Krunal Sheladia

Canteen Services

• To review and ensure all hygiene factors are maintained at Veeda all sites. Discuss & take suggestions from AMD Head if required.
• To review menu and suggest for improvements, if any after discussing with Head.
• To ensure food to be delivered on time at Veeda all sites.
• To ensure quality of food served and conduct random check.

Pantry, Food Arrangement

• To arrange for all in-house and external pantry related services with the help of office boys at Veeda all sites.
• For all Veeda sites Sponsors/ Monitors/ Visitors/ Auditors, arrange food from outside restaurants as reqested by coordinator after discussing with my Head with approval.

Travel, Transport Service, Transport maintenances, Guest House

Management

• Ensure to accurate and maintain end to end travel support for both international and domestic travel arrangements for Air, Rail, Bus, Cab & Hotel requests for ticketing, fares, routing, and visa, Travel Insurance & International roaming requests for employees and Business clients as per the travel policy and matrix.
• Ensure to resolve employee grievance of hotels and travel facilities swiftly and as a priority.
• Ensure to provide company vehicles as per the schedule request.
• Ensure timely services of all company owned vehicles, arrange for all legal documentation as per Govt. regulations, insurances, and ensure all safety parameters available in company owned vehicles.
• Report to reporting Head if any break down or accident.
• Incident reports to raise in case any major break downs or accid

HK Service

• Co-ordinate with site admin to ensure proper hygiene to be maintained at Veeda all site.
• Ensure trainings to be provided to HK staffs.

Security Services

• Check with site admin if proper deployment is there across facilities
• Monitor Security staff training as per SOPs & training matrix. Weekly Review security log books across facility.
• Review and approve attendance regularization. Attendance confirmation to be provided to HRD.

Meeting Rooms & Board Rooms Management

• Ensure proper allocation of meeting rooms, board rooms to be provided as per the requisition.
• Ensure & actively participate to maintain standard process of Clients Visit Management.

Internal, Client, Regulatory findings

• To ensure no major / critical findings related to Administrative services shall be received from Internal, Client & Regulatory audits at Veeda all sites.
• Guide team members to provide observations responses to concern person related to Internal/External/Sponsors.

Company projects & Event Support

• Discuss with project team and AMD, accordingly, inform to site admin to provide required support.
• Discuss with HRD & AMD Head. With approval of AMD head, we do provide the support through site admin at their respective facility.

Regulatory & Statutory Compliances

• Ensure of all new & renewal compliances process to be done on time for all sites.

Procurement of Administrative material and services

• After getting the request from all site admin, discuss with AMD Head & takes his approval to process for procurement.

Budget

• List out the requirements and discuss with AMD Head. Maitains the monthly Budgeted Vs Actual and share with Head for review.

Legal Compliances

• Liaison with Govt authority like AMC, GPCB, Police etc.
• Tracking of licences & NOCs. Initiate if anything due for renewal.
• Review all invoices in the Invoice Approval System
• Review the Change control and approve further if no changes or modifications required Review visitors management system in regular intervals.
• Provide training to security personnel on VMS.

• Managing & ensuring for the high standard housekeeping services, safety & security services, vendor management & other general administration & maintenance work of premises.
• Maintaining and updating all reports of the office like admin report, attendance report, inventory report, expenses report, courier report, medicine transportation etc.
• Managing recruitment process & salary process of contractual staff.
• Supervising & managing the staff’s discipline & company rules.
• Keeping details of company’s all expenses with proper approval from management.
• Liasoning with external and government agencies, builders on behalf of the company.
• Any other responsibilities/ assignments which delegate me by management should be completed with accuracy on or before time.