Kumarasen Sathappan
Transportation Coordinator
Karaikudi,Tamil Nadu
Summary
Around 9 years of experience in administration and executive tasks. Streamlined accounting and billing activities, improving efficiency, productivity and profitability. Handling all phone calls and email activities with clients. Oversaw accounts/payroll for the company. Interacted with organizational staff, executives and clients on a daily basis. Sound Knowledge in System Hardware, Software & Networks. Special knowledge in handling accounting software's. Effective verbal/written communication skills.
Overview
12
12
years of professional experience
3
3
years of post-secondary education
Work History
Transportation and Customs clearance executive
SAADI SAAD ALHARBI AND PARTNERS CO.
Dammam
03.2023 - Current
- Responsibilities include managing agency transportation activities, monitoring and tracking shipments, coordinating with vendors and customers, negotiating rates, improving logistics efficiency, maintaining inventory records, troubleshooting issues, managing queries and reporting, maintaining vehicle database, performing customs clearance activities, etc.
Sales Administrator
Chettinad Mobiles
Karaikudi
04.2019 - 01.2023
- Responsibilities included assisting store manager and sales associates, familiarizing with mobile phones, explaining options to customers, placing and receiving orders, evaluating supplier offers, overseeing stock storage, selling mobile accessories, maintaining accounts payable and inventory records, etc.
Administrative assistant
JML PTE LTD (JEL Maintenance PTE LTD)
Kuwait
05.2018 - 12.2018
- Worked on the KNPC Gas Train - 5 project
- Responsibilities included coordinating office supplies and transportation, screening calls and emails, maintaining biometric attendance system, managing payroll, overseeing invoices and billing, preparing documents for gate pass, coordinating with travel agency, etc.
XML operator
Luminos Infocom
Chennai
01.2012 - 12.2014
- Played an additional role as administrative and accounting support in this company
- Responsibilities included creating financial reports, maintaining project records, creating spreadsheets and presentations, process analysis, accounting corrections, scheduling meetings, recruitment, finding and fixing errors, handling XML queries, etc.
Administrative assistant
Shree Networks
Karaikudi
11.2015 - 02.2018
- Responsibilities included monitoring and maintaining stock details, inventory audits, financial transaction updates, inventory management, accounting and exporting details, preparing invoices, managing email activities, bank-oriented activities, reviewing receipts, etc.
Education
B.tech - Information Technology
Kings College of Engineering
Pudukkottai 06.2008 - 05.2011
Skills
Epsilon, Oxygen and Altova
Professional Experience At Jel Maintenance
KNPC Gas Train - 5 project, KNPC Mina Al Ahmadi Refinery, Ahmadi, Kuwait, Coordinate office supplies and transportation for production staff from working site to residential camp., Screening incoming calls and emails and prioritized messages., Monitoring and maintaining the biometric attendance system., Managing payroll and other tasks relating to staff wages., Oversaw invoices, billing proposals, purchases and estimates., Prepare required documents to apply gate pass for workers and materials., Coordinate with travel agency for visa and travel arrangements.
Professional Experience At Chettinad Mobiles - Responsibilities
- Assisting Store manager and Sales associate in sales and maintained excellent customer service as requested.
- Familiar with all available mobile phones and upcoming models.
- Explain options to customers and recommend best fit choices.
- Placing and receiving orders to replenish stock as needed.
- Keep myself updated with all carrier plans.
- Evaluating suppliers offer and negotiating profitable purchase prices.
- Overseeing stock storage processes including tagging, boxing and labelling.
- Sold wide range of mobile accessories.
- Ensured accounts payable, inventory and invoicing records were accurately kept and organized using ERP software.
- Maintain neatness and cleanliness of workstation and public store displays.
Professional Experience At Shree Networks - Responsibilities
- Monitoring and maintaining the stock details.
- Performing regular inventory audits and keeping stock purchasing within budget.
- Update financial transactions in the system on daily, weekly and monthly reports.
- Performing inventory management.
- Keep track record of all accounting and exporting details of the company.
- Preparing invoices and managing email activities.
- Helping the company in bank-oriented activities through online for secure transaction.
- Reviewed the receipts and ensured that the digital records carry the same information as in the receipts.
Professional Experience At Saadi Saad Alharbi And Partners
Managed all aspects of agency transportation activities including fleet management of 50 vehicles., Monitor and track shipments to ensure timely delivery., Coordinate with vendors, customers, and other departments to ensure smooth delivery of goods., Maintain and update records of shipments, including tracking numbers, delivery dates, and other relevant information., Negotiate with vendors to obtain the best rates for shipping and transportation., Develop and implement strategies to improve the efficiency and cost-effectiveness of the logistics process., Develop and maintain relationships with vendors and customers., Monitor and analyze logistics data to identify areas for improvement., Ensure compliance with all applicable laws and regulations., Prepare and submit reports on logistics activities., Create and maintain accurate inventory records., Troubleshoot and resolve any issues that arise during the logistics process., Managed queries and reporting for upcoming shipments; organized shipping schedules with delivery requirements., Maintained database of vehicle accidents, driver retraining and repairs, determined preventability., Monitored compliance with agency vehicle policies regarding pre-trip inspections, emergency equipment and cleanliness., Perform and implement all custom clearance activities such as following upcoming shipment, documents transactions and day-to-day related activities in accordance with the objectives, policies and procedures., Following up with Operation department and Clients for reception of complete set of shipping documents for customs clearance purposes and ensure its compliance with Saudi port Customs regulations and exemption lists requirements., Follow up shipments and documents with the freight forwarders and shipping lines to collect delivery order., Following up with drivers to ensure on time & complete delivery of cleared shipments also keeping records of all demurrages, detentions, etc., Examining invoices and shipping manifests for conformity to tariff and customs regulations., Preparing periodic reports with respect to Custom Clearance Department's activities and achievements, Verify the delivery of imported product, once cleared, from the sea port to the designated locations, plants and/or warehouses.
Personal Information
- Date of Birth: 11/16/1989
- Driving License: valid KSA Driving license
Projects
Project #1, Newgen Knowledge Works, Blackwell, John Wiley & Sons, Oxford University Press, Cambridge University Press, Magazines, Journals, Newsletter and E-Books Content Development, Team Leader, 01/2012 - 07/2013, Finding and fixing errors., Handling the queries regarding XML and troubleshoot problems., Epsilon, Oxygen editor, Altova Xml Spy, Adobe Photoshop Project #2, S4Carlisle Publishing Services, Cengage, Kendall Hunt, Wolters Kluwer, Magazine, Journal, Newsletter and E-Books Content Development, Xml-Coder, 08/2013 - 12/2014, Xml Content designing., Analyzing the DTD and editing CSS, XSLT for the XML tagging., Converting XML to HTML, XHTML.
Disclaimer
I hereby declare that the particulars of information and facts stated here in above are true, correct and complete to the best of my knowledge and belief.
Timeline
Transportation and Customs clearance executive
SAADI SAAD ALHARBI AND PARTNERS CO.
03.2023 - Current
Sales Administrator
Chettinad Mobiles
04.2019 - 01.2023
Administrative assistant
JML PTE LTD (JEL Maintenance PTE LTD)
05.2018 - 12.2018
Administrative assistant
Shree Networks
11.2015 - 02.2018
XML operator
Luminos Infocom
01.2012 - 12.2014
B.tech - Information Technology
Kings College of Engineering
06.2008 - 05.2011
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