analysis of aged payables reports to identify potential issues and recommend corrective actions to management.
- Reconciled company bank, credit card and line of credit accounts, investigating, and resolving discrepancies to keep accounts audit-ready.
- Streamlined daily reporting information entry for efficient record keeping purposes.
- Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software.
Centric Consulting India Private Limited
Oracle Netsuite Data migration and implementation
10.2022 - 03.2023
Job overview
- Worked with the technical teams on new NetSuite implementations and changes to existing systems
- Worked with lead consultant and subject matter experts to design new processes in NetSuite using standard functionality, customizations, and 3rd party tools
- Data migration into Netsuite using CSV imports from Tally
- Hands on experience in Netsuite ERP Financals (AP/AR/GL)
- Ensured completion of tasks, milestones, and components including functional specifications, design specifications, configurations, quality assurance, implementations, and project reviews
- Trained team members on how to effectively use systems features and applications.
Centric Consulting India Private Limited
Internal Control Analyst
01.2022 - 06.2022
Job overview
- Administer access over Internal Control System (ICS) and Risk Control Management
- Perform Internal Control Risk Assessment and monitor the implementation of established action plans
- Working closely with management to ensure compliance with Centric India policies
- Assists in the mapping process and risk assessment to document compliance in coordination with external auditors and management
- Direct Assistance - Performs year-end audit tasks under the guidance of our external auditors in order to reduce overall audit fees for the Company.
Centric Consulting India Private Limited
Payroll Manager
05.2019 - 12.2021
Job overview
- Processing payroll disbursements on monthly basis for over 300 employees and resolved any payment issues
- Creating reports for tracking disbursement and other errors and develop methods for resolving them
- Coordinating with the human resources department and accounting managers to develop new payroll procedures and policies, determining annual bonuses and overtime pay to include in payroll disbursements
- Tracking seasonal employees and independent contractors and made sure they received accurate and timely payments for work completed
- Managing a payroll department of 2 employees and delegated tasks and duties
- Completing year-end operations, such as annual reconciliations, LWF, PF & TDS
- Assisting in development, implementation, and documentation of improvements for internal processes, working with payroll management team
- Working closely with senior management on both team performance and other project related activities.
Neopost India Private Limited
Assistant Manager Finance & Accounts
05.2016 - 12.2016
Job overview
- Handled accounting operations, including A/R, A/P, financial statements and analysing reports for company’s operations
- Extensive knowledge of keeping records, maintain the records and track the financial transactions
- Expertise to set strategic priorities and give clear strategic direction
- Arranging financial audits and reviews as required
- Banking money and cheques received and issuing receipts as requested or needed
- Maintaining and transferring money between bank accounts
- Payment of invoices and fees as required or otherwise instructed
- Recommend and maintain a system of policies and procedures that impose an adequate level of control over Finance Department activities
- Complete tax filings
- Ability to control and supervise the persons
- Supervising and reviewing work of accountants
- Handling 3-member team
- Preparing Bank Reconciliation Statements and monthly MIS reports
- Taking care of TDS, VAT, PF, etc
- Bookkeeping and updating records on daily and weekly basis including ledgers
- Plan and execute month/quarter/annual closure schedule
- Ensure timely submission of invoices and collection of open receivables.
