KUNAL CHAVAN

1. Reporting and Compliance:

Report directly to the CEO on compliance matters, contract status, purchase approvals, and work reports.

Ensure adherence to all government compliance, including DISH Office, Labour Office, MIDC, S.R.O., Legal Matters, and Municipal Corporation (MC) regulations.

Monitor and maintain compliance with Third-Party Agreements (TPA) for general, labor, and technical contracts.

2. Project Delivery:

Oversee the successful delivery of key projects, including the Guest House, Factory Project Set-up, and Corporate Office.

Manage end-to-end office projects exceeding 100,000 sq. ft., including location selection, government approvals, agreements, and interior finalization.

3. Coordination and Liaison:

Act as the primary point of contact for coordination between the CEO, CFO, and senior management.

Collaborate with internal teams and external associates to ensure seamless execution of projects and operations.

4. Office Administration and Management:

Manage day-to-day office administration, including vendor management, travel arrangements, and annual event planning.

Develop and implement administrative procedures, policies, and standards to enhance operational efficiency.

5. Human Resources Support:

Provide primary HR support, including the search, screening, and onboarding of trade personnel, such as electricians, security staff, housekeeping staff, pantry staff, office assistants, collection assistants, and transport drivers.

6. Vendor and Contract Management:

Lead vendor selection, negotiation, and contract finalization for various services and projects.

Ensure monthly compliance with TPA requirements, and maintain strong vendor relationships.

1. Staff Onboarding and Induction:

Conduct interviews and oversee the hiring process for skilled administrative staff.

Facilitate orientation and process introduction for new hires within the admin department.

2. Travel and Event Management:

Manage travel arrangements and transportation for staff.

Plan and execute annual and semi-annual events, ensuring seamless coordination.

3. Vendor and Contract Management:

Develop and onboard new vendors, ensuring compliance with organizational standards.

Manage and maintain Annual Maintenance Contracts (AMCs) for office infrastructure, including electrical systems, fire safety equipment, and IT assets.

Oversee vendor agreements, negotiations, and performance evaluations.

4. Office Management & Projects:

Manage office layout and seating arrangements, ensuring optimal space utilization.

Oversee interior design finalization and office improvement projects.

Coordinate with vendors for facility services, maintenance, and repairs (e.g., electricians, security, pantry services).

5. Reporting & Compliance:

Prepare and submit regular administrative reports to the CEO, highlighting task progress and development updates.

Collaborate with HR to ensure statutory compliance and updates.

6. Inventory & Budget Management:

Monitor inventory levels and material purchases, ensuring adherence to budget constraints.

Maintain preventive and corrective maintenance reports for office assets.

7. Cross-Department Collaboration:

Coordinate with various departments on requisitions, payments, bill distribution, and inventory management.

Ensure timely resolution of administrative issues, and support departmental needs.

8. CSR Initiatives:

Contribute to corporate social responsibility (CSR) projects, such as digitalizing schools and constructing homes for underprivileged families, in collaboration with the Ravindra Joshi Charitable Trust.

• Recruited and monitored joining formalities for technical, non-technical, and bluecollar staff
• Reported to Headquarters in Mumbai on recruitment status, contract status, and monthly staff reports
• Ensured client feedback was prioritized and necessary actions were Implemented
• Maintained staff records of client
• Coordinated with HR to stay updated on statutory compliances
• Collaborated with various departments on monthly requisitions, payments, bill distribution, and inventory/uniform management
• Updated, processed, and filed all relevant documents
• Set up and coordinated meetings and conferences

• Reported to General Manager on branch working status and operational reports
• Monitored the entire admin team and office/staff management
• Coordinated with vendors for office purchases and AMCs (machinery, AC, etc.)
• Coordinated with HR to stay updated on statutory compliances
• Collaborated with various departments on monthly requisitions, payments, bill distribution, and inventory management
• Updated sales teams on potential business opportunities

• Reported to Manager and Regional Manager on daily operations, Includes Housekeeping, Admin, and Maintenance
• Monitored and prepared reports for yearly analysis
• Maintained staff records, including absenteeism, medical queries, and Behavioral
• Managed stock of cleaning materials, pantry supplies, and equipment in store
• Coordinated with various departments on vendor payments, event, and conference management
• Generated and raised monthly purchase orders (P.O.) for various departments

• Reported to V.P (Admin, S.B.I Life) on general cleaning, Building maintenance, event and conference management, billing, and vendor management
• Monitored cleaning processes and prepared yearly analysis reports
• Maintained TPA staff records for reports
• Managed stock of cleaning materials, pantry supplies, and equipment in store
• Handled place allocation for new joiners, pre-induction, and documentation processes
• Coordinated with Asst
• V.P (Admin) on monthly/weekly corporate office activities
• Composed and edited internal/external correspondence for the department on behalf of Manager