Wolters Kluwer ELM Solutions
Senior Accounts Executive
04.2013 - 06.2015
Job overview
- Being the Finance and Accounts Executive my responsibilities are to process AP payments, claims and reimbursements
- Monitoring preparation of statutory books of accounts
- Enter posting of purchase, sales, payment, receipt collection & journal voucher
- Verification of bills & reconciliation of total turnover
- Bank, Debtors & Creditors Reconciliation
- Maintain cash transaction & petty cash book, preparing cash
- Day to day cash & bank transactions
- Preparing of Tax invoices, Vouchers & Agency Payment
- Reconciliation of Bank Statement at the end of month
- Service Tax, Vat Return, E-TDS Return Filling, Income Tax E Return Filling & other Govt
- Taxes calculate
- Maintain Balance sheet & profit & Loss
- Day to day accounting transactions in Netsuite software
- Posting Journals in the Netsuite
- All vendor bills authorizing and organize the bills booking in ERP for payment
- Processing of payments to all vendors and official expenses
- Recorded asset additions, retirements, new depreciation book set-ups and forecasting cash needs for capital equipment (CAPEX)
- Prepared monthly journal entries to record fixed asset activity
- Performed monthly and quarterly global Fixed Assets roll-forward schedules
- Reconciled fixed asset additions of others, pulled data for auditing requests and properly filed backups
- Preparing Payments through online/upload and Preparing Company BRS weekly basis
- Maintaining all advance deposits received and balancing them to the general ledger at month closure
- Cash collecting from bank and Cheque deposited whenever required
- Collecting bills from various suppliers
- Collecting from conformation balance statement various customers for auditing purpose
- Handling of Form – A1,A2, Softex, Form – 16, Form – T, Form - R, Form - I Form -1 Etc
- Responsible for all the major and minor works in accounts
- Preparation Sales invoices on monthly basis
- Creating Customer records and Sales orders in Netsuite
- Being part of month closure meetings with US team on regular basis
- Supporting for SEZ related documentations
- Attending to internal / statutory audit; evaluating the internal control systems with a view to highlight shortcomings and implementing recommendations made by Internal Auditors
- Computing & arranging timely deposit of taxes, filing returns (Service Tax, Central Excise, VAT and TDS) for timely completion of assessment and ensuring statutory compliance
- Preparing the Incentive provision, PL working, Provision, Prepaid schedule & FA register
- Preparing the monthly reports to be sent to U.S.A (Headcount report, Sales Invoice report, bank balance sheet & capex report)
- Providing the documents and statutory records to the auditors and Closure of all the audit points raised by the auditors and preparing the draft audit report.
Chain-Sys India P Ltd
Senior Accounts Executive
11.2011 - 02.2013
Job overview
- Being the Finance and Accounts Executive my responsibilities are to process AP payments, claims and reimbursements
- Timesheet handling, invoicing, A/P, A/R, Payroll, Bank Reconciliation
- To posting of cash, bank, receipt, and journal voucher by proper supporting on daily basis in E-Chain ERP
- To maintain Day to Day Vouchers
- To Process of all expense’s bills relating to depot and its staff as per company guidelines
- To making Salary in Excel Format
- To regular Follow-up outstanding payment & reconciliation
- To Filing & basic documentation
- To all information related in tender provided in Company
- To make Cheques, EMD in Companies
- Able to deal with business credit cards statement and settlement as well
- Another important role of mine will be to assist Accountant from time to time in several accounting issues
- Very well understanding on Customer master management system
- Have to identify and analyze the Billing methodologies
- Collection and confirmation of Billing Data
- Resolve the Billing inquiries regularly
- Hands of experience in Reporting – Sales, Cost of Goods Sold, Billing
- Another responsibility in this position would be to assist in budget preparation, forecasts and evaluation of actual expenses against the budgets
- Providing assistance in evaluating variance analysis for expenses which have exceeded the budgets or forecasts and also report any such variations to the owners.
Ford Business Services Centre
Sr.US Taxation Consultant
12.2008 - 09.2010
Job overview
- Worked as senior team member in Global Taxation Department
- Filing of Quarterly wage reports online for different States, looking after notices received from States regarding Taxation
- Thorough knowledge In Core Accounting & US Taxation process time sheets & attendance logs
- My profile includes Preparation of Tax Returns, sending Summaries clarify client’s doubts by providing tips to save tax obtain confirmation of their satisfaction and filing their returns
- Preparing Tax statement and explaining total Tax statements to clients
- Handled US and Canada Tax returns filing and preparation of Sales and Use Taxes, Motor Fuel Taxes and Federal Excise Taxes
- Handled Queries and Tax Rates updates and US Taxation and other US accounting day today activities
- Processing the payments for the filed returns and preparation of Journal entries
- Prepared Tax Analysis reports and estimating the taxable amount for various entities
- Provided data to service providers
- Handled a team and performing other Management activities like metrics preparations
- Primary responsibilities include analyzing and conversion of data into the above-mentioned clients Tax software
- Preparing electronic working papers and processing the same in tax software
- Ensuring compliance with US federal and state tax regulations.
ICICI Prudential Life Insurance
Associate Health Assurance Manager
08.2008 - 12.2008
Job overview
- Created awareness about health insurance among the public and given suggestion to the customer to take up the policy to meet their financial loses
- The main role is to sell products relating to Health Insurance and Pension Plans.
HDFC Bank Ltd
Corporate Salary Officer
08.2007 - 08.2008
Job overview
- This position reports to the CSRM and is there to provide support in setting up of helpdesk, meet customers / corporate to complete account opening documentation and other duties to support the CSRM activities
- Taken care of Corporate Salary Account opening process and cross selling of Insurance policies, Systematic Investment Plans, Mutual Funds to Corporate Customers, De-mat online trading accounts and Fixed Deposit accounts opening also
- Put up helpdesks at Corporate Premises to serve the customers.
Education
S.S.M. College of Engineering
M.B.A (Finance & Marketing)
University Overview
- Type: Full-Time
- Score: 66%
PKR Arts College for Women
B. Com (Computer Applications)
University Overview
- Type: Full-Time
- Score: 62%
Skills
Strong Microsoft Excel knowledge
Strong knowledge of accounting standards
Attentive to details and assumes accountability for actions
Excellent organizational skills, ability to multitask and demonstrate flexibility with sound decision making
Ability to interact with others in a professional and courteous manner
Ability to work within and across teams to develop strong relationships with subordinates, peers, and senior managers to accomplish goals in a timely manner
Good computer skills with demonstrated proficiency in word processing, spreadsheet, presentation and email applications
Strong attention to detail
Accounts receivables management
Accounts Payables management
Legal Compliance, Taxation, Statutory Compliances
Reporting Research Results
Excellent interpersonal skills
Audit Facilitation
Treasury Management
Payroll Management
Payment Scheduling
Invoice Processing
Audit Support
Staff Training and Development
ERP systems proficiency
Tax Compliance
Internal Controls
Vendor Relationship Management
1099 Preparation
Payment Processing
Expense Tracking
Report Preparation
Account Reconciliation
Vendor Relations
Records coordination
Process Improvement
Transaction reviewing
Statement Reconciliation
Statement Review
Teamwork and Collaboration
Entry verification
Problem-Solving
Problem-solving abilities
Willing to Learn
Work Planning
Financial analysis and reporting
Excellent Communication
Decision-Making
Time management abilities
Adaptability and Flexibility
Software
Languages
English
Advanced (C1)
Tamil
Bilingual or Proficient (C2)
Timeline
Senior Accounts Payable Specialist
Centric Consulting
04.2024 - Current
Oracle Netsuite Data migration and implementation
Centric Consulting India Private Limited
10.2022 - 03.2023
Internal Control Analyst
Centric Consulting India Private Limited
01.2022 - 06.2022
Payroll Manager
Centric Consulting India Private Limited
05.2019 - 12.2021
Assistant Manager Finance & Accounts
Neopost India Private Limited
05.2016 - 12.2016
Senior Accounts Executive
Wolters Kluwer ELM Solutions
04.2013 - 06.2015
Senior Accounts Executive
Chain-Sys India P Ltd
11.2011 - 02.2013
Sr.US Taxation Consultant
Ford Business Services Centre
12.2008 - 09.2010
Associate Health Assurance Manager
ICICI Prudential Life Insurance
08.2008 - 12.2008
Corporate Salary Officer
HDFC Bank Ltd
08.2007 - 08.2008
A/P Manager
Centric Consulting India Private Limited
5 2019 - Current
S.S.M. College of Engineering
M.B.A (Finance & Marketing)
04.2007
PKR Arts College for Women
B. Com (Computer Applications)
04.2005